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HP Small Form Factor PC dc5850 Send, Next, Send, NOTE:, NOTE:, Finish, Send Securely, Send Securely, Privacy Manager, Invite Contacts, Invite Contacts, Privacy Manager, Invite Contacts

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Adding a Trusted Contact

1.In the Security Manager left pane, expand Privacy Manager and click Trusted Contacts, and then click the Invite Contacts button.

– or –

In Microsoft Outlook, click the down arrow next to Send Securely on the toolbar, and then click Invite Contacts.

2.If the Select Certificate dialog box opens, click the Privacy Manager Certificate you want to use, and then click OK.

3.When the Trusted Contact Invitation dialog box opens, read the text, and then click OK. An e-mail is automatically generated.

4.Enter one or more e-mail addresses of the recipients you want to add as Trusted Contacts.

5.Edit the text and sign your name (optional).

6.Click Send.

NOTE: If you have not obtained a Privacy Manager Certificate, a message informs you that you must have a Privacy Manager Certificate in order to send a Trusted Contact request. Click OK to launch the Certificate Request Wizard.

7.Authenticate using your chosen security logon method.

8.When you receive an e-mail response from a recipient accepting the invitation to become a Trusted Contact, click Accept in the lower-right corner of the e-mail.

A dialog box opens, confirming that the recipient has been successfully added to your Trusted Contacts list.

9.Click OK.

Adding Trusted Contacts using your Microsoft Outlook address book

1.In the Security Manager left pane, expand Privacy Manager, click Trusted Contacts, and then click the Invite Contacts button.

– or –

In Microsoft Outlook, click the down arrow next to Send Securely on the toolbar, and then click Invite All My Outlook Contacts.

2.When the “Trusted Contact Invitation” page opens, select the e-mails address of the recipients you want to add as Trusted Contacts and then click Next.

3.When the “Sending Invitation” page opens, click Finish.

An e-mail listing the selected Microsoft Outlook e-mail addresses is automatically generated.

4.Edit the text and sign your name (optional).

5.Click Send.

NOTE: If you have not obtained a Privacy Manager Certificate, a message informs you that you must have a Privacy Manager Certificate in order to send a Trusted Contact request. Click OK to launch the Certificate Request Wizard.

6.Authenticate using your chosen security logon method.

36 Chapter 6 Privacy Manager for HP ProtectTools

ENWW

Contents

Page Page About This Book WARNING CAUTION: Page Table of contents Page Page Page Page Page 1 Introduction to security Page Credential Manager (Password Manager) for HP ProtectTools Example 1: Example 2: Embedded Security for HP ProtectTools Drive Encryption for HP ProtectTools File Sanitizer for HP ProtectTools Device Access Manager for HP ProtectTools Privacy Manager for HP ProtectTools Computrace for HP ProtectTools (formerly known as LoJack Pro) HP ProtectTools Administrative Console Protecting against targeted theft Restricting access to sensitive data Preventing unauthorized access from internal or external locations Creating strong password policies Assigning security roles Managing HP ProtectTools passwords Creating a secure password Backing up credentials and settings 2HP ProtectTools Security Manager Administrative Console Management Tools Links Setup Wizard Help About Logon tab Session tab Adding a user Removing a user Checking user status Page 3 HP ProtectTools Security Manager Changing your Windows password Credentials 2.Click Windows Password Current Windows password Change Initializing the Smart Card Configure the use of the smart card Setup a Smart Card 4.Ensure that Initialize the smart card is selected PIN Drive Encryption Encryption Status Device Access Manager Simple Configuration Device Class Configuration Discover More Add Applications Updates and Messages Keep me informed about new applications and updates Check Now Browse Restoring your data 3.Click Restore data Windows user name Choose Picture 4Password Manager for HP ProtectTools ●For a website - select Add [domain name] to Password Manager ●For a program - select Add this logon screen to Password Manager Manage Choose other fields Submit logon data Submit account data Password Manager Add Category All To manage your logons: Add Logon Edit To add an additional logon for a website or program: Add additional logon 5 Drive Encryption for HP ProtectTools Activating a TPM-protectedpassword Encrypting or decrypting individual drives Creating backup keys 6 Privacy Manager for HP ProtectTools Requesting a Privacy Manager Certificate Installing a Privacy Manager Certificate Renewing a Privacy Manager Certificate 3.Click Renew certificate Setting a default Privacy Manager Certificate Set default Deleting a Privacy Manager Certificate Adding Trusted Contacts Adding a Trusted Contact Trusted Contacts Invite Contacts Send Adding Trusted Contacts using your Microsoft Outlook address book Viewing Trusted Contact details Deleting a Trusted Contact Checking revocation status for a Trusted Contact Configuring Privacy Manager in a Microsoft Office document File Sanitizer Shred Now Documents Signing a Microsoft Office document Insert Text Signature Line Privacy Manager Signature Provider Suggested signer Signing a Microsoft Office Document Removing the encryption from a Microsoft Office document Remove Encryption Sending an encrypted Microsoft Office document New Using Privacy Manager in Microsoft Outlook Configuring Privacy Manager for Microsoft Outlook E-mail Privacy Signing and sending an e-mailmessage Exporting Privacy Manager Certificates and Trusted Contacts Importing Privacy Manager Certificates and Trusted Contacts 7 File Sanitizer for HP ProtectTools Setting a free space bleaching schedule Bleaching Activate Scheduler Setting a shred schedule Shred View Details Shred the following Customizing an advanced security shred profile Advanced Security Settings Available shred options Simple Delete Settings Available delete options Delete the following Do not delete the following Using a key sequence to initiate shredding Manually shredding one asset Shred One Open Manually shredding all selected items Manually activating free space bleaching Aborting a shred or free space bleaching operation Stop Viewing the log files 8Embedded Security for HP ProtectTools Setup password New password Verify new password TPM Embedded Security 5.Select Embedded security device state and change to Enable Using the Personal Secure Drive Encrypting files and folders Encrypt ●Apply changes to this folder only ●Apply changes to this folder, subfolders, and files Creating a backup file Restoring certification data from the backup file 9Device Access Manager for HP ProtectTools Adding a user or a group Select Users or Groups Removing a user or a group Denying or allowing access to a user or group User/Groups Scenario: Result: Creating a JITA for a user or group JITA Configuration removable media Extendable Disabling a JITA for a user or group 10 Computrace for HP ProtectTools Glossary Drive Encryption key recovery service Drive Encryption logon screen DriveLock emergency recovery archive Encryption File System (EFS) revocation password seal for trusted contacts security logon method Send Security button shred cycle trusted message Trusted Platform Module (TPM) embedded security chip trusted sender TXT user Index P password R restricting