Aastra Telecom ATP-CNX-050-01 Moderators, Booking conferences, Entry notifications, Useful Hints

Aastra CNX Conference Network Switch Quick Reference Card

Standard Privileges

			Press
Mute/Unmute		*1
Roll Call List*		*2
• Go to first page in list			1
• Go to previous page in list			2
• Repeat current page in list			3
• Go to next page in list			4
•	Exit list		#
• Help (Repeats Roll Call options.)			*
Conference Extension Request		*3
(Participant is allowed this option only in
unmoderated conferences.)
•	Extend conference by 30-min		1
•	Cancel current request for 30-min		3 or #
	extension
•	Help		*
	(Repeats Conference Extension options.)
Help (Repeats Aastra CNX menu options)		**

Moderator Privileges

			Press
Roll Call List (additional options)*		*2
•	Mute participant from conference		5,<ID Num>
	- Cancel		#
	- Help		*
•	Eject participant from conference		6,<ID Num>
	- Cancel		#
	- Help		*
•	Assign moderator privileges		7,<ID Num>
	- Cancel		#
	- Help		*
Lecture Mode		*4
(Allows only moderators to speak.)

*Roll Call List holds up to 10 names on each page with each name assigned an ID number.

Aastra CNX Telephony Access

Moderator Privileges (Continued)

				Press
Add Port(s) Request		*5, <Num of ports#>
•	Cancel add port(s) request		#
Conference Status		*6
Lock/Unlock Conference		*7
(Locking restricts all except moderators from
joining a conference.)
End Conference		*8
•	End the existing conference			1
•	Cancel request to end the			3 or #
	conference
•	Help			*
	(Repeats End Conference options.)

To Join a Conference

Using a telephone or an IP application phone:

a.Dial the phone number for the conference. (Contact your System Administrator for the applicable conference phone number).

Result: You will hear the following announcement:

“Welcome to the Aastra Telecom Conference Bridge. Please enter your passcode followed by the pound key.”

b.Enter your passcode followed by a “#” for the conference. (Contact your System Administrator for the applicable conference passcode).

Result: If successful, you will hear the following announcement:

“Please state your name after the tone.”

c.Say your name after the tone.

Result: If successful, you will hear the following announcement:

“You will now be placed into the confer- ence.”

Useful Hints

Moderators

Conference participants are placed on hold until a moderator joins the conference.

If a moderator leaves a permanent conference, all other participants are disconnected.

If a moderator leaves a scheduled conference, the conference continues, but no more participants may join until the moderator rejoins the

conference. Note: There may be more than one moderator in a conference.

Booking conferences

Only System Administrators can set up permanent conferences. If you want to set up a permanent conference, please contact your System Administrator.

Scheduled conferences are booked in 30-minute increments, starting on the hour or half-past the hour. If you want to book a conference to start immediately, please book it to start on the hour or half-past the hour immediately preceding the current time.

Entry notifications

Users can set the type of entry notification that a participant hears when joining and leaving a conference. Entry notifications can be set to Tone, Names, or None.

If the entry notification is set to Names, the exit notification will be Tone.

When booking a conference with more than 10 participants, it is recommended that Entry Notification be set to Tone or None. Using Name notification with larger conferences may lead to delays in joining the conference and excessive interruptions when multiple participants join the conference.

Usernames and passwords

Usernames and passwords are case sensitive.

ATP-CNX-050-01, Rev. 01.02