Voice Mail User Guide

7.Press when you are done.

8.Update your greeting to include the prompts for the new numbers that you assigned.

Tip: If you program an invalid number, callers will be forwarded to the Auto Attendant when choosing that personal contact.

Forward to E-mail

Forward to E-mail allows you to forward voice messages, including Record-a-Call messages, to an e-mail address. You can choose to manually forward voice messages, or automatically (always) forward all voice messages. Voice mails are sent as a Windows waveform (.wav) attachment to an e-mail. The destination e-mail address is programmed using the Desktop Tool; if you do not have access to the Desktop Tool, your Administrator must program the address for you.

To set your Forward to E-mail options using a telephone:

1.Access your voice mailbox.

2.Press for User Options.

3.Press for Additional Options.

4.Press for Forward to E-mail.

5.Press to enable Always Forward to E-mail, or to disable it (to manually forward your messages).

6.Press to enable Delete After Forwarding, or to disable it.

Tip: When “Delete After Forwarding” is disabled, your telephone’s message waiting lamp indicator continues to flash even after the message is forwarded to e-mail. To ensure that your mailbox does not fill up (which prevents new messages from being left), periodically access your mailbox and discard unneeded messages.

Tip: When “Delete After Forwarding” is enabled, messages are only deleted after successful delivery to the destination e-mail server. Your telephone’s message waiting indicator turns on when a voice message is received in your voice mailbox, and turns off when the message is deleted.

To set your Forward to E-Mail options using the Desktop Tool:

If you have access to the Desktop Tool, you can change the following options to suit your preferences:

E-mail address

Forward messages manually or automatically

Delete messages after forwarding (Yes or No)

1.Access the Desktop Tool.

2.Select “Manage my Voice Mail Application” from the drop-down menu.

22

Page 22
Image 22
Net Optics 3300 manual To set your Forward to E-mail options using a telephone