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HP Small Form Factor PC dc5850 Creating a secure password

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HP ProtectTools password	Set in this	Function
	HP ProtectTools module

Smart Card PIN	Smart Card Security	Can be used as a multifactor authentication
		option.
		Can be used as a Windows authentication.
		Authenticates users of Drive Encryption, if
		the Smart Card token is selected.

Computer Setup password	BIOS, by IT administrator	Protects access to the Computer Setup
NOTE: Also known as BIOS		utility.
NOTE: Also known as BIOS
administrator, F10 Setup, or
Security Setup password

Power-on password	BIOS	Protects access to the computer contents
		when the computer is turned on, restarted,
		or restored from hibernation.

Windows Logon password	Windows Control Panel	Can be used for manual logon.

Creating a secure password

When creating passwords, you must first follow any specifications that are set by the program. In general, however, consider the following guidelines to help you create strong passwords and reduce the chances of your password being compromised:

●Use passwords with more than 6 characters, preferably more than 8.

●Mix the case of letters throughout your password.

●Whenever possible, mix alphanumeric characters and include special characters and punctuation marks.

●Substitute special characters or numbers for letters in a key word. For example, you can use the number 1 for letters I or L.

●Combine words from 2 or more languages.

●Split a word or phrase with numbers or special characters in the middle, for example, “Mary2-2Cat45.”

●Do not use a password that would appear in a dictionary.

●Do not use your name for the password, or any other personal information, such as birth date, pet names, or mother's maiden name, even if you spell it backwards.

●Change passwords regularly. You might change only a couple of characters that increment.

●If you write down your password, do not store it in a commonly visible place very close to the computer.

●Do not save the password in a file, such as an e-mail, on the computer.

●Do not share accounts or tell anyone your password.

10 Chapter 1 Introduction to security

ENWW

Contents

Page Page About This Book WARNING CAUTION: Page Table of contents Page Page Page Page Page 1 Introduction to security Page Credential Manager (Password Manager) for HP ProtectTools Example 1: Example 2: Embedded Security for HP ProtectTools Drive Encryption for HP ProtectTools File Sanitizer for HP ProtectTools Device Access Manager for HP ProtectTools Privacy Manager for HP ProtectTools Computrace for HP ProtectTools (formerly known as LoJack Pro) HP ProtectTools Administrative Console Protecting against targeted theft Restricting access to sensitive data Preventing unauthorized access from internal or external locations Creating strong password policies Assigning security roles Managing HP ProtectTools passwords Creating a secure password Backing up credentials and settings 2HP ProtectTools Security Manager Administrative Console Management Tools Links Setup Wizard Help About Logon tab Session tab Adding a user Removing a user Checking user status Page 3 HP ProtectTools Security Manager Changing your Windows password Credentials 2.Click Windows Password Current Windows password Change Initializing the Smart Card Configure the use of the smart card Setup a Smart Card 4.Ensure that Initialize the smart card is selected PIN Drive Encryption Encryption Status Device Access Manager Simple Configuration Device Class Configuration Discover More Add Applications Updates and Messages Keep me informed about new applications and updates Check Now Browse Restoring your data 3.Click Restore data Windows user name Choose Picture 4Password Manager for HP ProtectTools ●For a website - select Add [domain name] to Password Manager ●For a program - select Add this logon screen to Password Manager Manage Choose other fields Submit logon data Submit account data Password Manager Add Category All To manage your logons: Add Logon Edit To add an additional logon for a website or program: Add additional logon 5 Drive Encryption for HP ProtectTools Activating a TPM-protectedpassword Encrypting or decrypting individual drives Creating backup keys 6 Privacy Manager for HP ProtectTools Requesting a Privacy Manager Certificate Installing a Privacy Manager Certificate Renewing a Privacy Manager Certificate 3.Click Renew certificate Setting a default Privacy Manager Certificate Set default Deleting a Privacy Manager Certificate Adding Trusted Contacts Adding a Trusted Contact Trusted Contacts Invite Contacts Send Adding Trusted Contacts using your Microsoft Outlook address book Viewing Trusted Contact details Deleting a Trusted Contact Checking revocation status for a Trusted Contact Configuring Privacy Manager in a Microsoft Office document File Sanitizer Shred Now Documents Signing a Microsoft Office document Insert Text Signature Line Privacy Manager Signature Provider Suggested signer Signing a Microsoft Office Document Removing the encryption from a Microsoft Office document Remove Encryption Sending an encrypted Microsoft Office document New Using Privacy Manager in Microsoft Outlook Configuring Privacy Manager for Microsoft Outlook E-mail Privacy Signing and sending an e-mailmessage Exporting Privacy Manager Certificates and Trusted Contacts Importing Privacy Manager Certificates and Trusted Contacts 7 File Sanitizer for HP ProtectTools Setting a free space bleaching schedule Bleaching Activate Scheduler Setting a shred schedule Shred View Details Shred the following Customizing an advanced security shred profile Advanced Security Settings Available shred options Simple Delete Settings Available delete options Delete the following Do not delete the following Using a key sequence to initiate shredding Manually shredding one asset Shred One Open Manually shredding all selected items Manually activating free space bleaching Aborting a shred or free space bleaching operation Stop Viewing the log files 8Embedded Security for HP ProtectTools Setup password New password Verify new password TPM Embedded Security 5.Select Embedded security device state and change to Enable Using the Personal Secure Drive Encrypting files and folders Encrypt ●Apply changes to this folder only ●Apply changes to this folder, subfolders, and files Creating a backup file Restoring certification data from the backup file 9Device Access Manager for HP ProtectTools Adding a user or a group Select Users or Groups Removing a user or a group Denying or allowing access to a user or group User/Groups Scenario: Result: Creating a JITA for a user or group JITA Configuration removable media Extendable Disabling a JITA for a user or group 10 Computrace for HP ProtectTools Glossary Drive Encryption key recovery service Drive Encryption logon screen DriveLock emergency recovery archive Encryption File System (EFS) revocation password seal for trusted contacts security logon method Send Security button shred cycle trusted message Trusted Platform Module (TPM) embedded security chip trusted sender TXT user Index P password R restricting