Outlook Form Template (OFT)
After you save and configure the OFT on your computer, you can use your Microsoft® Outlook® calendar to schedule AWC conferences. Your phone numbers, access codes, and Web links are generated the same as when you log in and schedule a conference through your AWC account.
Refer to the AWC online Help for details about how to install and configure the OFT.
Record a Conference
As the conference leader/host, after you join the conference, use AWC to record it.
Audio Only Conference
To use the record feature for an audio conference, log into your AWC account, and then click My Conferences
–Participants. Above the conference tabs is the Start Recording link.
Before the Start recording link is active, at least one other participant must be in the conference with you. After you click Start Recording, the link will change to Stop Recording.
Note: If the conference includes both audio and Web, use Recorder on the Host console to record the conference.
Audio and Web, and Web Only Conference
The Recorder feature allows you to record a Web (or audio and Web) conference, and then save it to your computer or to the AWC server.
From the Host console menu bar, click Recorder – Show Recorder, and the control panel appears at the bottom of the Host console. Click 
to start recording.
Collaboration Player
The Collaboration Player is a
You can make a recording with the Collaboration Player, and then save it locally on your computer or network. This allows you to create a recording to publish at a later date or play it for your Web conference.
To open the Collaboration Player:
From your computer, click Start – All Programs – Mitel Collaboration – Collaboration Player.
Host Console
When you join a Web conference as the host, the Host console provides features that help you facilitate the meeting. The (default) Host console includes:
•Menu Bar: Appears at the top of the Host console. The menu bar includes:
o Preferences: Allows you to set your Host console preferences.
o Invite: Opens a dialog box to send out a meeting invitation.
o Recorder: Allows you to select and record different options of your Web conference.
o Help: Opens the online Help.
•Controls Toolbar: These buttons are below the Menu bar, and allows you to access the features described in the table.
Button | Description |
|
|
| Desktop Sharing: Allows you to show your desktop |
| to all of the attendees in a Web conference. |
| Application Sharing: Allows you to share your open |
| applications on your computer with conference |
| attendees. |
|
|
| Video: Allows you to include videoconferencing in |
| the Web conference |
|
|
| Polling: Allows you to ask questions and get real- |
| time feedback from attendees |
|
|
| File Transfer: Allows you to share a folder or files to |
| some or all attendees in the Web conference. |
| Document Manager: Provides an interface to the |
| AWC server where you can store and get files. |
|
|
| |
| to browse Web sites together (Internet Explorer |
| only.) |
|
|
•Attendees tab: Shows a list of attendees in the Web conference. Use the check box next to the their name to select them for Web conference interaction. Conference feature icons appear on this tab.
•Chat tab: Has two panes, one to type text messages that you send to communicate with other attendees, and one that shows the chat conversation history.
Client Console
When you join a Web conference as an attendee, the Client console opens. The Client console is similar to the Host console, but it does not have any conference control features. The Client console includes:
•Chat tab: Allows you to chat with the host and other attendees in the Web conference. Type your comments in the text pane, and then press Enter on your keyboard to send your comments.
•Attendee tab: Shows the host and attendees in the Web conference. The name of the host appears in red text.
Undock and Dock
The Host and Client consoles have multiple windows (or panes) that provide conference functions.
To undock panes from the console:
•Undock panes as a group: To undock a group of windows, click on the top of the frame or the title bar above the window, for example Attendees or Chat tabs, and then drag the entire group to a place on your desktop.
•Undock a specific pane: Each active pane appears as either a separate tabbed pane or a toolbar. To undock a specific pane so that it appears in a tabbed pane, click on the tab and drag it onto the desktop.
To dock a pane:
