HP 7200 manual Use the fax features, Set up the HP All-in-One to receive faxes

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Use the fax features

11 Use the fax features

You can use your HP All-in-One to send and receive faxes, including color faxes. You can set up speed dials to send faxes quickly and easily to frequently used numbers. From the control panel, you can also set a number of fax options, such as resolution.

Note Before you begin, make sure you have set up your HP All-in-One properly for faxing. For more information, see Fax setup. You can also use the Fax Setup Wizard (Windows) or Setup Assistant (Mac) to help you quickly set up some important fax settings such as the answer mode and fax header information. You can access the Fax Setup Wizard (Windows) or Setup Assistant (Mac) through the HP Image Zone software. For information on accessing the HP Image Zone software, see Use the HP Image Zone to do more with your HP All-in-One.

You should explore the HP Image Zone software to take full advantage of all of its features. Using the HP Image Zone software, you can send a fax from your computer, include a computer-generated cover page, and quickly set up speed dials. For more information, see the onscreen HP Image Zone Help.

For information on accessing the HP Image Zone software and the onscreen help, see Use the HP Image Zone to do more with your HP All-in-One.

Set up the HP All-in-One to receive faxes

Your HP All-in-One can be set up to receive faxes automatically or manually, depending on your home or office setup. If you set up the HP All-in-One to answer faxes automatically, it answers all incoming calls and receives faxes. If you set up the HP All-in-One to answer faxes manually, you must be available to respond in person to the incoming fax call or your HP All-in-One cannot receive faxes. For more information on receiving faxes manually, see Receive a fax manually.

In certain situations you might want to receive faxes manually. For example, if you share a phone line between your HP All-in-One and phone and you do not have distinctive ringing or an answering machine, you will need to set up the HP All-in-One to answer fax calls manually. If you subscribe to a voice mail service, you will also need to answer fax calls manually. This is because the HP All-in-One will not be able to distinguish between fax calls and phone calls.

Note For more information on setting up your office equipment with the

HP All-in-One, see Fax setup.

Choose the recommended answer mode for your setup

Refer to the table below to determine the recommended answer mode for your HP All- in-One based on your home or office setup. From the first column in the table, choose the type of equipment and services applicable to your office setup. Then, look up the recommended answer mode in the second column. The third column describes how the HP All-in-One will answer incoming calls.

After you have determined the recommended answer mode setting for your home or office setup, see Set the answer mode for more information.

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HP Officejet 7200 All-in-One series

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Contents HP Officejet 7200 All-in-One series User Guide Safety information Contents Use a memory card or PictBridge camera Contents Use HP Instant Share Set up your network 132 Hewlett-Packard Limited Warranty Statement Troubleshooting informationIndex 229 HP All-in-One overview HP All-in-One at a glanceLabel Description Label Name and Description Control panel overviewChapter Setup menu Menu overviewFax menu Reduce/Enlarge menu Copy menuProof Sheet menu Photo menuScan To menu USB-connected WindowsUse the HP Image Zone to do more with your HP All-in- One Access the HP Image Zone software WindowsNetwork-connected To open the HP DirectorHP Image Zone Button Name and PurposeUse the HP Image Zone window Feature PurposeProducts Icon Feature and Purpose Services Icon Feature and PurposeHP Gallery Image Zone Help Use the HP Image Zone Dock menuTo display the HP Image Zone Dock menu Device Tasks Icon Purpose Manage and Share Icon Purpose Manage and Share Feature PurposeFind more information Support topic Onscreen help from your deviceReadme Supported software Setup instructions features Connection informationSupported connection types Connect using a USB cable Connect using EthernetUse Windows printer sharing Use printer sharing Macintosh OSUse Webscan Transfer photos using a Windows computer Work with photosTransfer photos Transfer photos using a Macintosh Edit photos using a Windows computerEdit photos Edit photos using a Macintosh Share photos using a Windows computerShare photos Share photos using a Macintosh Print photos Print photos using a Windows computerPrint photos using a Macintosh Work with photos Load originals Load originals and load paperLoad an original in the automatic document feeder To load an original in the automatic document feederLoad an original on the glass Choose papers for printing and copyingRecommended papers To load an original on the glassPapers to avoid Load paperWe do not recommend printing to the following papers We do not recommend copying to the following papersTo load full-size paper Load full-size paperLoad 10 x 15 cm 4 x 6 inch photo paper Load postcards or Hagaki cards To load postcards or Hagaki cards in the main input trayTo load postcards or Hagaki cards in the optional rear tray Load envelopes Load other types of paperTo load envelopes Tips PaperPaper Tips Avoid paper jamsUse a memory card or PictBridge cameraMemory card slots and camera port Transfer digital images to your computer Chapter Print a proof sheet Print photos from a proof sheetComplete the proof sheet Scan a proof sheet Set photo print optionsUse the Photo menu to set photo print options Setting DescriptionChange photo print options Set new photo print options defaultsPrint photos directly from a memory card Print individual photosCreate borderless prints Deselect photos Print photos from a PictBridge-compatible digital cameraPrint the current photo Print a Dpof fileTo print camera-selected photos Set the copy paper size Use the copy featuresTo set the paper size from the control panel Press Start Copy Black or Start Copy ColorPaper type Control panel setting Suggested paper size settingsSet the copy paper type Paper typeTo change the copy quality from the control panel Increase copy speed or qualitySelect an input tray for copying Make multiple copies of the same originalTo select an input tray from the control panel Make two-sided copies Copy a two-page black-and-white documentTo copy a two-page document from the control panel Press Start Copy BlackMake a borderless copy of a photo Press Reduce/EnlargePress Start Copy Color Copy a photo onto a full-size Copy a photo several times on one Resize an original to fit onto letter or A4 paper Resize an original using custom settingsCopy a faded original Copy a legal-size document onto letter paperEnhance light areas of your copy Copy a document that has been faxed several timesTo copy a blurred document from the control panel To copy an overexposed photo from the control panelMake a poster Prepare a color iron-on transfer Change default copy settingsStop copying Scan to an application Use the scan featuresScan an original network-connected Scan an original USB-connectedSend a scan to an HP Instant Share destination Send a scan to a memory card Stop scanning Print from a software application Print from your computerTo change the print settings for all future jobs Change the print settingsTo change the print settings for the current job Windows usersStop a print job To change all other print settingsMacintosh users To stop a print job from the HP All-in-OneFax setup USA Choose the right fax setup for your home or officeFax setup Other equipment/services sharing your fax line Select your fax setup caseRecommended fax setup for parallel-type phone systems Recommended fax setup for serial-type phone systemsYou answered Yes to questions 4, 5, and 6 only To set up your HP All-in-One with a separate fax line Case B Set up your HP All-in-One with DSLCase a Separate fax line no voice calls received Back view of the HP All-in-OneTo set up your HP All-in-One with DSL To set up your HP All-in-One with a distinctive ring service Case D Fax with a distinctive ring service on the same lineCase E Shared voice/fax line Case F Shared voice/fax line with voice mail To set up your HP All-in-One with a shared voice/fax lineTo set up your HP All-in-One with voice mail To set up your HP All-in-One with a computer modem Example of a parallel splitter Case H Shared voice/fax line with computer modemSet up your HP All-in-One to a computer with one phone port Fax setup Set up your HP All-in-One to a computer with two phone ports Fax setup Case I Shared voice/fax line with answering machine Example of a parallel splitter Set up your HP All-in-One to a computer with one phone port Fax setup Set up your HP All-in-One to a computer with two phone ports Fax setup Set up your HP All-in-One to a computer with one phone port Fax setup 100 To test your fax setup from the control panel Test your fax setupUse the fax features Set up the HP All-in-One to receive faxesChoose the recommended answer mode for your setup User Guide 103 Send a fax Set the answer modeSend a basic fax Press Start Fax BlackSend two-sided originals Print fax confirmation reportsSend a fax manually from a phone Send a fax using redialSchedule a fax Send a fax using speed dialsPress Redial/Pause Press Start Fax Black or Start Fax ColorSend a fax using monitor dialing Cancel a scheduled faxTo change or cancel a scheduled fax from the control panel Send a fax from memorySet the number of rings before answering Receive a faxReceive a fax manually Poll to receive a fax Set the date and timeSet the fax header Enter text and symbolsEnter text using the keypad on the control panel Print fax error reportsPrint reports Set up speed dialing Print other reportsCreate speed-dial entries Create group speed-dial entries Update speed-dial entriesChange the fax resolution Change the fax resolution and lighter/darker settingsTo change the resolution from the control panel Delete speed-dial entriesChange the lighter/darker setting Set new default settingsSet fax options Adjust the volume Set the paper size for received faxesSet tone or pulse dialing To cancel fax forwarding from the control panel Cancel fax forwardingForward faxes to another number Change the answer ring pattern distinctive ringingSet backup fax reception Redial a busy or unanswered number automaticallySet automatic reduction for incoming faxes To set backup fax reception from the control panel Use error correction modeTo change the ECM setting from the control panel Set the fax speedReprint or delete the faxes in memory Fax speed settingTo set the fax speed from the control panel To reprint faxes in memory from the control panelFax over the Internet To cancel a number you are dialingStop faxing To delete all the faxes in memory from the control panelOverview Use HP Instant ShareSend images using your HP All-in-One Get startedSend photos from a memory card If you are using Macintosh OS If you are using a Windows-based computerSend a scanned image If you are using a Macintosh Send images using your computerTo use the HP Image Zone software Send images using the HP Image Zone software WindowsTo use the HP Instant Share client application Share images using the HP Director Macintosh OS Switch from a USB connection to a network connection Set up your networkTo switch a USB connection to a network connection Choose a recommended Ethernet networkComputer gateway Router gatewayEthernet connection to a wired network without Internet Connect to an Ethernet network Ethernet connection to a wireless networkConnect your HP All-in-One What you needInstall the software for a network connection To install your HP All-in-One softwareFor Windows For Macintosh Double-click the HP All-in-One installer iconConnect additional computers Manage your networkUse the HP All-in-One control panel Use the Embedded Web Server To access the Embedded Web Server Configuration page definitionsParameter Description General network settingsParameter Wireless network settings Signal Strength Miscellaneous Ascii Network glossaryHEX Order paper, transparency film, or other media Order suppliesOrder print cartridges Print cartridges HP reorder numberAccessory and HP model number Order accessoriesOrder other supplies U.S. or Canada, dial 1-800-474-6836 1-800-HP inventUser Guide 151 Clean the HP All-in-One Clean the glassMaintain your HP All-in-One Clean the exterior Clean the lid backingCheck the estimated ink levels To check the ink levels from the HP Director WindowsClick the Estimated Ink Level tab Print a self-test report Handle the print cartridges Work with print cartridgesTo replace the print cartridges Replace the print cartridgesMaintain your HP All-in-One User Guide 159 Use a gray photo print cartridge Use a photo print cartridgeUse the print cartridge protector Align the print cartridges Clean the print cartridges Clean the print cartridge contactsTo clean the print cartridges from the control panel To clean the print cartridge contacts Clean the area around the ink nozzlesTo clean the area around the ink nozzles Change the device settings Set the power save timeSet the scroll speed Self-maintenance sounds Set the prompt delay timeRestore the factory defaults Before you call HP Support Troubleshooting informationHardware setup troubleshooting Setup troubleshootingView the Readme file My HP All-in-One does not turn onMy USB cable is not connected Control panel display shows the wrong language 172 User Guide 173 HP All-in-One does not print User Guide 175 Software installation troubleshooting Minimum system checks screen appearsRed X appears on the USB connect prompt Some of the icons are missing in the HP Director Received a message that an unknown error has occurredRegistration screen does not appear Solution Fax Setup Wizard does not startUninstall and reinstall the software Digital Imaging Monitor does not appear in the system trayTo uninstall from a Windows computer, method Launch Reinstall Fax setup troubleshootingTo uninstall from a Macintosh computer Double-click the Applications HP All-in-One Software folderTo test your fax setup Fax hardware test failed SolutionFax test failed Phone cord connected to correct port on fax test failed Dial tone detection test failed Solution Fax line condition test failed SolutionHP All-in-One is having problems sending and receiving faxes User Guide 185 HP All-in-One is having problems sending a manual fax User Guide 187 188 Fax tones are recorded on my answering machine Solution 190 To extend your phone cord Am having problems faxing over the Internet SolutionOperational troubleshooting Paper troubleshootingPaper has jammed the HP All-in-One Solution Paper has jammed the automatic document feeder Solution Paper has jammed the optional two-sided printing accessory Place one or two fingers in the notch, as shown in Figure Face plate To clean the rollers or separator pad Rollers Separator pad User Guide 199 Print cartridge troubleshooting Print troubleshooting Memory card troubleshootingMy document did not print Device update Device update WindowsTo use device update Device update Macintosh Warranty upgrades Returning your HP All-in-One for serviceGet HP support HP customer support Call elsewhere in the world User Guide 207 Call HP Korea customer support Call HP Japan customer support HP Quick Exchange Service JapanRemove print cartridges from a nonfunctional HP All-in-One Remove print cartridges from a functional HP All-in-OneUser Guide 211 Remove the control panel overlay and pack your HP All-in-One User Guide 213 Duration of limited warranty Hewlett-Packard Limited Warranty StatementLimitation of warranty Les Ulis Cedex User Guide 217 Paper-tray capacities Technical informationPaper sizes Print margin specificationsPrint specifications Fax specifications Energy consumption Protecting the environment Ozone productionPaper use Material safety data sheetsPlastics Recycling programFCC statement User Guide 225 226 Geräuschemission Declaration of conformity European Economic Area Index Symbols/NumericsDarken User Guide 231 232 User Guide 233 Two-sided printing accessory User Guide 235 236 Q5560-90103
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7200 specifications

The HP 7200 is a versatile and powerful printing solution designed to meet the needs of businesses and creative professionals alike. Known for its high-quality outputs, the HP 7200 integrates cutting-edge technologies and user-friendly features to enhance the printing experience.

One of the standout features of the HP 7200 is its impressive print resolution. With a maximum resolution of up to 2400 x 1200 dpi, users can expect sharp, vibrant prints that bring graphics and images to life. This makes it particularly ideal for printing marketing materials, brochures, and high-quality photographs, ensuring that every detail is captured accurately.

In terms of speed, the HP 7200 boasts rapid print rates, allowing for quick turnaround times on large print jobs. With the ability to print up to 50 pages per minute, it is suitable for busy office environments where efficiency and productivity are crucial. This is further complemented by the device's automatic duplex printing feature, which reduces paper consumption and operational costs while promoting sustainability.

The HP 7200 also incorporates advanced connectivity options to streamline workflows. Equipped with USB, Ethernet, and wireless capabilities, users can easily connect their devices, regardless of location. This flexibility allows teams to print from a variety of devices, including laptops, tablets, and smartphones, making it a convenient option for collaborative projects.

Another noteworthy characteristic is the user-friendly interface of the HP 7200. The intuitive control panel and LCD display facilitate easy navigation and management of print jobs, ensuring that users can operate the device without extensive technical knowledge. Additionally, it supports various media sizes and types, from standard letter-sized paper to glossy photo paper, accommodating diverse printing needs.

Moreover, the HP 7200 utilizes advanced ink technologies to enhance print longevity and resistance to fading. With high-capacity cartridges, users can print more pages before needing replacements, thereby reducing downtime and operational expenses.

Overall, the HP 7200 embodies reliability, efficiency, and quality. Whether for a small business looking to produce professional-grade documents or an artist aiming to showcase their work, this printer stands out as a robust solution tailored for today's dynamic printing demands. Its combination of speed, quality, and user-friendly features makes the HP 7200 a valuable asset in any printing environment.
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