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Oki 84 Creating a Confidential Mailbox, Changing Your Password or Closing a Mailbox

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Creating a Confidential Mailbox

1Press the Select Function key.

2Press the 9/User Program One Touch key. The display

shows 1: FUNC. PROGRAMMING.

3Press 5 on the numeric keypad. The display shows 5:

PERSONAL BOX PRG.

4Press the Yes § key. The display shows PERSONAL BOX

NO. [ ]

5Using the numeric keypad, enter the number of the

mailbox you want to assign, using a single-digit number

between 1 and 8.

6Press the Yes § key.

7PERSONAL BOX [CLOSE] message displays. Press the

No © key. PERSONAL BOX [CONF] displays. Press the

Yes § key.

8PRG. PASSWORD [ ] appears. Using the numeric

keypad, enter the 4-digit password you want to use with

your mailbox.

9Press the Yes § key to confirm your entry.

10 The MFP then asks you to enter another mailbox

number. To continue programming mailboxes, go back

to Step 5. If you are finished, press the Select Function

key.

Changing Your Password or Closing aMailbox

If you want to change the password of an existing mailbox, or

if you want to delete one, follow the instructions below.

Remember, a mailbox must be empty before you can modify

or delete it.

1Press the Select Function key.

2Press the 9/User Program One Touch key. The display

shows 1: FUNC. PROGRAMMING.

3Press 5 on the numeric keypad. The display shows 5:

PERSONAL BOX PRG.

4Press the Yes § key. The display will show PERSONAL

BOX NO. [ ].Using the numeric keypad, enter the

number of the mailbox you want to modify or delete,

then press the Yes § key.

5The display shows PERSONAL BOX [CONF].

a To change a password press the Yes § key. PRG

PASSWORD displays. Enter a new 4 digit password.

b To close a mailbox, Press the NO © key until

PERSONAL BOX [CLOSE] displays, then press the

Yes § key. DELETE PERSONAL BOX? displays.

Press the Yes § key.

6When you are finished, press the Select Function key.

Contents

Main Year 2000 Compliance Energy Star Page Contents Introduction ...............................................................1 A Look at the Components and Control Panel....... 3 Setting Up Your OKIOFFICE MFP...................... 12 Setting Basic Features .............................................22 Multifunction PC Operation...................................28 Basic Faxing Operations.........................................31 Programming Your One Touch Directory.............39 Faxing to a Group....................................................47 Advanced Operations..............................................49 Using Your OKIOFFICE MFP for Copying.........58 Customizing Features and Operations ..................59 Reports......................................................................67 Problem Solving....................................................... 71 Maintenance............................................................. 79 Service and Support ................................................86 Introduction Multifunction Features Fax Features ! Product Options JetSuitePro Software Page Page Components Page Control Panel Keys and Indicators Page Page The One Touch Keypad Using the One Touch Keys for Dialing Using the One Touch Keys for Selecting Functions and Programming Signal Tones Setting Up Your OKIOFFICE MFP Safety Installation Hints Operation and Maintenance Toner Cartridge and Image Drum Handling Emergency First Aid Where to Install Your OKIOFFICE MFP ! What You Should Receive Page Removing the Protective Sheet ! Installing the Toner Cartridge . Connecting to the Telephone Line ! Installing the External Optional Handset ! Connecting an External Telephone or Answering Machine ! Connecting to Your Computer Connecting Power Loading Paper ! Installing JetSuite Pro Software Setting Basic Features Setting the Date and Time Setting the Answering Mode Auto Receive mode [FAX] Manual Receive mode [TEL] Telephone/Fax mode [T/F] Telephone Answering Device mode [TAD] Memory Reception mode [MEM] PC Fax mode [PC]: Changing the Answering Mode Setting the Fax Identification ! Setting the Language Connecting to a PBX ! Multifunction PC Operation Faxing from your PC Printing Copying Scanning ! Basic Faxing Preparing Documents for Scanning and Faxing Guidelines Document Size Multiple Page Documents ! Sending a Fax to a Single Location ! Search Key Dialing Instant Dialing ! Real-Time Dialing ! Redialing Confirming Results Stopping a Transmission Receiving Faxes Manually Receiving Faxes in Memory Memory Reception Mode No Paper Reception No Toner Reception ! Canceling Messages Stored in Memory Power Failures and Memory Using Voice Request ! Programming Your One Touch Directory ! One Touch Keys One Touch Parameters ! Locating Unassigned One Touch or Auto Dial Numbers Chain Dialing Page Programming Your Auto Dial Directory Page Sending a Fax to Multiple Locations (Broadcasting) Performing a Broadcast Operation Page Faxing to a Group Programming a Group Sending a Fax to a Group Advanced Sending a Fax at a Later Date and Time Sending a Delayed Fax from the Document Feeder Sending a Delayed Fax from Memory Canceling a Delayed Transmission Confidential Mailbox Creating a Confidential Mailbox Changing Your Password or Closing a Mailbox ! Sending a Confidential Fax ! Sending Documents Requested by Another Fax Machine (Polling Transmission) ! Dialing Another Fax Machine to Request Documents (Polling Reception) Relay Broadcasting Relay Broadcast Report Initiating a Relay Broadcast Rejecting Unsolicited Fax Messages Restricted Access ! Dual Access What You Can Do While Sending a Fax What You Can Do While Receiving a Fax What You Can Do While Making Copies Using Your OKIOFFICE MFP for Copying Making Copies Using the Manual Paper Feeder Customizing Features and Viewing Your Current Settings User Function Settings User Function Settings List Page Page Page Changing Your User Function Settings ! Setting Your MFPs Distinctive Ring ! Dial Parameter Settings ! Dial Parameter Settings List Page Changing Your Dial Parameter Settings Reports Understanding Reports Active Memory Files Report Activity Report ! Confidential Reception Report Broadcast Confirmation Report Broadcast Entry Report Message Confirmation Report Configuration Report Telephone Directory Power Outage Report Printing Reports Codes Used in Reports ! Problem Solving Clearing a Document Jam Clearing a Printing Paper Jam ! Printing a Cleaning Page Display Panel Messages Normal Display Error Messages ! Reading the Print Counters ! Problem Checklist Page Page Page Maintenance Replacing the Toner Cartridge Page Page Page Replacing the Image Drum ! ! ! Consumables and Replacement Parts ! Supplies Shipping Your MFP Service and Support Your Sales and Service Dealer 1-800-OKIDATA (1-800-654-3282) Customer Support Professionals 1-800-OKIDATA (1-800-654-3282) Page Index A B C D E F G H I K L M N O S T U V Y