Avaya Communications System manual Answering Calls, Putting Calls on Hold, Call Waiting

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ANSWERING CALLS

To Answer Calls

Lift handset

Begin conversation

PUTTING CALLS ON HOLD

To Hold a Call

Press switchhook down firmly and then release it (hear intercom dial tone)

Lay handset next to telephone (do not hang up)

To Return to a Held Call

Press the switchhook down twice (press firmly and then release it)

Continue conversation

CALL WAITING

You receive a signal whenever a call comes in while you are using the phone (1 beep indicates an inter- com call; 2, an outside call; 3, a transferred call).

To Drop the First Call and Answer the Waiting Call

Hang up (hear ring)

Lift handset

Begin conversation

To Put the First Call on Hold and Answer the Waiting Call

Press switchhook down firmly and then release it (hear intercom dial tone — call is now on Hold)

Dial *9

Begin conversation

To Return to the Held Call Once You’ve Finished Talking to the Other Caller

Press the switchhook down twice (press firmly and then release it)

Continue conversation

TRANSFERRING CALLS

To Transfer a Call

Press switchhook down firmly and then release it (hear intercom dial tone — call is now on Hold)

Dial intercom number

Announce call after beep or when person answers.

Hang up

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Contents Merlin Placing Calls Getting StartedTransferring Calls Answering CallsPutting Calls on Hold Call WaitingMaking 3-WAY Conference Calls To Place a Conference CallTo Drop a Call from a 3-Way Conference Call

Communications System specifications

Avaya Communications System is a comprehensive suite of unified communications and contact center solutions designed to enhance collaboration and improve customer engagement. Catering to businesses of all sizes, Avaya offers a robust platform that integrates voice, video, messaging, and conferencing services into a seamless user experience.

One of the core features of Avaya's communication systems is its flexibility. Organizations can deploy these solutions on-premises, in the cloud, or through hybrid models, allowing them to choose the deployment method that best suits their operational requirements. This versatility ensures that businesses can adapt their communications as they grow and evolve.

Avaya's unified communications system provides a variety of tools to streamline collaboration among teams. Features such as instant messaging, presence information, and video conferencing enable employees to connect in real-time, regardless of location. This fosters a culture of collaboration, where team members can easily share ideas and work together more effectively.

The Avaya contact center technology is particularly noteworthy. It allows organizations to manage customer interactions across multiple channels, including voice, email, chat, and social media. This omnichannel approach improves the customer experience, as users can choose their preferred method of communication. Advanced analytics and reporting tools provide valuable insights into customer behavior and agent performance, enabling businesses to optimize their service delivery.

Another significant characteristic of the Avaya Communications System is its scalability. As businesses grow, the system can easily accommodate increased user demand by adding licenses and features without significant additional investment. This means organizations can continuously enhance their communication capabilities to meet evolving market demands.

Security is also a critical focus for Avaya. The communications systems come equipped with robust security protocols to protect sensitive data and ensure compliance with industry regulations. Features like encryption, secure access controls, and regular software updates work together to create a secure communication environment.

In summary, Avaya Communications System stands out for its flexibility, comprehensive unified communications tools, advanced contact center capabilities, scalability, and strong security measures. These characteristics make it an ideal choice for businesses seeking to enhance their communication effectiveness and improve the overall customer experience in today's fast-paced digital landscape. Companies leveraging Avaya can expect improved collaboration, increased productivity, and a better connection with their customers.