Download messages | HTC EMC220 manual

Exchanging Messages and Using Outlook 95

Download messages

The manner in which you download messages depends on the type of account you have:

•To send and receive e-mail for an Outlook E-mail account, begin synchronization using ActiveSync. For more information, see “Set up Outlook e-mail” in this chapter.

•To send and receive e-mail messages for an e-mail account that you have with an Internet Service Provider (ISP) or that you access using a VPN server connection (typically a work account), download messages through a remote e-mail server. For more information, see "To download messages from the server" below.

•Text messages are automatically received when your phone is turned on. When your phone is turned oﬀ, messages are held by your service provider until you turn on your phone again.

To download messages from the server

To send and receive e-mail messages for an e-mail account that you have with an Internet Service Provider (ISP) or that you access using a VPN server connection (typically a work account), you first need to connect to the Internet or your corporate network, depending on the account.

1.On the Home screen, click Start > Messaging

2.Select the e-mail account.

3.Click Menu > Send/Receive. The messages on your phone and e-mail server are synchronized as follows: new messages are downloaded to the phone Inbox folder, messages in the phone Outbox folder

are sent, and messages that have been deleted from the server are removed from the phone Inbox folder.

Tip If you want to download the entire message, select the message and click Menu > Download Message. The remainder of the message will be downloaded the next time you send and receive e-mail.

Individually sign and encrypt a message

Encrypting an Outlook e-mail message protects the privacy of the message by converting it from plain, readable text into cipher (scrambled) text. Only the recipient who has the authorization key can decipher the message.

Image 95

HTC EMC220 user manual Download messages, Individually sign and encrypt a message, To download messages from the server

Contents

Smart Phone Copyright Information Please Read Before Proceeding Electrical Safety Important Health Information and Safety Precautions Prevention of Hearing Loss Safety in AIR Crafts Safety Precautions for RF Exposure Never use the product in a wet location Heed service markingsDamage requiring service Avoid wet areas Avoid pushing objects into product Mounting AccessoriesAdjust the volume Cleaning Contents Getting Connected Up E-mail SecurityManaging your Phone Experiencing Multimedia Exchanging Messages and Using Outlook Index 165 Using Other Applications 147Appendix 155 Chapter Getting to Know Your Phone and Its Accessories Function LED IndicatorsSpeaker Display Screen Left Soft KEY Qwerty Keyboard Microphone Back END Right Soft KEY 19 20 21 Quick List, which allows you to change profiles, open Comm Press and quickly release the Power button to displayManager, and enable/disable key lock and enable/disable Press to turn on more than 1 second and off the phone. Or Bottom LED Status LED indicator lightsTop LED Status AC adaptor Recharge the phone battery USB cable AccessoriesFollowing accessories are provided with the phone Accessory Function Insert SIM card Open the cover and remove the batteryInserting the SIM Card Insert the SIM card To install the Micro SD card Replace the batteryPress the bottom part of the battery into place Getting Started Icon Description Icon Program Description Explorer SettingsGames Internet Voice Speed To see the available programs in the Start menu Press the corresponding To access the Quick List Battery Information To manage a low battery To check the battery powerOn the Home screen, click Start Settings Power Management To optimize the power performance Getting Started Using Phone Features Set ring tones Using the PhonePhone screen Enter your PIN Phone Screen Make a call from the Home screen To customize calls Make a call from ContactsMake a call from Call History To specify the number to dial Contacts Make a call from Speed DialMake a call from SIM Manager Delete List To answer another call To answer or ignore an incoming callTo end a call Press END To turn on and oﬀ the Speakerphone To switch between callsTo set up a conference call Click Menu Conference Click Menu Edit Make an emergency callMake an international call Insert a pause in a dialing sequence Click Menu Insert Wait Insert a longer pause in a dialing sequence Using Phone Features Synchronizing Information and Setting Up E-mail Security About ActiveSync To install and set up ActiveSync on the computer Synchronizing Information and Setting Up E-mail Security Synchronizing Information and Setting Up E-mail Security To manually start and stop synchronization Location New state Synchronize Outlook information with the computerTo change which information is synchronized Synchronize Outlook information with Exchange Server Next To synchronize directly with Exchange ServerDo one of the following ActiveSync on your phone, click Menu Schedule Using Comm Manager Click Start Comm ManagerUsing ActiveSync Schedule synchronization with Exchange Server Select a longer interval in the Oﬀ-peak times box To synchronize with a PC via BluetoothTo schedule synchronization at regular time intervals Click Sync When ﬁnished, click Menu Disconnect Bluetooth Click Set up Sync Change Media synchronization settingsTo set up a sync relationship with a storage card Click Menu Options Digitally sign and encrypt all messages Synchronizing Information and Setting Up E-mail Security Managing your Phone Set date, time, language, and other regional options Set up the Home screenPersonalizing your Phone To edit a proﬁle Choose how to be notified about events or actionsTo set the date and time To change the current proﬁle To copy a sound to your phone To set an alarmTo specify the sound for an event To set sound for the keyboard Set personal information Set performance and maintenance optionsOn the Home screen, click Start Settings Owner Information To change accessibility settings To ﬁnd the operating system version number To change power management settingsAdjust the following To turn on and oﬀ error reporting To add programs To start Task Manager Use Task ManagerTo remove a program To see how much memory is available Option Allows you to To copy a ﬁle using ActiveSync To start File Explorer Use File Explorer Click Menu Send File Explorer menu contains the following optionsTo send a ﬁle as an e-mail attachment File Explorer, select a ﬁle To lock the keyboard To enable the SIM personal Identiﬁcation number PINTo disable the SIM PIN To change the SIM PIN To unlock the keyboard To enable the phone lockTo disable the phone lock Restarting your Phone Click Start Expert Clear Storage Resetting your PhoneTo reset your phone Getting Connected Set up a Gprs connection Connecting to the Internet Click Menu Add Description, enter a name for the connection Set up a Dial-up connectionTo set up a Gprs connection On the Home screen, click Start Settings Connections Gprs Connects to, select Work To set up a dial-up connection for browsing the InternetTo set up a dial-up connection to your corporate network Explorer Click Menu Advanced Click Menu Work URL Exceptions Advanced optionsAdd a URL exception Click Menu Advanced To change Web page display options To open Internet ExplorerTo go to a link To go to a Web To move a favorite to a folder To view a page in full-screen modeTo add a Web page to the Favorites list To view a favorite To end the Internet connection Set up the phone as a modemTo set up the phone as a USB modem To send a link via e-mail To open Comm Manager To set up the phone as a Bluetooth modem Bluetooth modes To make your phone visible Bluetooth partnershipsTo turn on or oﬀ Bluetooth on your phone Bluetooth Passcode must be between 1 and 16 characters To create a Bluetooth partnershipBluetooth Click Menu Devices To accept a Bluetooth partnership Click Menu Delete Connect a Bluetooth hands-free or stereo headsetTo change the display name of a Bluetooth device To delete a Bluetooth partnership To connect a Bluetooth hands-free or stereo headset To beam information from your phone to a computer Beam information using Bluetooth Click Menu Beam type of item On the computer, click Finish to exit the wizard Use the phone as a Bluetooth modem To connect to an existing Wi-Fi network Enter the Network name and Network type and click Next Click Done on the Wi-Fi screenTo create a new Wi-Fi connection Select an Authentication Type To increase security on the Wi-Fi network Exchanging Messages and Using Outlook Click Start ActiveSync Using E-mail and Text MessagesSet up Outlook E-mail Set up a POP3/IMAP4 e-mail account Setting Description To reply to or forward a message Send and receive messagesTo compose and send an e-mail or text message On the Home screen, click Start Messaging To download attachments To exclude your e-mail address when replying to allTo add an attachment to an e-mail message Voice Note To download messages from the server Download messagesIndividually sign and encrypt a message Click Menu Check Certiﬁcate To digitally sign and encrypt a new messageMessage list, select Outlook E-mail Click New View Certiﬁcate Manage folders To access MMS Click Start Messaging MMS, then click Menu Folders Edit MMS settingsTo access MMS message folders To conﬁgure MMS settings Exchanging Messages and Using Outlook To start composing an MMS message Create and send MMS messages Message To create an MMS message from a templateTo insert a photo or video clip into an MMS message To add an audio clip to an MMS message To add predeﬁned text to an MMS messageTo add emoticons or Favorites URLs to an MMS message Add emoticons or Favorites URLs to your messages To view an MMS message View, reply, and block MMS messagesTo set options for an MMS message To receive MMS messages To block a phone number from sending you MMS messages To reply to an MMS message To send an instant message To start MSN MessengerTo sign in or out To add or delete contacts To make an appointment recurring To change your own Messenger statusTo change your display name To schedule an appointment To create a new contact on your phone To send a calendar appointmentSend To call a contact from the contact list To create a new contact on your SIM cardEnter information for the new contact then click Done To view and edit a contact information To ﬁnd a contact online To send a text message to a contactTo ﬁnd a contact A new message, in the To box, click Menu Add Recipient Click Start Contacts Menu View By NameDo either of the following Contacts, click Menu Find Online Click a category to ﬁlter To ﬁlter the contact listClick Menu Filter To send a contact’s details To assign a ring tone to a contactTo assign a picture to a contact Click Menu Edit Click Picture To mark a task as completed To create a taskTo delete a task To locate a task To listen to a voice note To create a voice noteTo delete a voice note Click Yes Exchanging Messages and Using Outlook Experiencing Multimedia Capture modes Using Camera and Video Recorder Capture type Format Capture modeAvailable capture modes are as follows Camera Photo screen Camera mode icons and indicatorsCapture mode. Indicates the current capture mode Camera Picture Theme screen Camera Video screenProgress Icon Function Review screen Use Still Image capture modes Use Video capture modeUse MMS Video capture mode Use zooming Use the Camera Menu Capture mode Resolution Zoom range Cool to apply to your photos or video clips Advanced settings of the Camera Menu About. Displays information about the Camera program To view pictures To copy a picture or video clip to your phone To start the camera from Pictures & Videos To play GIF animation ﬁlesTo play videos To view slide shows To send pictures and video clips via e-mail To set a picture as the Home screen backgroundSelect the display area and click Next Click Menu Save to Contact To beam picturesClick Menu Beam To assign pictures to contacts To open Windows Media Player, click Start Windows Media About the screens and menus About the controls Now Playing screen menu Playback screen menuMenu Library screen menu Copy files to your phone To synchronize content to your phone automaticallyAbout licenses and protected files List To synchronize and copy content manually to your phone To play media on your phone Play media Click Menu Options Skins Change Player appearanceTo play media on a network Click Menu Open URL To install MIDlets from a PC TroubleshootingTo install MIDlets from the Internet Click Yes to install Click Done to conﬁrm the installation To install MIDlets from a local folderClick Menu Install To view the MIDlets currently running To customize the display settingsManage MIDlets To run MIDlets on your phone To select a network type To uninstall a MIDletTo change the display name of a MIDlet To check storage space Security Option Description To conﬁgure MIDlet securityClick Menu Manage Security System Network out There is no network connection available Error messagesError Message Description Experiencing Multimedia Using Voice Speed Dial Using Other Applications To change the view Using ClearVue SuiteClearVue Presentation To open a presentation ﬁle To view your presentation To change the zoom ratio of the view modeTo set up your presentation show To set up a custom show ClearVue Document ClearVue Worksheet Dial Using Speed DialCancel To create a speed dial entry for a contact To delete a speed dial entry To make a call or launch a program using Speed DialClick Menu Add Speed Dial To retrieve a voice mail message To create a voice tag for a program Click Menu Add Voice Tag To edit, delete, and play voice tags To make a call or launch a program using the voice tagClick Start Voice Speed Dial Appendix European Union Notice Regulatory NoticesRegulatory Agency Identifications This equipment may be operated 918mW/g @10g Safety precautions for RF exposureSAR Information Other tips and cautions PacemakersHearing Aids Other Medical Devices RoHS Compliance Weee Notice PC Requirement to Run ActiveSync Camera module System informationDisplay GSM/GPRS/EDGE Quad-band module Controls and lights ConnectionAudio Physical Expansion slot Power supply Index Index Gprs Owner information 5 Joggr 1 Index Sounds 5 7 Speakerphone 3 7 Speed Dial 25 3 5 15 Index