Inter-Tel 8662 Voice Mail Options

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Axxess® Model 8662 Phone User Guide – Axxess IP Mode

Voice Mail Options

Your voice mailbox contains personal options to allow you to customize voice mail

functions. However, before you change your voice mail options, you must first initial-

ize your mailbox (see page11).

Changing Your Mailbox Password

Your password prevents unauthorized access to your mailbox.

To change your password:

1. Access your mailbox as described on page 29.

2. Press to select the Personal Options Menu.

3. Press .

4. If you want to have a password, enter a new password, using up to 12 digits.

If you do not want to use a password, skip this step.

5. Press . Voice mail plays back your password if you entered one.

6. Press to accept the password as entered or press to erase and re-enter your

password.

7. Hang up.

Changing the Voice Mail Message Envelope

When you receive a voice mail message, voice mail plays the message in an

“envelope” that can include the time and date the message was left, the source of the

message, and/or the message length. By default, the envelope contains all of this

information, but you can change your envelope, as described below.

To change your message envelope:

1. Access your mailbox as described on page 29.

2. Press to select the Personal Options Menu.

3. Press to select the Message Envelope Options Menu. You can then do any of

the following:

• Press to enable or disable the time/date option.

• Press to enable or disable the message source option.

• Press to enable or disable the message length option.

• Press to enable all options and return to the Personal Options Menu.

• Press to disable the entire envelope and return to the Personal Options

Menu.

• Press or to return to the Personal Options Menu.

4. Hang up.

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Contents

Main Page 1 MODEL 8000 SERIES PHONES QUICK REFERENCE GUIDE TO FREQUENTLY USED FEATURES PLACING AN INTERCOM CALL ANSWERING AN INTERCOM CALL PLACING AN OUTSIDE CALL MAKING AN EMERGENCY CALL 2 ANSWERING AN OUTSIDE CALL REDIALING AN OUTSIDE NUMBER PLACING A CALL ON HOLD RESPONDING TO A WAITING CALL 3 TRANSFERRING A CALL TO AN OUTSIDE NUMBER FORWARDING CALLS CANCELING CALL FORWARD PLACING CONFERENCE CALLS 4 LISTENING TO VOICE MAIL MESSAGES SENDING VOICE MAIL MESSAGES VOICE MAIL OPTIONS FEATURE CODES* PHONE SYSTEM AND V USING VOICE MAIL REMOTE FEATURE ACCESS i FINDING YOUR WAY GETTING STARTED MOVING ON LEARNING MORE Table of Contents CONTENTS PAGE ii CONTENTS PAGE Finding Your Way W ABOUT THIS GUIDE ABOUT YOUR PHONE Feature Button Functions Liquid Crystal Display and Menu Buttons Message Indicator Lamp Power Requirements A BOUT VOICE M S OFTWARE C WHAT YOU SEE AND HEAR Getting Started ADJUSTING YOUR PHONES VIEWING ANGLE ADJUSTING YOUR PHONES LCD CONTRAST 11 SETTING UP VOICE MAIL Initializing Your Mailbox Recording Your Personal Greetings Recording Your Voice Mail Directory Name 14 MAKING AND RECEIVING CALLS Intercom Calls Placing Intercom Calls 15 16 Receiving Intercom Calls 17 Outside Calls Placing Outside Calls 18 Receiving Outside Calls Emergency Calls Call Waiting PLACING CALLS ON HOLD 20 PLACING CONFERENCE CALLS TRANSFERRING CALLS To Another Extension To Voice Mail To an Outside Number USING REVERSE TRANSFER FORWARDING CALLS Manual Call Forwarding Automatic System Forwarding Redirect Calls REDIALING A NUMBER DISPLAYING INFORMATION ON YOUR PHONE Date, Time, Name, and Extension Number Outside Partys Name/Number USING A HEADSET 27 USING THE SPEAKER AND MICROPHONE Mute Button Group Listen Using the Speaker 28 USING THE MESSAGE BUTTON Leaving Messages Retrieving Messages ( ACCESSING YOUR MAILBOX 30 USING VOICE MAIL MESSAGES Listening to Messages Page Undeleting Messages 33 Sending Messages Canceling Unheard Messages USING DO-NOT-DISTURB MODE Page USING REMINDER MESSAGES Page Moving On 40 SETTING PREFERENCES Phone Configuration Changing Volume Levels Page Page 43 Changing the Language Returning to Default Operation 44 Voice Mail Options Changing Your Mailbox Password Changing the Voice Mail Message Envelope 45 Changing the Call Screening Transfer Method Programming a Fax Destination 46 Changing the Message Search Order Programming Remote Messaging Page 48 SPEED DIALING Station Speed D ial Programming Station Speed-Dial Numbers Page 50 Creating Station Speed-Dial Buttons Dialing Station Speed-Dial Numbers System Speed Dial USING RECORD-A-CALL P Enabling Paging Making Pages PERFORMING A HOOKFLASH DURING A CALL PROGRAMMING YOUR FEATURE BUTTONS PROGRAMMING DIRECT STATION SELECTION BUTTONS PROGRAMMING SECONDARY EXTENSION BUTTONS 56 USING ACCOUNT CODES 57 SCREENING CALLS USING THE DIRECTORIES Phone Directory 58 59 Voice Mail Directory PROGRAMMING REMOTE FEATURE ACCESS Remote Access Password 61 Remote Feature Access 62 REQUESTING AGENT HELP 63 WORKING IN HUNT GROUPS Hunt Group Calls Enabled/Disabled ACD Hunt Groups Distributing Calls 64 Logging In and Out of ACD Hunt Groups 65 Ending an ACD Hunt Group Call Page Learning More WHAT THE ADMINISTRATORS CAN DO FOR YOU F REQUENTLY A SKED Q UESTIONS (FAQ 70 or use the Outgoing Call feature code ( DEFAULT FEATURE CODES Use the blank spaces below to enter custom feature codes, if necessary. OUTSIDE LINE ACCESS CODES E XTENSION N GENERAL FEATURE CODES GENERAL FEATURE CODES (CONTINUED) Page Index A B C D E F G H I L M N O P S T U V W VOICE MAIL FLOWCHART OTE: N