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Inter-Tel 8662 PROGRAMMING DIRECT STATION SELECTION BUTTONS

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Axxess® Model 8662 Phone User Guide – Axxess IP Mode

PROGRAMMING DIRECT STATION SELECTION BUTTONS

A button programmed as a Direct Station Selection/Busy Lamp Field (DSS/BLF) but-

ton provides a way to dial the associated extension with one touch. In addition, if the

button is equipped with a lamp, you can visually monitor the status of the associated

extension.

To assign an extension to a DSS/BLF button:

1. With the handset in the cradle, dial .

2. Press the DSS button(s) and dial the desired extension number.

Once programmed, you can use your DSS button as follows:

• You can place an intercom call to the extension that the DSS button is pro-

grammed for by pressing the button once.

• You can transfer a call to the extension that the DSS button is programmed for by

pressing the button once and hanging up. (For transferred calls that are forwarded

to voice mail, you will hear repeating double tones, and the display will show

DEST FORWARDED TO VOICE MAIL.)

• You can visually monitor the status of the extension. The DSS/BLF lamps indi-

cate the status of the extension or feature assigned to the button. These indica-

tions are shown in the table below.

NOTE: For the DSS buttons to work as described above, your system administrator

must define them as user-programmable in Database Programming.

If the lamp is... Then...

Solidly lit The associated extension is busy, or the associated feature is enabled.

Flashing slowly The extension is in Do-Not-Disturb.

Flashing rapidly The extension has a call ringing in.

Fluttering continuously The extension is causing a STATION OFF-HOOK system alarm.

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Contents

Main Page 1 MODEL 8000 SERIES PHONES QUICK REFERENCE GUIDE TO FREQUENTLY USED FEATURES PLACING AN INTERCOM CALL ANSWERING AN INTERCOM CALL PLACING AN OUTSIDE CALL MAKING AN EMERGENCY CALL 2 ANSWERING AN OUTSIDE CALL REDIALING AN OUTSIDE NUMBER PLACING A CALL ON HOLD RESPONDING TO A WAITING CALL 3 TRANSFERRING A CALL TO AN OUTSIDE NUMBER FORWARDING CALLS CANCELING CALL FORWARD PLACING CONFERENCE CALLS 4 LISTENING TO VOICE MAIL MESSAGES SENDING VOICE MAIL MESSAGES VOICE MAIL OPTIONS FEATURE CODES* PHONE SYSTEM AND V USING VOICE MAIL REMOTE FEATURE ACCESS i FINDING YOUR WAY GETTING STARTED MOVING ON LEARNING MORE Table of Contents CONTENTS PAGE ii CONTENTS PAGE Finding Your Way W ABOUT THIS GUIDE ABOUT YOUR PHONE Feature Button Functions Liquid Crystal Display and Menu Buttons Message Indicator Lamp Power Requirements A BOUT VOICE M S OFTWARE C WHAT YOU SEE AND HEAR Getting Started ADJUSTING YOUR PHONES VIEWING ANGLE ADJUSTING YOUR PHONES LCD CONTRAST 11 SETTING UP VOICE MAIL Initializing Your Mailbox Recording Your Personal Greetings Recording Your Voice Mail Directory Name 14 MAKING AND RECEIVING CALLS Intercom Calls Placing Intercom Calls 15 16 Receiving Intercom Calls 17 Outside Calls Placing Outside Calls 18 Receiving Outside Calls Emergency Calls Call Waiting PLACING CALLS ON HOLD 20 PLACING CONFERENCE CALLS TRANSFERRING CALLS To Another Extension To Voice Mail To an Outside Number USING REVERSE TRANSFER FORWARDING CALLS Manual Call Forwarding Automatic System Forwarding Redirect Calls REDIALING A NUMBER DISPLAYING INFORMATION ON YOUR PHONE Date, Time, Name, and Extension Number Outside Partys Name/Number USING A HEADSET 27 USING THE SPEAKER AND MICROPHONE Mute Button Group Listen Using the Speaker 28 USING THE MESSAGE BUTTON Leaving Messages Retrieving Messages ( ACCESSING YOUR MAILBOX 30 USING VOICE MAIL MESSAGES Listening to Messages Page Undeleting Messages 33 Sending Messages Canceling Unheard Messages USING DO-NOT-DISTURB MODE Page USING REMINDER MESSAGES Page Moving On 40 SETTING PREFERENCES Phone Configuration Changing Volume Levels Page Page 43 Changing the Language Returning to Default Operation 44 Voice Mail Options Changing Your Mailbox Password Changing the Voice Mail Message Envelope 45 Changing the Call Screening Transfer Method Programming a Fax Destination 46 Changing the Message Search Order Programming Remote Messaging Page 48 SPEED DIALING Station Speed D ial Programming Station Speed-Dial Numbers Page 50 Creating Station Speed-Dial Buttons Dialing Station Speed-Dial Numbers System Speed Dial USING RECORD-A-CALL P Enabling Paging Making Pages PERFORMING A HOOKFLASH DURING A CALL PROGRAMMING YOUR FEATURE BUTTONS PROGRAMMING DIRECT STATION SELECTION BUTTONS PROGRAMMING SECONDARY EXTENSION BUTTONS 56 USING ACCOUNT CODES 57 SCREENING CALLS USING THE DIRECTORIES Phone Directory 58 59 Voice Mail Directory PROGRAMMING REMOTE FEATURE ACCESS Remote Access Password 61 Remote Feature Access 62 REQUESTING AGENT HELP 63 WORKING IN HUNT GROUPS Hunt Group Calls Enabled/Disabled ACD Hunt Groups Distributing Calls 64 Logging In and Out of ACD Hunt Groups 65 Ending an ACD Hunt Group Call Page Learning More WHAT THE ADMINISTRATORS CAN DO FOR YOU F REQUENTLY A SKED Q UESTIONS (FAQ 70 or use the Outgoing Call feature code ( DEFAULT FEATURE CODES Use the blank spaces below to enter custom feature codes, if necessary. OUTSIDE LINE ACCESS CODES E XTENSION N GENERAL FEATURE CODES GENERAL FEATURE CODES (CONTINUED) Page Index A B C D E F G H I L M N O P S T U V W VOICE MAIL FLOWCHART OTE: N