Brother MFC-5440CN

INTRODUCTION 1 - 15

How to load paper, envelopes and pos t cards

To load paper or other med ia

Pull the paper tray compl etely out of the MFC and remove the

output paper tray.

Press and slide the paper side guide to fit the paper width.

Pull out the paper support and unfold the paper support flap.

For Tray#2, see To load paper in the paper tray#2

(MFC-5840CN only) on page 1-17 .

Use the paper support flap for Letter, Legal and A4.

Paper Side Guide

Paper Support

Paper Support Flap

Contents

Main If you need to call Customer Service APPROVAL INFORMATION Compilation and Publication Notice Page Safety precautions To use the MFC safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING Most of the illustrations in this Users Guide show the MFC-5440CN. Page Choosing a location Quick Reference Guide Table of Contents Page Page Page Page A B G S Page Using this Guide Finding information Symbols used in this Guide Introduction Page 1 2 3 Dial Pad 4 5 8 9 < A B Turning the MFC to Power Save condi tion Power Save Setting Fax Receive:Off. (See Turning the MFC to Power Save condition on page 1-5.) Press Menu/Set, 1, 6. Press or to select Off (or On). Load documents Using the automatic docum ent feeder (ADF) Recommended environment Page Using the scanner glass About paper Recommended Paper Handling and using special paper 1 - 12 INTRODUCTION Paper Type Paper Size Usage Paper type and size for each operation * Tray#2 is also available. (MFC-5840CN only) INTRODUCTION 1 - 13 Paper weight, thickness and capacity paper tray. Paper capacity of the ou tput paper tray Paper Type Weight Thickness No. of sheets Output Paper Tray Printable area Page Page Page Page Page To load envelopes Page About fax machines Custom features Do you have BTs Call Minder on the phone line? Why should there be problems? How can you avoid possible problems? Fax tones and handshake Colour Start Page Initial Setup Setting the Date and Time Setting Tone or Pulse dialling mode (Except for the Nordic Co untries) Getting started Setting the Station ID Setting the Phone Line Type General Setup Setting the Mode Timer Setting the Paper Type Setting the Paper Size Setting the Ring Volume Setting the Beeper Volume Setting the Speaker Volume Turning on Automatic Daylight Savings Time Setting the LCD Contrast Setting the Tray Use for Copy mode (MFC-5840CN only) Setting the Tray Use for Fax mode (MFC-5840CN only) Setup Send Speed-Dialling Search Fax Redial How to Fax (B&W and Colour) Colour fax transmission Faxing from the ADF Faxing from the scanner gl ass Page Basic sending operations Sending faxes using multiple se ttings Contrast Fax Resolution Dual Access (Not available f or colour faxes) Real Time Transmission Checking job status Cancelling a fax in progress Cancelling a scheduled job Advanced sending operations Overseas Mode Delayed Fax (Not available f or colour faxes) Delayed Batch Transmission (Not available for colour faxes) Setup for Polled Transmit (Standard) (Not available for colour faxes) Setup for Polled Trans mit with Secure Code (Not available for colour f axes) TX Lock Page Faxing letter size document s from the scanner glass 4 - 1 SETUP RECEIVE Basic receiving operations Choosing the Receive Mode Setup Receive Setting the Ring Delay Setting the F/T Ring Time (Fax/Tel mode only) Fax Detect Printing a reduced incoming fax (Auto Reduction) Printing a fax from the me mory Reception into memory (Not available for colour fax reception) Polling Page Page Storing numbers for easy dialling Storing Speed-Dial numbers Quick-Dial numbers and dialling options Changing Speed-Dial numbers Stop/Exit Setting up Groups for Broadcasting Page Dialling options Access codes and credit card numbers Redial/Pause Search/Speed Dial, #02, and Mono Start or Colour Start, you Search/Speed Dial, #03 and then press 7001 using the dialling Page Setting up Fax Forwarding Remote Fax Options (Not available for colour faxes) Setting Fax Storage Setting PC Fax Receive Turning off Remote Fax Options Setting your Remote Access Code Remote Retrieval Remote commands Page Fax settings and activity Customizing the Transmission Verification Report Printing reports Setting the Journal Period Printing reports How to print a report Using the MFC as a copier Enter Copy mode Making copies Page Using the temporary Copy keys Increasing copy speed or quality Quality Enlarging or reducing the image copied Page Using the Tray Select key (MFC-5840CN only) Changing the temporary copy setti ngs Use the Options key to quickly set the following copy settings temporarily for the n ext copy. Setting paper type (MFC-5840CN only) Setting paper size Page Page Page Page Page Changing the default copy settings Increasing copy speed or qu ality Adjusting brightness Adjusting contrast Adjusting colour saturation Legal limitations Introduction Walk-Up PhotoCapture Center (MFC-5840CN only) PhotoCapture Center requirements Getting started PhotoCapture Page Printing the Index (Thumbnails) Printing images Page DPOF printing Changing the default se ttings Increasing print speed or quality Setting the paper & size Page Page Page Understanding the Error Messages Page Important information For your safety IT power system (For Norway only) LAN connection International E Page Page Trademarks 11 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE Troubleshooting Error messages Troubleshooting and routine maintenance TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 2 11 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 4 Page Page Page Page 11 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE If you are having difficulty with your MFC TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 10 11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 12 11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE Compatibility How to improve print quality Cleaning the print head Checking the print quality Page Checking the printing alignment Checking the ink volume Packing and shipping the MFC Page Page Routine maintenance Cleaning the scanner Cleaning the MFC printer platen Replacing the ink cartridges Page Page Page A Telephone services BT Call Sign (For U.K. Only) To enable the MFC to work with BT Call Sign (Only with your external phone) Appendix A Advanced receiving operations Operation from extension telephones Fax/Tel mode Fax/Tel mode in the power save c ondition Using a cordless external handset Changing the remote codes Page Connecting an external teleph one answering device (TAD) Sequence Page Page Using extension telephones (For U.K. only) A - 9 APPENDIX A Multi-line connections (PBX) If you are installing the MFC to work with a PBX Custom features on your phone line B On-screen programming Menu table Memory storage Appendix B Navigation keys .... B - 3 APPENDIX B to exit Select & Set Select & Set to accept APPENDIX B B - 4 B - 5 APPENDIX B APPENDIX B B - 6 B - 7 APPENDIX B APPENDIX B B - 8 B - 9 APPENDIX B *1 See the complete Software Users Guide on the CD-ROM. APPENDIX B B - 10 B - 11 APPENDIX B Entering Text Inserting spaces Making corrections Stop/Exit Repeating letters Page G Glossary Page Mono Start or Colour Start to begin transmission. Page Page S Product description General Specifications Page Print media Copy PhotoCapture Center (MFC-5840CN only) Fax Scanner Printer Interfaces S - 9 SPECIFICATIONS Computer requirements Consumable items Network (LAN) Optional External Wireless Print/Scan Server (NC-2200w) Index A B C D E F G H I J L M Q R S T V REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Access card CCESS ETRIEVAL EMOTE O R - 2 Remote Commands Press . .