Dictating
Tips for a More Efficient Dictating
Before you start dictating
•Organize your thoughts.
•Make notes or an outline of what you want to dictate.
•Check that the cassette is erased. (See page 21.)
When you start dictating
•Identify yourself. (Name, department, phone number, etc.)
•Indicate the type of dictating. (Memo, letter, etc.)
•Give transcribing instructions. (Type of stationery, number of copies, envelopes, etc.)
•Specify distribution. (Name, addresses, etc.)
During dictating
•Relax and speak clearly, at normal speed.
•Short sentences are best.
•Include punctuation.
•Spell difficult or unusual words.
•Correct your mistakes. (Review and redictate.) (See page 15.)
•At the end of each dictated material, record an LTR signal.
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