Polycom IP 650 manual Getting Started with Your Phone

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Getting Started with Your Phone

This chapter provides basic installation instructions and information for obtaining the best performance with the Polycom® SoundPoint IP 650 desktop phone.

The SoundPoint IP 650 provides a powerful, yet flexible IP communications solution, delivering excellent voice quality. The high-resolution graphic display supplies content for call information, multiple languages, directory access, and system status. The SoundPoint IP 650 supports advanced functionality, including multiple call and flexible line appearances, HTTPS secure provisioning, simplified configuration, presence, custom ring tones, local conferencing, applications, and Polycom® HD™ Voice technology.

When equipped with up to three SoundPoint IP Backlit Expansion Modules, the SoundPoint IP 650 delivers the advanced call handling capabilities of a high-performance attendant console.

For the package list and instructions on how to assemble your phone, refer to the SoundPoint IP 650 Quick Start Guide.

This chapter contains information on:

•Features of Your Phone

•Before You Use Your Phone

•Registering Your Phone

•Using the Polycom Web Configuration Utility

To customize your phone, refer to Customizing Your Phone on page 1-1. To read about the phone’s basic features, refer to Using the Basic Features of Your Phone on page 2-1. To read about the phone’s advanced features, refer to Using the Advanced Features of Your Phone on page 3-1. To add a SoundPoint IP Expansion Module to your SoundPoint IP 650 phone, refer to Using the SoundPoint IP Backlit Expansion Module on page 4-1.

If you require additional information or assistance with your new phone, contact your system administrator.

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Contents Polycom SoundPoint IP 650 Phone User Guide Trademark Information Following sections are new for this edition Changes to This GuideUser Guide for the SoundPoint IP 650 Desktop Phone Contents Using the SoundPoint IP Backlit Expansion Module Using the Advanced Features of Your PhoneCustomizing Your Phone Troubleshooting Your PhoneDisplays Productivity Suite Testing Phone Hardware Getting Started with Your Phone Features of Your Phone Features of your SoundPoint IP 650 phone areDescription Feature Keys Description Icon Description Before You Use Your Phone Using the Navigation KeysTo navigate menus and enter data, use these tips If you want to Then do thisInformation Status Registering Your PhoneUsing the Polycom Web Configuration Utility Remotely with the Polycom Web Configuration UtilityYou can perform using your phone’s menu system Factory default password for a User is User Guide for the SoundPoint IP 650 Desktop Phone Using the Basic Features of Your Phone Placing Calls To place a call using the handset Answering Calls Duration and destination Answering When in Another Call Redialing Numbers Ending CallsPlacing Calls on Hold Setting Up Conference Calls Hosting Conference CallsCall the first party Confrnc soft key again Managing Conference Calls System administrator Adding Parties to Conference Calls Place a call to a new party Press the New Call soft keyAfter the new party answers, press the Join soft key All parties in the conference call can now hear each otherJoining Conferences Splitting Conference CallsEnding Conference Calls Transferring Calls After you exit the conferenceInformation, refer to Hosting Conference Calls on Performing a Blind Transfer Forwarding Calls URL or IP address, refer to Placing Calls on Enabling Do Not Disturb Press again Assigning Speed Dial KeysSelect Contact Directory Mail is saved in a centralized location Using Voice MailLocking and Unlocking the Phone Settings Advanced About Your User PasswordSettings Basic Lock Phone Locking and Unlocking Your PhoneCalling and Answering from a Locked Phone Your Missed Calls list when you unlock the phonePress the Lock soft key Your phone is lockedLogging Into Phones Logging In and Out of a Phone Passwords are preset at the factory to the numeralsTo log out of a phone Placing Calls from Phones that are in the Logged Out State Changing Your User Password User Guide for the SoundPoint IP 650 Desktop Phone Using Multiple Call Appearances Using the Advanced Features of Your PhoneUser Guide for the SoundPoint IP 650 Desktop Phone Select Features Messages Instant Messages Using Text MessagingPress the Ok soft key Do one of the following Press . Select Instant MessagesUpdating Your Presence Settings Using Buddy ListsSelect Features Presence My Status Do one of the following PressBuddy status list from your contact directory Managing BuddiesSelect Features Presence Buddy Status Select Features Presence Buddy Status Privacy ListIntegrating With Microsoft Live Communications Server Integrating With Microsoft Lync Server 2010, contact your system administratorAudio and video conferences Your buddy status listRecording a Call User Guide for the SoundPoint IP 650 Desktop Phone Using the Advanced Features of Your Phone Recording Calls This section includes information onDuring a call, press the More soft key Recording Conferences Press the Pause soft key Appears when you pause recording Pausing and Resuming RecordingPlaying Back a Recorded Call Browsing Recorded Calls Select Features Removable Storage Media Browse RecordingsPlaying Back Recorded Calls Answering a Call While Playing Back Recorded Calls If you were listening to the file through the headset, press Broadcasting Messages Using Push-to-Talk and Group PagingSending PTT Broadcasts Push-to-Talk ModePress the Talk soft key to select a channel to broadcast on Closes and the broadcast ends When you finish your broadcast, do one of the followingPeriod Receiving PTT BroadcastsReceiving PTT Broadcasts During Active Calls Receiving PTT Broadcasts When You’re Not in an Active CallEnding PTT Broadcasts Updating Channel Subscriptions Group Paging Mode Sending PagesTo send a page, press the Paging soft key Receiving Pages Receiving Pages During Active Calls Receiving Pages When You’re Not in an Active CallHandset or press the Headset key, you’ll hear a dial tone Default paging groupAccessing Features with Your Login Credentials Restarting Your Phone Updating Your Phone’s ConfigurationTo restart the phone Using the SoundPoint IP Backlit Expansion Module Connecting the SoundPoint IP Backlit Expansion Module Features of the SoundPoint IP Backlit Expansion Module are Features of the SoundPoint IP Backlit Expansion ModuleAdjusting the Backlight Intensity Adjusting the Display ContrastAnswering Calls To assign a new speed dial key Using the Busy Lamp Field User Guide for the SoundPoint IP 650 Desktop Phone Changing the Appearance of the Time and Date Configuring Basic SettingsChanging the Display Contrast Changing the Backlight Intensity Select Settings Basic ContrastSelect Maximum Intensity Select Backlight Idle IntensityChanging the Backlight Timeout Enabling Headset Memory ModeSelect Settings Basic Backlight Timeout Select Settings Basic Preferences Headset Analog Headset Selecting the Correct Headset for Electronic HookswitchSelecting the Ring Type Select Settings Basic Ring TypeChanging the Audible Ringer Select Settings Basic Preferences Audible RingerChanging the Language SoundPoint IP 650 phone supports many languagesChanging the Graphic Display Background Select Settings Basic Preferences LanguageSelect Settings Basic Preferences Background Scroll to highlight the background you wantSelect Background Prioritize Background Changing the Soft Key Label Color Select Settings Basic Preferences Label ColorManaging Call Lists Adjusting the VolumeMuting the Microphone Adding ContactsSelect Contact Directory Do one of the following steps Press Deleting Contacts Editing ContactsSearching For a Contact Placing a Call to a ContactPress the More soft key Press the Add soft key Managing ContactsUser Guide for the SoundPoint IP 650 Desktop Phone Adding Contacts From Call Lists Search for the contact Select Corporate DirectoryTo delete a contact from the local contact directory Placing Calls to Contacts Searching for Contacts User Guide for the SoundPoint IP 650 Desktop Phone Managing Incoming Calls Distinguishing CallsRing type Are immediately sent to your voice mail Rejecting CallsDiverting Calls System Customizations Troubleshooting Your Phone Power and Startup Symptom Problem Corrective ActionControls Access to Screens and Systems Lines Line Information. FromThen select Status Network Headset Echo Cancellation Settings Basic PreferencesAudio CallingMenu Basic Settings Settings Basic Ring TypePreferences Audible Ringer Contrast on DisplaysTesting Phone Hardware Productivity SuiteStatus Licenses User Guide for the SoundPoint IP 650 Desktop Phone Governing Law Service AgreementsPolycom Limited Warranty and Limitation Liability Warranty ExclusiveExclusions Installation Instructions Safety and Compliance Part 15 FCC RulesClass B Digital Device or Peripheral ModificationsRussian Compliance SoundPoint IP Safety and Compliance CE and Vcci MarkEcho cancellation Use of IP Networks through the PstnUse of Voice Compression through the Pstn User Guide SoundPoint IP Regulatory Notices End-User License Agreement for Polycom Software Support Services Limitation of Liability Corporate Headquarters Israel OfficeNetherlands Office
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IP 650, 650 specifications

The Polycom 650 and 550 are advanced conference phones designed to enhance audio communication in business environments. These devices are part of the Polycom SoundStation series and are widely recognized for their superior sound quality and user-friendly interface.

The Polycom SoundStation IP 650 is particularly noted for its support of Voice over IP (VoIP) technology. This means that it can connect to a VoIP network, allowing users to make calls over the internet rather than traditional phone lines. The IP 650 features high-definition audio, or HD Voice, which significantly enhances the clarity of conversations. Equipped with multiple microphones, it can pick up voices from all angles within a conference room, making it suitable for meetings of varying sizes.

One of the standout features of the Polycom 650 is its ability to integrate with various business applications. It supports Microsoft Skype for Business and other collaboration tools, allowing users to connect easily and seamlessly. The device also features an intuitive user interface with backlit display and dedicated buttons for quick access to essential functions, making it easy to dial and manage calls.

On the other hand, the Polycom SoundStation IP 550 is designed for smaller conference rooms but still packs a punch with its feature set. Similar to the 650, it offers high-definition voice quality, ensuring that conversations are crystal clear. The IP 550 is compatible with a variety of SIP-based VoIP platforms, providing flexibility for businesses looking to integrate their communications systems.

Both the Polycom 650 and 550 models come equipped with features such as call management functionalities, support for Bluetooth connectivity, and the ability to connect to mobile devices. This functionality allows participants to join meetings conveniently, whether they are in the conference room or working remotely.

The build quality of both devices is robust, designed to withstand the rigors of daily use in busy office environments. The sleek and professional design fits well into any office decor, reinforcing the branding of businesses that prioritize quality communication.

In summary, the Polycom 650 and 550 conference phones are powerful tools for enhancing business communication. With their advanced audio technologies, compatibility with various platforms, and user-friendly features, these devices are essential for any organization looking to improve its conferencing capabilities. The impressive sound quality, reliability, and ease of use make them ideal choices for businesses of all sizes.
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