Sharp R2.7 Organizing Files, Selecting Files, Opening Files, Deleting Files, Restoring a File

Organizing Files

With Sharpdesk, organizing your files could not be easier. This section reviews the overall procedures for such tasks as selecting files, opening them, moving them, and deleting them. Note that while Sharpdesk can page through a file’s pages in thumbnails, it is not possible to isolate a single page within a file. All operations, including cut, copy, and paste, apply to the entire file.

Selecting Files

To work with a file, you must first select it in the Sharpdesk work area. To select a file:

•With the file displayed in the work area, click on it.

•To select multiple files, hold down the Ctrl key and click on the files you want to select, or hold down the Shift key to select a continuous range of files.

Once selected, you can then choose the command for the task you wish to do such as open the document, convert it to text by OCR, or print it.

Opening Files

You can open a document in its parent application (the application used to originally create the document) or, if it is an image document, in the Sharpdesk Imaging.

To open a file using its parent application:

•Right-click on the document and choose Open, or,

•Choose the Open command from the File menu, or,

•Double-click the image/document in the work area.

Deleting Files

To delete a file, right-click on it in the work area and choose the Delete command. Or press the Delete key on your keyboard (you can also select this command from the File menu). The file is removed from Sharpdesk into the Windows Recycle Bin.

Restoring a File

To restore a deleted file, click the Windows Recycle Bin folder, then right-click on the file and select the Restore option. For more information on restoring files from the Windows Recycle Bin, refer to your Windows online help.

24 Sharpdesk User’s Guide