Brother MFC-8120 manual

USER’S GUIDE

®

MFC-

8220

Contents

Main If you need to call Customer Service www.registermybrother.com Brother numbers Register your product Frequently asked questions (FAQs) For Customer Service Brother fax back system (U SA only) Ordering accessories and supplies http://www.brothermall.com Notice - Disclaimer of Warranties (USA and Canada) Compilation and Publication Notice iv Brother One-Year Limited Warranty and Rep lacement Service (USA only) MFC LIMITED WARRANTY (USA) v Brother One-Year Limited Warranty and Replacement Service (USA only) MFC LIMITED WARRANTY (USA) vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) LIMITED WARRANTY (CANADA) Safety precautions To use the MFC safely Save these instructions for later reference. WARNING Page Choosing a location NO ! NO ! NO ! Quick Reference Guide Page Table of Contents Page Page Page Page Page Page Using this Guide Finding information Symbols used in this Guide Introduction Page MFC part names and operations Front view Back view Control panel overview 1 Print keys: 2 Liquid Crystal Display (LCD) 3 Mode keys: 4 Navigation keys: or 5 Fax and telephone keys: 6 Start 7 Stop/Exit 8 Back light color shows the M FC status The LCD back light will change color depending on the MFC status. When the power switch is off or the MFC is in Sleep mode, the LCD back light is off. About fax machines Custom features Do you have Voice Mail on the phone line? Why should there be problems? How can you avoid possible problems? Fax tones and handshake ECM (Error Correction Mode) Connecting the MFC Connecting an external telephone Connecting an external telephone answering device (TAD) Sequence Page Recording outgoing message (OGM) on an external TAD Special line consideration s Roll-over phone lines Two-line phone system Converting telephon e wall outlets Installing MFC, external two-line TAD and two-line telephone Multi-line connections (PBX) If you are installing the MFC to work with a PBX Custom features on your phone line About paper Paper specifications for each paper tray Loading paper and original documents Recommended paper Choosing acceptable paper Page Page To load paper or other media in the manual feed tray Using the automatic docum ent feeder (ADF) Page User-friendly programming Menu table Memory Storage On-screen programming Navigation keys Page ON-SCREEN PROGRAMMING 3 - 4 3 - 5 ON-SCREEN PROGRAMMING ON-SCREEN PROGRAMMING 3 - 6 3 - 7 ON-SCREEN PROGRAMMING ON-SCREEN PROGRAMMING 3 - 8 3 - 9 ON-SCREEN PROGRAMMING ON-SCREEN PROGRAMMING 3 - 10 3 - 11 ON-SCREEN PROGRAMMING The default settings are sho wn in Bold with . *1 See the Software Users Guide on the CD-ROM. ON-SCREEN PROGRAMMING 3 - 12 If you installed optional LAN board (NC-9100h), the L CD shows the following LAN menu. 3 - 13 ON-SCREEN PROGRAMMING ON-SCREEN PROGRAMMING 3 - 14 With the optional paper t ray #2 3 - 15 ON-SCREEN PROGRAMMING Initial Setup Setting the Date and Time Getting started Setting the Station ID Page Setting Tone and Pulse dialing mode (Canada only) General Setup Setting the Mode Timer Setting the Paper Ty pe Setting the Paper Size Setting the Ring Volume Setting the Beeper Volume Setting the Speaker Volume Setting the Handset Volume Choosing the Handset V olume (For Volume Amplify) Setting Volume Amplify Turning on Automatic Daylight Savings Time Toner Save Sleep Time Setting the LCD Contrast Setting the Tray Use for Copy mode Setting the Tray Use for Fax mode 5 - 1 SETUP RECEIVE Basic receiving operations Choosing the Receive Mode Setup Receive Setting the Ring Delay Setting the F/T Ring Time (Fax/Tel mode only) Easy Receive Printing a reduced incoming fax (Auto Reduction) Printing a fax from the me mory Page Advanced receiving operations Operation from extension telephones For Fax/Tel mode only Changing the remote c odes Polling Telephone services Distinctive Ring What does your telephone companys Distinctive Ring do? What does Brothers Distinctive Ring do? Do you have Voice Mail? Before you choose the ring pattern to register Registering the Distinctive Ring pattern Very important! Caller ID Viewing Caller ID List Clearing a Caller ID stored in the memo ry Printing Caller ID List Call Waiting Setup Send One-Touch dialing Speed-Dialing Search How to fax Out of Memory message Sending a fax at the end of a conversation Basic sending operations Sending faxes using multiple se ttings Contrast Fax Resolution Manual and automatic fax Redial Dual Access Real Time Transmission Checking job status Canceling a fax in progress Canceling a scheduled job Advanced sending operations Composing the electronic Cover Page Page Page Using a printed cover page Broadcasting Overseas Mode Delayed Fax Delayed Batch Transmission Setting up Polled Transmission Memory Security 2, 5) before you turn Memory Security On, then Fax Forwarding or Setting up the password Page Storing numbers for easy dialing Storing One-Touch D ial numbers Auto Dial numbers and dialing options Page Storing Speed-Dial numbers Changing One-Touch and Speed-Dial numbers Clear/Back Setting up Groups for Broadcasting Dialing operations Access codes and credit card numbers Pause Tone or Pulse (Canada only) Telephone (voice) operations Making a telephone call Hold Programming a Fax Fo rwarding number Remote Fax Options Programming your pager number Setting Fax Storage Setting your Remote Access Code Remote Retrieval Using your Remote Access Code Remote commands Page Page Fax settings and activity Customizing the Transmissi on Verification Report Printing reports Setting the Fax Activity Report Interval Printing reports How to print a report Using the MFC as a copier Enter Copy mode Making copies Page Out of Memory message Using the Copy keys (Temporary settings) Enlarge/Reduce, Contrast, Quality, and Options. These Enlarge/Reduce Page Quality (type of original documen t) Page Options N in 1 copy (Page Layout) Page Page Changing the default copy settings Quality Contrast Important information Page Federal Communications Commission (FCC) Declaration of Conf ormity (USA only) Important Important about the interface cable Industry Canada Compliance Statement (Canada only) For your safety Disconnect device LAN connection International ENERGY STAR Compliance State ment Laser safety FDA regulations Important safety instructions Page Trademarks Shipment of the MFC 12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE Troubleshooting Error messages Troubleshooting and routine maintenance TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2 12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Page Paper jams Page Page Page Page Page 12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE If you are having difficulty with your MFC TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12 12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14 12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Improving the print quality This section provides information on the following topics: TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 16 12 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE Compatibility Packing and shipping the MFC Page Page Routine maintenance Cleaning the printer Page Replacing the toner cartridge How to replace the toner cartridge Page Page Page Replacing the drum unit Page Page Checking the drum life Page Counter Memory board Optional accessories Installing the optional memory b oard Page Network (LAN) board Before starting installation Step 1: Hardware installation Page Page LED Test switch Paper Tray #2 G Glossary Page Hook/Hold Page Page Page S Product description General Specifications Print media Copy General (continued) Fax Scanner Printer Interfaces SPECIFICATIONS S - 6 Computer requirements Macintosh. Consumable items Network (LAN) board (NC-9100h) I Index A B C D E F G H I J L M O P Q S T V W REMOTE RETRIEVAL ACCESS CARD R - 1 R CCESS ETRIEVAL EMOTE O R - 2 REMOTE RETRIEVAL ACCESS CARD Remote Commands , . , Page Visit us on the World Wide Web http://www.brother.com