VTech ev 2653 manual About Mailboxes, About Announcements, Record Your Announcement

Basic Operation

Answering System Operation

About Mailboxes

This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise, messages will be recorded in Mailbox 1.

About Announcements

•You can record two different announcements - one for normal answering and one for when you've set the system to play the announcement only.

•Use normal answering when you want the system to record callers' messages. Use Announce only when you want to give information to callers without accepting messages.

•If you choose not to record an announcement, the system answers with a pre-recorded announcement.

•The normal answering pre-recorded announcement says: "Hello. I'm unable to answer your call right now. Please leave your name, number and a message after the tone." The Announce Only pre-recorded announcement says: "Hello, I'm unable to answer your call right now. Please call again. Thank you."

•By setting Announce Only to On or Off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned off). See Set Announce Only on page 26 to change your announcement selection.

Record Your Announcement

NOTE: If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press 1, 2, or 3 to leave a message in the appropriate mailbox. Remember to leave a few seconds blank at the end of your recorded announcement to allow callers time to select a mail- box. An example of an announcement:

"Thank you for calling. To leave a message for Bob, press 1 now; to leave a message for Sue, press 2 now; to leave a message for Elmo, press 3 now; or, wait for the beep and leave your message."

The system will record your announcement for the currently selected answer mode (Normal or Announce Only). To confirm or change the answer mode, follow the directions under Answering System Feature Setup and Feature Summary on pages 25 and 26.

1. With the system set for the desired answer mode (Normal or Announce Only) press MENU until you hear "Record Outgoing Message."

2. Press REC/MEMO. After you hear "Now recording" followed by a beep, speak toward the base to record an announcement up to 90 seconds long.

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