Canon Fax Machine Demo Scenarios

Retail banksutilize incoming faxes to processcountless loan applications, new account forms, credit

card applications, and otherdocuments that, by nature, contain confidential information. It’s not

onlyimportant to protect this information to comply with G-L-B Actregulations, but it’s also critical

thata bank processes these quickly. With the Job/FaxForwarding features, banks can configure the

imageRUNNERdevice to automatically route all incoming documents to their appropriate destination

and generate a confirmation e-mail to designated addresses.

In orderto comply with SEC and NASD* recordsrequirements, brokerage firms need to capture and retain

all communicationsbetween the broker employees and their clients. Since much ofthis communication

occursviafax, the Job/FaxForwarding function can be enabled to automaticallyroute incoming faxes to the

appropriate digital archive, whetherit’s a file server, document managementsystem, or an e-mail address.

Manyhospitals designate a single dedicated fax machine to be the source forincoming patient records

information. Because the information isconfidential and needs to be protected to comply with HIPAA,*

these hospitalslock the fax machine in a closet. Needless to say, thisnot only substantially slows down

the processing ofthe patient data, but it also takes up valuable hospital floorspace. Utilizing the Job/Fax

Forwarding feature on the imageRUNNERdevice, hospitals can automaticallyroute incoming patient record

faxestoan e-mail system or electronic medical record software system while maintaining confidentiality.

DoctorOffices utilize fax as a primary communication method to route patientinformation to and from other

doctoroffices, hospitals, clinics, and pharmacies. Like hospitals, doctor officesalso need to comply with

HIPAAregulations in terms of protecting information. With Job/FaxForwarding, they can leverage their invest-

mentof the imageRUNNER device by assuring that patient confidence from incoming faxesis maintained.

Law firmscan benefit from the Job/Fax Forwarding feature, too. Byautomatically routing incoming faxes

tothe appropriate attorney or paralegal, law firms can streamline workflow efficiency and help assure

clientconfidentiality.

Demo Scenarios3