Brother FAX-1355 a, b, c, d, e, f, g

Chapter 8

46

Setting up Groups for

broadcasting 8

If you regularly want to send the same fax

message to many fax numbers you can set

up a Group. Groups are stored on a

One-Touch key or a Speed-Dial number.

Each group uses up a One-Touch key or a

Speed-Dial location. You can then send the

fax message to all the numbers stored in a

Group just by pressing a One-Touch key or

entering a Speed-Dial number, and then

pressing Start.

Before you can add numbers to a Group, you

need to store them as One-Touch or

Speed-Dial numbers. You can have up to six

small Groups, or you can assign up to 99

numbers to one large Group.

aPress Menu, 2, 3, 3.

3.Setup Groups

bChoose an empty location where you

want to store the Group in one of the

following ways:

Press a One-Touch key.

Press Search/Speed Dial and enter

a two-digit location.

Press OK.

cUse the dial pad to enter a Group

number (1 to 6).

Press OK.

Setup Group:G01

dTo add One-Touch or Speed-Dial

numbers follow the instructions below:

For One-Touch numbers, press the

One-Touch keys one after the other.

For Speed-Dial numbers, press

Search/Speed Dial then the

Speed-Dial number.

The LCD will display your chosen

One-Touch numbers with a l, or

Speed-Dial numbers with a # (for

example l06, #09).

G01:l06 #09

ePress OK when you have finished

adding numbers.

fUse the dial pad to enter a name for the

Group.

Press OK.

gPress Stop/Exit.

Note

You can easily print a list of all your

Quick-Dial numbers. Numbers that are

part of a group will be marked in the

GROUP column. (See How to print a

report on page 58.)

Combining Quick-Dial

numbers 8

You can combine more than one Quick-Dial

number when you dial. This feature may be

useful if you need to dial an access code for

a cheaper rate long distance carrier.

For example, you might have stored ‘555

’ on

Speed-Dial #03 and ‘7000

’ on Speed-Dial #02.

You can use them both to dial ‘555-7000

’

if you press the following keys:

Search/Speed Dial, #03,

Search/Speed Dial, #02, and Start.

Numbers can be added manually by entering

them on the dial pad:

Search/Speed Dial, #03, 7, 0, 0, 1 (on the

dial pad), and Start.

This would dial ‘555-7001 ’. You can also add

a pause by pressing the Redial/Pause key.

Contents

Main If you need to call Customer Service http://www.brother.com/registration/ Approval Information and Compilation and Publication Notice APPROVAL INFORMATION Compilation and Publication Notice Page Table of Contents Section I General 1 General Information 2 2 Loading documents and paper 7 3 General setup 13 Section II Fax 5 Sending a fax 22 6 Receiving a Fax 28 7 Telephone and External devices 34 8 Dialling and storing numbers 43 9 Digital TAD (FAX-1460 and FAX-1560) 47 10 Remote fax options 51 11 Printing Reports 57 12 Polling 59 Section III Copy 13 Making copies 64 Section IV Appendixes A Safety and Legal 70 B Troubleshooting and Routine Maintenance 77 Page Section I Genera l Using the documen tation Symbols and conventions used in the do cu menta tio n Genera l I nform ation Control panel ove r view Page Page Page Loading do cuments Usin g the ADF Recommended environment Document Size s Support e d Load in g docu men ts an d pa per Sca nnin g ar ea Handling and using plain pa per Brother paper Choo sing th e righ t me dia Paper type a nd size for each ope rat ion Paper weight , thicknes s and capacity Loading pape r How t o load pape r a b c f g h i Print able Are a 3 Power Save mo de Putting your machine in Po wer Save mode a Ge neral s etup FAX-1355 and FAX-1360 Mode T imer a b 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK. FAX-1460 and FAX-1560 3 Paper settin gs Paper S ize a b Volume Sett ings Ring Volume Automatic Daylight Savings Time a b LCD display LCD Contrast a b Security featur es 4 TX Lock (FAX-1355 and FAX-136 0) Setting and changing the TX Lo ck pa sswo rd f Memory Security (FAX-1460 and FAX-15 60) 4 Setting and changing the Memor y Secu rity pa ssword Set ti ng a pass wor d fo r th e fir st tim e b c f Changing your Memory Security password b c d e Turning Memory Security on/o ff b c d Turning Memor y Security of f b Page Section II Fax S endi ng a fa x Entering Fa x mode Faxi ng fr om t he ADF b c Ca nc elli ng a fa x in pr og ress Additional sending operations Ch an gi ng F ax Res ol ut i on To change the fax resolution for the next f ax c To change t he default fax re solut ion b c Du al acces s 5 b c Sending in real time for the next fax only c d e b c Checking and cancelling wait ing jo bs f a b a b c e Ou t of Me mor y mess a ge Rece ive mode s Receivin g a Fax Manual To select or change your Receive Mode a b Fax Only 12/10 11:53 Fax12/10 11:53 Fax Fax/Tel Manual Using rece ive modes Fax o nl y Fax/ T el Manu al TAD (TAD:Msg Mgr) (FA X-1 46 0 a nd F AX -1 560) Recei ve mode setti ngs Ring De lay a b c F/T Ring Time (Fa x/T el m ode on ly) Additional receiving operations Printing a reduced incoming fa x b c Re cei ving fax es into mem o ry b c Receiving a fax at the end of a co nver sa tion c a b Telepho ne a nd Ex t e rnal d evices Voice O perati ons Making a telephone call (N ot for FA X-13 55) c a a b Fax/ Tel mode Fax/Tel mode in Power Save con dition Tel ephone se rvice s Caller ID (For U.K. an d Ireland only) Sett ing th e Cal ler ID to ON Viewing Ca ller I D List b b d Sett ing th e Ph one Line Type a b PBX and TRANSFER BT Ca ll Sign (F or U.K. o nly) To enable the machine to work with BT Call Sign (With your external phone only) a Connecting an external TAD (telephone answering device) Conne ctions a b c Recording an outgoing message (OGM) on an exte rn al TA D a b Mul ti- line c on nect io ns (P BX) External and extension phon es Connecting an external or e xtens io n t el ep hone Operation from extension te leph ones If you answer a call and no one is on the line: Using extension telephones (For U.K. on ly) Using a cordless external telephone (N ot for FA X-15 60) Usin g re mote c odes Fa x rece ive co de Telephone a nswer code a c d 8 How to Dial Dial ling and stor ing nu mb ers Search Fax R edial Storing num bers Stori n g a paus e 8 Storing One-Touch Dial num bers a b c St ori ng S peed -Dia l numb ers a b c Changing One-Touch and Sp eed- Dial nu mbe rs a b Setting up Groups for br oadc as ting a b c d e Digital TAD (FAX-1460 an d F AX-1560 ) Listening to your OGM b c b Managing your messa ges Mess ag e Indic ator Pla ying vo ice mes sages a 9 b c Er asin g i nc omin g m ess ages To e ras e voi ce me ssag es in div id ua ll y a b To erase all of y our messages a b Additional TAD opera tions Setting maximum time for inco min g me ssag es a b Set ting toll saver Remote fax op tions Fax Forwarding b c d Changing Remote Fax Options Turning off Remote Fax Opt ions b Remote Retrieval Setting a Remote Access Code a b c d e Page Remote fax comman ds Page Pri nting R epo rts 11 Fax reports Transmission Verification Report a b Reports How t o pr int a r eport a b Polli ng Polling rece ive Setup for delayed polling rece ive b c d e Sequ en tial p ollin g b c e 12 Polled trans mit Se tup fo r po lle d tra nsm it h g c Page Page How to c opy Ente ring C opy mo de Ma ki ng a sin g le co py Maki ng mu ltip le co p ies M aki n g co pi es 13 Copy options Changing copy speed and qu alit y c e a b Enlarging or reducing the im age c opie d c d Page Page Section IV Appendix es A Choosing a location Sa fety and Le gal To use the ma chine sa fely Page Page Imp orta n t s afety in st ruct ion s IMP OR TAN T - F or yo ur sa fety Important - Wiring information ( for UK onl y) Warning - This m achine must be eart hed EU D ire ct ive 20 02/ 96/ EC an d E N50 419 Tr adema rks European Union Only B Troubleshoo ting I f you ar e havin g di fficulty with you r m achin e Troubleshooting and Routine Main tena nce Printing Copies and Received Faxes Printing Received Faxes Phone Line or Connections Receiving Faxes Printing Copies and Received Faxes (Continued) Troubleshooting and Routine Maintenance Sending Faxes Handling Incoming Calls Menu Setting Difficulty Error messages Copying Difficulty Page Transferring your faxes or Fa x Jour n al re po r t Page Page c d e f g Routine ma inte nanc e Repla cing the ink car tridg e a b c d e f g Cleaning the outside of the mach ine a b c d e a Cleaning the machine printer plat en a Cleaning the paper pick-up rolle r f a b c d e b Ch eckin g the pr int q u ality c e f h Ch ec king th e p rint a lig nm ent g b c Machine Information Ch ecki ng th e ser ia l num ber a b Packing and shipping the mach ine d e i f g C Menu and Fea ture s On-screen programming Menu t ab l e a b c Me nu k eys b c d e Menu Ta ble Page Page Page Page Page Entering Tex t Put t ing s pac es Making corre ctions Repeating lette rs Sp ec ial char ac ters and sy mbo ls D Gen eral Specifications Page Print media Fax Digita l TAD (FAX -1460 and FAX-156 0) Digital Cordle ss Handse t (FAX-1560) Cordle ss hands et (BCL-D2 0) Ba tte ry Copy Consumable item s E Glos sary Page Page Index F A B C D G H I J L P Q R S T V