HTC AM171 View appointments, Send appointments, To set the reminder time for new appointments

Programs on your Device  125

5.When finished, tap OK to return to the calendar.

Notes • All-day events do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar.

•To remove an appointment, tap Menu > Delete Appointment.

Tip To have the time entered automatically in Day view, tap and drag to select a time slot for the new appointment, and tap Menu > New Appointment.

To set the reminder time for new appointments

By default, Calendar has been set to display a reminder alert when you have new upcoming appointments. You can change the reminder time.

1.Open the Calendar screen.

2.Tap Menu > Tools > Options > Appointments tab.

3.Make sure the Set reminders for new items check box is selected.

4.Set the time when you want the reminder to alert you.

5.Tap OK to return to the Calendar screen.

View appointments

By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views.

The highlighted hours here indicate the time of your appointments.

Tap to view appointment details.

Tap to switch views.

Agenda view

The red box and arrows indicate that there are conflicting appointments.

•To see detailed appointment information in any view, tap the appointment.

•To view appointments by category, tap Menu > Filter, then select the desired category.

•To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options > General tab. Tap the Start in box, then choose the calendar view.

•When in Month view, you will see the following indicators:

Morning appointment	Afternoon or evening appointment
All-day event	Both morning and afternoon/evening appointments

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1.Open the Calendar screen.

2.Schedule a new appointment, or open an existing one and tap Menu > Edit.

3.Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see “Managing Meeting Requests” in Chapter 7.