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Brother 9560CDW OCR, OCR, Send, Scan, Scan, Scan, Scan, E-mail, e Click Send E-mail, Using the OCR feature, Attaching the scanned data to E-mail

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Attaching the scanned data to E-mail

The Send E-mailbutton lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.

a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click the Scan button.
d Confirm and edit (if necessary) the scanned image in the image viewer.	4

e Click Send E-mail.

f Configure the attached file settings and click OK.

g Your default E-mail application will open and the image will be attached to a new, blank email.

Using the OCR feature

The OCR button lets you scan a document and convert it into text. This text can be edited using your favorite word processing software.

a Select the Scan tab.

b Configure the settings in the PC Scan setting area. c Click the Scan button.

d Confirm and edit (if necessary) the scanned image in the image viewer. e Click OCR.

f Configure the OCR settings and click OK.

g Your default word processing application will open and display the converted text data.

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Contents

Page Table of Contents ControlCenter4 Brother PC-FAXSoftware Firewall settings (For Network users) Printing and Faxing ControlCenter2 Scanning (For USB cable users) Network Scanning Index Machine operation keys Using the control panel 1 Using the control panel Printer Emulation Support Setting the Emulation mode Menu c Press Stop/Exit Printing the Internal Font List Black Start Color Start d Press Stop/Exit Printing the Print Configuration List Duplex Output Color Press Stop/Exit Restoring default printer settings Windows® Printing ControlCenter4 Brother PC-FAXSoftware Firewall settings (For Network users) 2 Printing http://solutions.brother.com Brother MFC-XXXX Data Page Paper Size Orientation Copies Media Type Print Quality Click Start, Settings and then Printers Click Start, and then Printers and Faxes button, Control Panel, Hardware and Sound, and then Printers Devices and Printers Printer Basic Default Paper Size Orientation Copies Collate Media Type Plain Paper Print Quality Normal (600 x 600 dpi) Fine (2400 dpi class) Color/Mono Auto Settings Dialog Settings Color Mode •Normal •Vivid Improve Thin Line Improve Pattern Printing Settings •Brightness (1) •Contrast (2) •Print (8) Multiple Page Page Order Border Line Print cut-outline Booklet / Booklet (Manual) • Booklet •Booklet (Manual) •Booklet Printing Method Divide into Sets Page Scaling Reverse Print Use Watermark Settings Watermark Settings Transparent Transparent In Outline Text In Outline Text Custom Settings Add Use Text Use Bitmap File Watermark Style Header-FooterPrint  ID Print Login User Name Custom Toner Save Mode Administrator Password Set Password Copies Lock Multiple Page & Scaling Lock User Authentication User Authentication Settings Use PC Login Name Check Print Status Use Calibration Data Get Device Data Automatically Start Color Calibration Improve Print Output Reduce Paper Curl Improve Toner Fixing Skip Blank Page •Use Watermark Available Options / Installed Options (1) Paper Source Setting (2) Auto Detect Serial No. (3) Auto Detect (4) Remove Click Support... in the Printing Preferences dialog box Brother Solutions Center (1) Genuine Supplies Website (2) Brother CreativeCenter (3) Print Settings (4) Check Setting (5) About (6) Printing Preferences Layout tab Print on Both Sides Pages Per Sheet •Orientation •Pages Per Sheet  Paper/Quality tab Choose the Paper Source and Color •Paper Source Automatically Select Advanced options Advanced options Advanced Paper/Quality a Choose the Paper Size and Copy Count (1) Copy Count Printer Features •Normal (600 x 600 dpi) •Fine (2400 dpi class) Job Name Job Name Toner Save •Mono Halftone Screen Lock High Quality Image Printing •Reduce Paper Curl •Improve Toner Fixing Ports tab start All Programs Enable Status Monitor on startup Troubleshooting Monitoring the machine’s status 3 Scanning Available Scanners Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXXLAN f Check the Display scanner dialog box on the Scan or Get Photo panel Scan Scanner Setup PreScan Pre-Scanningto crop a portion you want to scan (two-sided) 1Scanning area Note Settings in the Scanner Setup dialog box Scan (Image Type) Photo Web Black & White Gray (Error Diffusion) True Gray 256 Color 24bit Color Reduce Noise Brightness Contrast Business Card Custom Document Size Enter the Custom Document Size Name, Width and Height for the document Width Height Data Size WIA compliant Choose WIA: Brother MFC-XXXX or WIA: Brother MFC-XXXXLAN Paper source (1) Picture type (2) Adjust the quality of the scanned picture (3) Page size (4) Document Feeder Preview Flatbed Scanning area (4) Page Scanner Utility Scanner Utility User Account Control Allow Source Import from Camera or Scanner New Scanning a document into the PC Profile (1) Source (2) Paper size (3) Color format (4) File type (5) Color format (3) File type (4) Resolution (DPI) (5) Brightness (6) Contrast (7) Page Getting Started Guide All Programs Nuance PaperPort Viewing items ImageView Open with Image View Organizing your items in folders Quick links to other applications New Link Tools Copy Text Item Exporting items into other formats Exporting an image file Save As Save Uninstalling ScanSoft™ PaperPort™ 12SE with OCR 4 ControlCenter4 PC-FAX Model ControlCenter4 Features for Home Mode users Device Settings Support 4Print button 5Open with an Application button 6Send E-mail button  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF (*.tif)  TIFF Multi-Page(*.tif)  Portable Network Graphics (*.png) Start Printing Attaching the scanned data to E-mail e Click Send E-mail 1Send Image File button 2Send Scanned Image button 3Received PC-FAX button Sending an image file from your computer Click Send Scanned Image you must select the Receive option from the control panel menu of your Brother machine View 1Remote Setup button 2Quick Dial button 3Device Settings button 4BRAdmin button Select the Device Settings tab Accessing Quick Dial Address Book a Select the Device Settings tab b Click Quick Dial Click Device Scan Settings Launching the BRAdmin utility ControlCenter Help b Click ControlCenter Help Click Brother Solutions Center PC-Copy ControlCenter4 Features for Advanced Mode users Image 2Image button 4E-mail button Configuration Pre Scan Page Page PC-Fax c Click Send Scanned Image Click Quick Dial Page Page Page Creating a Custom tab a Click Configuration and then select Create custom tab Creating a Custom button a Click Configuration and then select Create custom button 5 Remote Setup Print 6 Brother PC-FAXSoftware Sending setup Sending  Outside line access Include header User interface Simple style Facsimile style Setting up a cover page Cover Page Setup Entering cover page information To From Comment  Form Speed Dial Clear Cover Page On Stop Redial Sending a file as a PC-FAXusing the Simple style user interface To: Cover page On Select Address Book Outlook Express Address Book Brother Address Book Brother Address Book Setting up a member in the Address Book The Brother Address Book Member Setup dialog box appears: Speed Dial setup Add Clearing a Speed Dial button Setting up a group for broadcasting The Brother Address Book Group Setup dialog box appears: Group Name Available Names Group Members Exporting the Address Book Exporting Address Book entries Save as type: vCard (*.vcf) vCard Importing to the Address Book Importing an ASCII text file Open Page Enabling PC-FAXReceiving software on your machine e Press Stop/Exit Running the PC-FAXReceiving software on your PC Save file to File Format .tif .max Setting up your PC Configuring the Network PC-FAXReceiving Settings Network Settings Specify your machine by address IP Address Specify your machine by name Viewing new PC-FAXmessages 7 Firewall settings (For Network users) 3In External Port number for this service: Enter “54925” 4In Internal Port number for this service: Enter “54925” UDP 3In External Port number for this service: Enter “54926” 4In Internal Port number for this service: Enter “54926” Windows Vista® users button, Control Panel, Network and Internet, Windows Firewall and click Change settings Continue Windows Firewall Settings Exceptions Add port 2In Port number: Enter “54925” 2In Port number: Enter “54926” File and Printer Sharing Windows® 7 users Choose UDP and enter “54925” in the Specific local ports:. Click Next Choose UDP and enter “54926” in the Specific local ports:. Click Next Choose Allow the connection and click Next Name: Finish Outbound Rules l Click New Rule Choose UDP and enter “54925” in the Specific remote ports:. Click Next Choose UDP and enter “54926” in the Specific remote ports:. Click Next Page Apple Macintosh Printing and Faxing ControlCenter2 8 Printing and Faxing Choosing page setup options You can set the Paper Size, Orientation and Scale Page Setup Format for Scale Page Cover Page  Print Cover Page Cover Page Type Billing Info Layout Pages per Sheet Layout Direction Border Two-Sided  Secure Print: a Check Secure Print Print Settings Basic tab •Plain Paper •Thin Paper •Thick Paper Fine • Mono You can choose Auto Select, Tray 1, Tray 2 1, MP Tray or Manual Support Advanced tab Page Duplex Printing Automatic Duplex Printing Select Layout Choose Long-edgebinding or Short-edgebinding in Two-Sided Manual duplex Select Paper Handling Even numbered pages Odd numbered pages Even Only For Mac OS X Printer Setup Utility Applications Utilities Delete Cover Page Printer Features Feature Sets: Set • Normal (600 x 600 dpi) Page Color/Mono • Color  Color Mode  Improve Gray Color  Enhance Black Printing  Halftone Screen Lock  High Quality Image Printing Page Feature Sets: General Page Page Secure Print (Mac OS X 10.5.x to 10.6.x) DEVICE SETTINGS Utility Open Print Queue Printer Setup Open Printer Utility Hiding or showing the window Hide Status Monitor Quitting the window Quit Status Monitor Web Based Management (Network Connection Only) Page Send Fax Facsimile Output Input Fax Number Page Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11) Click Address Book Destination Fax Numbers work fax home fax Using Mac OS X 10.5.x to 10.6.x Addresses panel Addresses a Click Addresses Page 9 Scanning Scanning an image into your Macintosh Scanning a whole page Resolution Scan Type Document Size Pre-Scanningan image Scanning Area Settings in the Scanner window Width: Height: Adjusting the Image Brightness Contrast Reduce Noise Using Image Capture Image Capture DEVICES SHARED Mode Scan Size Detect Separate Items Show Details Scan To Scan Mode Kind Rotation Angle Format Scanning directly from the “Print & Fax” section Open Print Queue Scanner Page Page Features System requirements for Presto! PageManager NewSoft Technical Support For USA For Canada Germany France Italy Spain Other countries 10 ControlCenter2 Turning the AutoLoad feature off Uncheck Start ControlCenter on computer startup Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter File Ctrl Software Button Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page(*.tif) Portable Network Graphics (*.png) Image (example: Apple Preview) Show Scanner Interface Long-edge binding Short-edge Application Name File Type Scan to Secure PDF Set PDF Password OCR (word processing application) Show Scanner Interface box E-mail Application File Scan to File File Name Show Folder Show Save As Window Scan to Image Scan to OCR Scan to E-mail Scan to File User-definedbutton General tab Name for Custom Scan Action Settings tab  Settings tab Show Scanner Interface, Brightness and Contrast settings Page  General tab Page Copy1 Copy4 Copy Name for Copy Presets Copies & Pages Remote Setup Quick-Dial Status Monitor Remote Setup Quick-Dial Status Monitor 11 Remote Setup Page Using The Scan key Scanning (For USB cable users) Network Scanning 12 Scanning (For USB cable users) Document Layout Table Scan to USB b Click Administrator Settings admin access d Choose Configure Signed PDF Settings for a configuration (SCAN) Changing the default file size Changing the default resolution and file type Changing the default file name Understanding the Error Messages f Press Black Start or Color Start Page (Windows®) (Macintosh) Device Scan Scan To File 13 Network Scanning Configuring Network Scanning (Windows®) Click the Start button, Settings, Control Panel, then Scanners and Cameras button, Control Panel, Hardware and Sound, then Scanner and Cameras button, All Programs, Brother, MFC-xxxxLAN, Scanner Settings, then Scanners and Cameras Page Network Setting Scan To Button Display Name (Max 15 characters) Pin number Retype Pin number Configuring Network Scanning (Macintosh) Register your computer with the "Scan To" functions at the machine PIN number Retype PIN number Page g Press Black Start or Color Start Scan to E-mail (E-mailServer, For MFC-9460CDNand MFC-9560CDW) Page Page Scan to FTP FTP/Network Scan Profile Administrator Settings FTP/Network Scan Settings Page Configuring the FTP Default Settings B&W Gray User Select PDF PDF/A Signed PDF XPS JPEG Scan to Network Page Configuring the Scan to Network Default Settings Use PIN for authentication PIN Code Scan to Network using Scan to Network Profiles Page How to set a new default for the file size (For Scan to FTP and Network) A Index Visit us on the World Wide Web http://www.brother.com