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Brother 2820, 7225n 1 One-Touch Keys, 2 Fax and telephone keys:, 3Navigation keys:, , 4 Dial Pad, 5 Start, 6 Stop/Exit, 7 Reports, 8 Mode keys:, 9 Liquid Crystal Display (LCD), @ Copy key (Temporary settings): , A Shift (FAX-2820 and FAX-2920 only), B Printer key: (MFC-7220 and MFC-7225N only)

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Introduction

1 - 6

1

1 One-Touch Keys

These 10 keys give you instant access to

10 (MFC-7220 and MFC-7225N) or

20 (FAX-2820 and FAX-2920) previously

stored dial numbers.

2 Fax and telephone keys:

Redial/Pause

Redials the last number you called. It also

inserts a pause in quick dial numbers.

Hook/Hold

Lets you dial telephone and fax numbers

without lifting the handset.

—OR—

Lets you place telephone calls on hold.

Resolution

Sets the resolution when you send a fax.

3Navigation keys:

Menu/Set

The same key is used for Menu and Set

operations.

Lets you access the Menu to program and

store your settings in the machine.

Volume keys

When using the handset, listening to the

speaker in Fax mode or on standby, you can

press these keys to adjust the volume.

▼ Search/Speed Dial

Lets you look up numbers that are stored in

the dialing memory. It also lets you dial

stored numbers by pressing # and a

three-digit number.

Press to scroll forward or backward to a

menu selection.

▲ or ▼

Press to scroll through the menus and

options.

4 Dial Pad

Use these keys to dial telephone or fax

numbers and as a keyboard for entering

information into the machine.

The # key lets you temporarily switch the

dialing mode during a telephone call from

Pulse to Tone (For Canada only).

▲

▲

▲

▲

5 Start

Lets you start sending faxes or making

copies.

6 Stop/Exit

Stops an operation or exits from the menu.

7 Reports

Print the Transmission Verification Report,

Help List, Quick-Dial List, Fax Journal, User

Settings and Network Configuration*.

(*MFC-7225N only).

8 Mode keys:

Fax

Lets you access Fax mode.

Scan

(MFC-7220 and MFC-7225N only)

Lets you access Scan mode.

Copy

Lets you access Copy mode.

9 Liquid Crystal Display (LCD)

Displays messages on the screen to help you

set up and use your machine.

@ Copy key (Temporary settings):

Options

You can quickly and easily select temporary

settings for copying.

A Shift (FAX-2820 and FAX-2920 only)

To access One-Touch numbers 11 to 20,

hold down Shift as you press the One-Touch

key.

B Printer key:(MFC-7220 and MFC-7225N only)

Job Cancel

You can cancel a print job and clear the

printer memory.

Contents

Main If you need to call Customer Service Brother numbers Register your product http://solutions.brother.com Frequently asked questions (FA Qs) For Customer Service Ordering accessories and supplies http://www.brothermall.com Notice - Disclaimer of Warranties (USA and Canada) Compilation and Publication Notice Brother One Year Limited Warranty and Repl acement Service (USA only) Brother One Year Limited Warranty and Replacement Service (USA only) BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Safety precautions To use the machine safely CAUTION Quick Reference Guide Page Table of Contents 1 2 3 4 5 6 7 8 9 (MFC-7220 and MFC-7225N only) 10 11 A B G S I R Using this Guide Introduction Choosing a location How to access the complete Users Guide (MFC-7220 and MFC-7225N only) To view Documentation (For Windows) 1 2 3 1 2 3 4 How to find Scanning instructions Page 1 One-Touch Keys 2 Fax and telephone keys: 3Navigation keys: 4 Dial Pad Load document Using the automatic document feeder (ADF) 1 2 3 About paper Recommended paper Choosing acceptable paper Paper capacity of the paper trays How to load paper To load paper or other media in the paper tray 1 2 3 4 5 1 2 About fax machines Custom features Do you have Voice Mail on the phone line? Why should there be problems? How can you avoid possible problems? Fax tones and handshake ECM (Error Correction M ode) Initial setup Setting the Date and Time 1 2 Getting started Setting the Station ID 1 2 3 4 General Setup Setting the Mode Timer (FAX-2820 and FAX-2920 only) 1 2 Setting the Mode Timer (MFC-7220 and MFC-7225N only) 1 2 1 2 Setting the Paper Size 1 2 Setting the Ring Volume 1 2 Setting the Beeper Volume 1 2 Setting the Speaker Volume 1 2 Setting the Handset Volume 1 2 Choosing the Handset Volume (For Volume Amplify) Setting Volume Amplify 3 Turning on Automatic Daylight Savings Time 1 2 Toner Save 1 2 1 2 Setting the LCD Contrast 1 2 Security TX Lock (FAX-2820 and MFC-7220 only) 2 Changing the TX Lock password 4 5 Turning TX Lock on 2 Turning TX Lock off 1 2 Memory Security (FAX-292 0 and MFC-7225N only) 1 2 Changing the Memory Security password 2 4 5 1 2 Turning Memory Security off 1 2 Setting Lock 1 2 Page How to enter Fax mode How to dial Manual dialing One-Touch Dialing Setup Send Speed-Dialing Search Fax Redial How to Fax Faxing from the ADF 6 1 2 3 Basic sending Sending faxes using multiple settings 1 2 Contrast 1 3 4 Fax Resolution 1 2 3 Dual Access Real Time Transmission 1 2 3 Broadcasting 1 3 4 Checking job status 1 2 Canceling a fax in progr ess Canceling a scheduled j ob 1 2 Advanced sending Composing the electronic Cover Page Composing your own comments 1 2 3 5 6 Send a cover page for all faxes 1 2 3 1 3 4 5 Delayed Batch Transmission 1 2 3 Setting up Polled Transmit 1 3 4 5 4 - 1 Basic receiving operations Setup Receive To select or change your Receive Mode 1 2 Setting the Ring Delay 1 2 3 Setting the F/T Ring Time (Fax/Tel mode only) 1 2 3 Easy Receive 1 2 3 Printing a reduced incoming fax (Auto Reduction) 1 2 3 Receiving a fax at the end of a conversation 1 2 3 Advanced receiving Printing a fax from the memory 1 2 Setting the Print Density 1 1 2 3 4 Storing numbers for easy dialing Storing One-Touch numbers Quick-Dial numbers and dialing options 5 Storing Speed-Dial number s 1 2 3 4 5 Changing One-Touch / Speed-Dial numbers 1 2 3 4 5 6 Dialing options Access codes and credit card numbers Pause Tone or Pulse (For Canada only) 1 2 Remote Fax Options Programming your pager number 2 3 4 Setting Fax Storage 2 PC Fax Receive (MFC-7220 and MFC-7225N only) 3 Turning off Remote Fax Options 2 Changing Remote Fax Options (MFC-7220 and MFC-7225N only) Setting your Remote Access Code 1 2 Remote Retrieval Using your Remote Access Code 1 2 3 Remote commands Retrieving fax messages 1 2 3 4 5 Changing your Fax Forwarding number 1 2 3 4 5 6 Printing reports Setting the Journal Period 1 2 3 Printing reports How to print a report 1 2 Using the machine as a copier Enter Copy mode 3 Making a single copy Making copies Making multiple copies 1 Options key 3 Using the temporary Copy key Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy. Enlarging or reducing the image copied 1 3 4 5 Quality 1 3 4 5 Sorting copies using the ADF 1 3 4 5 Contrast 1 3 4 5 Making N in 1 copies (Page Layout ) 1 3 6 4 5 Changing the default copy settings Quality 1 2 Adjusting contrast Out of Memory message Software and Network Features (MFC-7220 and MFC-7225N only) Important information Federal Communications Commission (FCC) Declaration of Confor mity (USA only) Important Important - about the interface cable Industry Canada Compli ance Statement (Canada only) Disconnect device LAN connection (MFC-7225N only) Laser safety FDA regulations CAUTION Internal laser radiation Max. Radiation Power 5 mW Wave Length 770 - 810 nm Laser Class Class 3B 1 2 3 4 5 6 7 D E F G Trademarks Troubleshooting and routine maintenance 11 - 2 11 - 3 11 - 4 11 - 5 Checking if the machine has faxes in its memory 1 2 Forwarding faxes to another fax machine 1 2 Transferring faxes to your PC (MFC-7220 and MFC-7225N only) 1 2 3 4 Document jams Document was not inserted or fed properly, or was too long 1 2 3 Paper jams Paper is jammed inside the machine 1 2 Page Page Page 11 - 11 If you are having difficulty with your machine 11 - 12 11 - 13 11 - 14 11 - 15 11 - 16 Improving the print quality 11 - 17 Cleaning the drum unit 11 - 18 Page Compatibility 1 2 Packing and shipping the machine 1 2 3 4 5 6 7 Routine maintenance Cleaning the outside of the machine 1 Page 2 4 5 6 Cleaning the corona wire 1 2 5 3 4 1 2 3 4 5 6 7 8 9 Replacing the drum unit (DR-350) 1 2 3 4 5 6 Machine Information Checking the Serial Numbers 1 2 Checking the Page Counte rs A Appendix A Setting up telephone services Distinctive Ring What does your telephone companys Distinctive Ring do? 1 2 3 4 Turning off the Distinctive Ring 1 2 Caller ID Viewing Caller ID List 3 4 Printing Caller ID List 1 2 Press Menu/Set. Advanced receiving Operation from extension telephones For Fax/Tel mode only Using a cordless external handset Changing the remote codes Connecting an external device to your machine Connecting an external telephone Connecting an external telephone answering devic e (TAD) Sequence Connections 1 2 5 3 4 Special line considerations Roll over phone lines Two-line phone system Converting telephone wall outlets Installing machine, externa l two-line TAD and two-line telephone 1 2 3 4 Multi-line connections (PBX) 1 2 Custom features on your phone line B Appendix B On-screen programming Menu table Memory storage Navigation keys .... B - 3 B - 4 B - 5 B - 6 B - 7 B - 8 B - 9 B - 10 Entering Text Inserting spaces Making corrections Repeating letters Special characters and symbols G Page Page Page S Product description General Specifications Page Print media Copy Fax Scanner (MFC-7220 and MFC-7225N only) Printer Interfaces Download the optional software from the Brother Web Site (FAX-2820 and FAX-2920 users only) http://solutions.brother.com Specifications S - 7 Computer requirements Consumable items Network (LAN) (MFC-7225N only) BRAdmin Professional is not supported in Mac OS. Optional External Wireless Print/Scan Server (NC-2200w) (MFC-7220 and MFC-7225N only) You can assign the Scan key to only one networked computer. Page I Index A B C E F G H J L M N O R S T V W R - 1 R C CCESS A ETRIEVAL R ETRIEVE A F C HANGE P AGING /FAX FORWARDING S , Changing Remote Access Code Enter a three-digit code using numbers Page Visit us on the World Wide Web http://www.brother.com