Answering System Operation
Recording the Outgoing Announcement
For best results when recording, you should be about nine inches from the microphone, and eliminate as much background noise as possible.
1.Make sure the answering system is ON.
2.Press and hold the ANNOUNCE button on the base while you record the announcement.
3.Begin speaking after you hear the beep. You have up to two minutes of recording time.
4.Release the button after you finish your announcement.
If you choose not to record an outgoing announcement, the default announcement plays. To return to the default announcement after you have recorded your personal announcement, press and release the ANNOUNCE button on the base when you hear the beep.
Sample Outgoing Announcement
“Hi, this is (use your name here), I can’t answer the phone right now, so please leave your name, number and a brief message after the tone, and I’ll get back to you. Thanks.”
Reviewing Announcement
• Press and release the ANNOUNCE button to play your outgoing announcement.
Messages Indicator
The base display shows you how many messages you have. The new message/ indicator flashes to indicate you have new messages.
Screening Calls from the Base
You can screen incoming calls by waiting for the caller to leave a message to hear who it is), then pick up the handset, and press TALK/call back or the SPEAKER/CALL BACK button on the base to talk to the caller. The answering system automatically stops recording when you activate the handset or pick up an extension phone.
TIP: Make sure the volume on the base is set loud enough to hear incoming calls.
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