Answering System Operation
Answering System Operation
About Mailboxes
This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise, messages will be recorded in mailbox 1.
About Announcements
•You can record two different announcements - one for normal answering and one for when you've set the system to play the announcement only.
•Use normal answering when you want the system to record callers' messages. Use announcement only when you want to give information to callers without accepting messages.
•If you choose not to record an announcement, the system answers with a pre- recorded announcement.
•The normal answering
•By setting announcement only to on or off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with announcement only turned off). See Set Announcement Only on page 24 to change your announcement selection.
Record Your Announcement
If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press 1, 2 or 3 to leave a message in the appropriate mailbox. Remem- ber to leave a few seconds blank at the end of your recorded announcement to allow callers having enough time to select a mailbox. An example of an announcement:
"Thank you for calling. To leave a message for Bob, press 1 now; to leave a message for Sue, press 2 now; to leave a message for Elmo, press 3 now; or, wait for the beep and leave your message."
The system will record your announcement for the currently selected answer mode (normal or announcement only). To confirm or change the answer mode, follow the directions under Answering System Feature Setup and Feature Summary on pages
23and 24.
1. With the system set for the desired answer mode (normal or announcement only) press MENU until you hear "Announcement. Press MAILBOX or press RECORD. To continue setup, press MENU."
2. Press REC/MEMO. After you hear "Record after the tone. Press MAILBOX when you are done." followed by a beep, speak toward the base to record an announcement up to 90 seconds long.
3.Press any MAILBOX button to stop recording. The system plays back your recorded message.
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