Panasonic KX-FB421 1, 2

Connections and Setup

For fax advantage assistance, call 1-800-435-7329.

How to set up

1Subscribe to Distinctive Ring service at

your local telephone company to get a new

fax number.

LYou do not need to apply to a voice mail

service for the new number.

2Turn on the Distinctive Ring, feature #31

(page 53).

LThe display shows the following and

you cannot change the receiving mode

while the Distinctive Ring is activated.

If you subscribe for two or more phone

numbers in a single telephone line

You will gain phone numbers and each phone

number has a different ring pattern.

To use one number for fax, program the ring

pattern assigned for fax in feature #32 by

referring to the ring pattern table (page 54).

How to receive calls

If the number assigned for phone calls is called,

the voice message will be recorded in voice mail

service.

If the number assigned for fax is called, the fax

machine and an extension telephone will ring

then the fax machine will start fax reception.

FAX

TEL

Contents

Main Operating Instructions Flat-Bed-Plain Paper Fax and Copier S E NERGY S Safety instructions Important safety instructions Table of Contents 4 Initial Preparation Telephone Fax Table of Contents Copy Programmable Features Help General Information Accessories Included accessories Accessory information Finding the Controls Overview Front view Rear view Finding the Controls Location of controls K ML RQPONJI A B F G H Connecting the document cover 1 2 Unlocking the shipping lock 1 2 3 Page 5 6 7 Paper stacker and paper tray 1 2 To use A4 size paper Recording paper 1 2 To add paper Popular ways to use the fax machine ( ) General information for connections ( ) Page 1 3 4 If the answering machine is turned off Case 2: One line used for fax only Page Case 3: Fax machine and telephone share a single line (one phone number); Fax seldom used Your situation Telephone wiring image in house or office Connections Page Case 4: Receives faxes and phone calls on single line, but different numbers (Distinctive Ring) 1 2 If you subscribe for two or more phone numbers in a single telephone line Case 5: Receives faxes and voice mail on same line, but different numbers (Distinctive Ring) 1 2 If you subscribe for two or more phone numbers in a single telephone line Help Button Help function Volume Adjusting volume Ringer volume To turn the ringer off While the ringer volume is set to off Date and time, your logo and fax number Setting the date and time 4 5 If you register with an openLCR service 4 To change capital or lower-case letters To delete a character To insert a character To select characters with the dial keypad Display order of characters To select characters using { {{ {+ ++ +} }} 4 To delete a number Storing names and telephone numbers into one-touch dial 2 3 5 To delete a character/number Storing names and telephone numbers into navigator directory 3 5 To delete a character/number Editing a stored entry 5 7 8 Erasing a stored entry Making a phone call using one-touch dial and navigator directory Using one-touch dial 2 Using the directory To search for a name by initial Caller ID service from your phone company How Caller ID is displayed To confirm caller information using the Caller ID list Viewing and calling back using caller information To change the display of the caller information To stop viewing To edit the telephone number for calling back To send a fax using the scanner glass Erasing caller information Erasing all caller information Erasing specific caller information Storing caller information into one-touch dial and navigator directory 4 Sending a fax manually using the auto document feeder TEL=5678901 1 2 5 6 To transmit more than 15 pages at a time Convenient way to send a fax Sending from memory (Quick scan feature) To stop transmission Sending report for confirmation TEL=5678901 Documents you can send Using the auto document feeder Using the scanner glass Note for the auto document feeder and the scanner glass Sending a fax using one-touch dial and navigator directory 1 2 4 FACE DOWN To send a fax using the scanner glass Fax auto redial If your unit does not send a fax Broadcast transmission Programming entries into the 5 Adding a new entry into the Erasing a stored entry in the 8 Sending the same document to pre-programmed parties using the auto document feeder To send the same document to more than one party only once FACE DOWN To send the same document to pre-programmed parties using the scanner glass To cancel the broadcast setting Receiving Faxes Receiving a fax manually Activating TEL mode 1 2 Receiving Faxes Receiving a fax automatically Activating FAX ONLY mode 1 Distinctive Ring Using two or more phone numbers in a single telephone line Activating the Distinctive Ring feature Distinctive Ring If you use more than two phone numbers Programming the ring pattern assigned for fax Making a copy Using the auto document feeder 1 2 To select the resolution 1 2 Convenient way of copying Scanner glass To collate multiple copies Programming General programming method 2 5 Programming by entering the program code number directly Basic features Advanced features @@ @ Page Reports Display Page When a function does not work, check here General Fax sending Fax receiving Receiving mode Copying Using an answering machine ABC If a power failure occurs Page Page When the recording paper was not fed into the unit properly Page White plate and scanner glass 1 2 Attaching the white sheet to the document cover Page Page 6 7 Page Printed Reports Reference lists and reports 80 openLCR service for the Caller IQ feature To turn the Caller IQ feature from ON to OFF To turn the Caller IQ feature from OFF to ON OFF FLASH/LIGHT Updating the rate table (downloading the rate table) During download FLASH/LIGHT Automatic download To stop downloading Downloading the fax system setup and telephone directory entries (downloading from web) Specifications Technical data about this product Specifications Paper specifications Note for recording paper: FCC Information List of FCC requirements and information CAUTION: NOTE: Limited Warranty Panasonic Facsimile Product Limited Warranty Page Customer Services Customer Services directory Page Index Index A B C Index S V PFQX1699ZA Panasonic FAX ADVANTAGE PROGRAM Free peace of mind, direct from Panasonic NO EXTRA COST P DVANTAGE A AX