Inter-Tel 8662 58

58

MOVING ON

Axxess® Model 8662 Phone User Guide – Axxess IP Mode

To perform a directory search using your dialpad buttons:

1. If your phone is idle, press the DIRECTORY menu button, then press the menu

button for the desired directory (IC DIRECTORY, OUTSIDE DIR, or FEATURE

DIR).

If placing a call, choose between OUTSIDE DIR and IC DIRECTORY.

2. Enter letters or numbers (up to 10 characters) as described below:

• Remain in alphanumeric mode (Message button and lamp lit): Press the dial-

pad buttons to enter the desired characters. (Note that letters correspond to

the letters printed on dialpad buttons 2-9.) The number of times a button is

pressed determines which character is entered. For example, 77776444844

would enter “SMITH.” When adjoining characters are located under the

same button, press once to advance to the next character. For exam-

ple, 5666 66337777 would enter “JONES.” Press once to

advance and twice to leave a space. Press to backspace.

• Change to numeric mode (Message button and lamp unlit): Press the dialpad

buttons to enter an extension number. Press to backspace.

3. Press the SEARCH menu button to begin the search. If desired, you can use the

PREVIOUS and NEXT menu buttons or the high/low end of the Volume button

to move alphabetically through the directory.

4. Press the CALL (for IC or OUTSIDE DIRECTORIES) or ACCEPT (for FEA-

TURE DIR) menu button to dial a number or feature code while it is displayed.

*The Japanese characters are only available if the Multilingual feature is enabled and

Japanese is installed as the secondary language.

FWD

FWD FWD

MUTE

MUTE

NUMBER OF TIMES BUTTON IS PRESSED

BUTTON12345

6 7 8 9 10 11

ENGLISH CHARACTERS JAPANESE CHARACTERS*

1-&()1A I U E O a

2ABC'2

KA KI KU KE KO i

3DEF!3

SA SHI SU SE SO u

4GHI

*4TA CHI TSU TE TO e

5JKL# or /5

NA NI NU NE NO o

6MNOÑ or #6

HA HI FU HE HO tsu

7PQRS7

MA MI MU ME MO ya

8TUV?8

YA YU YO . , yu

9WXYZ9

RA RI RU RE RO yo

0@:.,0

WA WO Npa ba long

Contents

Main Page 1 MODEL 8000 SERIES PHONES QUICK REFERENCE GUIDE TO FREQUENTLY USED FEATURES PLACING AN INTERCOM CALL ANSWERING AN INTERCOM CALL PLACING AN OUTSIDE CALL MAKING AN EMERGENCY CALL 2 ANSWERING AN OUTSIDE CALL REDIALING AN OUTSIDE NUMBER PLACING A CALL ON HOLD RESPONDING TO A WAITING CALL 3 TRANSFERRING A CALL TO AN OUTSIDE NUMBER FORWARDING CALLS CANCELING CALL FORWARD PLACING CONFERENCE CALLS 4 LISTENING TO VOICE MAIL MESSAGES SENDING VOICE MAIL MESSAGES VOICE MAIL OPTIONS FEATURE CODES* PHONE SYSTEM AND V USING VOICE MAIL REMOTE FEATURE ACCESS i FINDING YOUR WAY GETTING STARTED MOVING ON LEARNING MORE Table of Contents CONTENTS PAGE ii CONTENTS PAGE Finding Your Way W ABOUT THIS GUIDE ABOUT YOUR PHONE Feature Button Functions Liquid Crystal Display and Menu Buttons Message Indicator Lamp Power Requirements A BOUT VOICE M S OFTWARE C WHAT YOU SEE AND HEAR Getting Started ADJUSTING YOUR PHONES VIEWING ANGLE ADJUSTING YOUR PHONES LCD CONTRAST 11 SETTING UP VOICE MAIL Initializing Your Mailbox Recording Your Personal Greetings Recording Your Voice Mail Directory Name 14 MAKING AND RECEIVING CALLS Intercom Calls Placing Intercom Calls 15 16 Receiving Intercom Calls 17 Outside Calls Placing Outside Calls 18 Receiving Outside Calls Emergency Calls Call Waiting PLACING CALLS ON HOLD 20 PLACING CONFERENCE CALLS TRANSFERRING CALLS To Another Extension To Voice Mail To an Outside Number USING REVERSE TRANSFER FORWARDING CALLS Manual Call Forwarding Automatic System Forwarding Redirect Calls REDIALING A NUMBER DISPLAYING INFORMATION ON YOUR PHONE Date, Time, Name, and Extension Number Outside Partys Name/Number USING A HEADSET 27 USING THE SPEAKER AND MICROPHONE Mute Button Group Listen Using the Speaker 28 USING THE MESSAGE BUTTON Leaving Messages Retrieving Messages ( ACCESSING YOUR MAILBOX 30 USING VOICE MAIL MESSAGES Listening to Messages Page Undeleting Messages 33 Sending Messages Canceling Unheard Messages USING DO-NOT-DISTURB MODE Page USING REMINDER MESSAGES Page Moving On 40 SETTING PREFERENCES Phone Configuration Changing Volume Levels Page Page 43 Changing the Language Returning to Default Operation 44 Voice Mail Options Changing Your Mailbox Password Changing the Voice Mail Message Envelope 45 Changing the Call Screening Transfer Method Programming a Fax Destination 46 Changing the Message Search Order Programming Remote Messaging Page 48 SPEED DIALING Station Speed D ial Programming Station Speed-Dial Numbers Page 50 Creating Station Speed-Dial Buttons Dialing Station Speed-Dial Numbers System Speed Dial USING RECORD-A-CALL P Enabling Paging Making Pages PERFORMING A HOOKFLASH DURING A CALL PROGRAMMING YOUR FEATURE BUTTONS PROGRAMMING DIRECT STATION SELECTION BUTTONS PROGRAMMING SECONDARY EXTENSION BUTTONS 56 USING ACCOUNT CODES 57 SCREENING CALLS USING THE DIRECTORIES Phone Directory 58 59 Voice Mail Directory PROGRAMMING REMOTE FEATURE ACCESS Remote Access Password 61 Remote Feature Access 62 REQUESTING AGENT HELP 63 WORKING IN HUNT GROUPS Hunt Group Calls Enabled/Disabled ACD Hunt Groups Distributing Calls 64 Logging In and Out of ACD Hunt Groups 65 Ending an ACD Hunt Group Call Page Learning More WHAT THE ADMINISTRATORS CAN DO FOR YOU F REQUENTLY A SKED Q UESTIONS (FAQ 70 or use the Outgoing Call feature code ( DEFAULT FEATURE CODES Use the blank spaces below to enter custom feature codes, if necessary. OUTSIDE LINE ACCESS CODES E XTENSION N GENERAL FEATURE CODES GENERAL FEATURE CODES (CONTINUED) Page Index A B C D E F G H I L M N O P S T U V W VOICE MAIL FLOWCHART OTE: N