Panasonic KX-TD816 Voice Mail Integration

1.7 Useful Features

Operations 1-85

Advanced Operations

Listening to a stored message

You can listen to the messages stored in your mailbox easily. There are two operations to play

back messages.

Using the Message Waiting (MESSAGE) button

PT

Press MESSAGE.

MESSAGE

Lift the handset or press

SP-PHONE/MONITOR.

Voice Mail Integration

Allows you to use a Voice Processing System to forward your calls to a mailbox in the

system. A caller can leave a message in your mailbox. If you use a proprietary telephone

which has a MESSAGE button, the button light will turn on to let you know you have

messages. If you use a single line telephone, dial tone 3 will let you know you have messages

when you go off-hook.

If this feature is enabled, the system automatically sends the Follow-on ID to the Voice Mail

Port before connecting the caller. You must choose one of the following two settings for the

Follow-on ID format.

Setting A: only sends the extension number to the Voice Mail Port.

Setting B: sends “#6” followed by the extension number. “#6” is used by a Panasonic

KX-Voice Processing System to force the VPS port into voice mail service.

The setting depends on the format required by your voice processing system.

Setting

PT and SLT

For a PT:Press

FWD/DND.

For an SLT:Dial 71.

Dial the setting number.

For setting A: Dial 91.

For setting B: Dial 92.

setting no.

Lift the handset

or press

SP-PHONE/MONITOR

.

Hang up or press

SP-PHONE/MONITOR

.

Confirmation

tone and

dial tone

7 1 For an SLT

For a PT

FWD/DND

Dial #.

#

• You may press the ﬂexible button assigned

as the FWD/DND button instead. • Single line telephone users can dial

“0” instead of “#”.

• You can listen to the stored message by following the Voice Mail prompts.

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Contents

Main Operating Instructions System Components Thank you for purchasing a Panasonic Telephone System. Page Precautions For your future reference ! Section 1 Operations Basic Operations Advanced Operations Operator / Manager Operations DSS Console Operations Section 2 Appendix Index Page 1-2 1.1 Before Operating What kind of telephone do you use? Description of the Symbols Used in this Manual X Y Operations 1-3 1.1 Before Operating Operating example ! Interrupting an Existing Call (Executive Busy Override) Executive Busy Override Extension To exit the Programming Mode When storing data To enter the Programming Mode Preferred Line Assignment Outgoing Customizing Your Telephone Functions 1-6 P ROGRAMMING I Outside (CO) Line Ringing Selection Preferred Line Assignment Incoming O Proprietary Telephone Setting Data Default Set Call Waiting Tone Selection Intercom Alert Assignment Changing the Flexible Buttons Customizing the Buttons on Your Telephone Line Access Buttons Single-CO (S-CO) Button Other CO (O-CO) Button 1-10 DSS (Direct Station Selection) Button Group-CO (G-CO) Button One-Touch Dialing Button )( CONF (Conference) Button 1-12 Log-In/Log-Out Button SAVE Button FWD/DND (Forward/Do Not Disturb) Button Restoring the MESSAGE Button )( One-Touch Access for System Features To Access Programming 1-14 Display Contrast Adjustment When Using the Headset Operations 1-15 Basic Operations or Volume Control Handset Receiver/Headset/Ringer/Speaker To adjust the headset volume To adjust the ringer volume or Be sure the headset is connected. Intercom Calling Using the handset Using the Speakerphone Using a DSS (Direct Station Selection) button Outside Calling Calling an Operator (Operator Call) 1-18 Making Outside Calls Using Automatic Line Access Making Outside Calls Using Individual Line Access Making Outside Calls Using Individual Outside (CO) Line Group Access Flash 1-20 Switching from handsfree to the handset mode Handsfree Operation Switching from the handset to handsfree mode Making Emergency Calls (Emergency Call) 1-22 Dialing by Simply Pressing a Button (One-Touch Dialing) Dialing with System Speed Dialing (System Speed Dialing) 1-24 Storing a phone number Dialing with Personal Speed Dialing (Personal Speed Dialing) Page 1-26 Dialing by Simply Going Off-Hook (Pickup Dialing) Storing a phone number Redialing Automatically (Automatic Redial) Redialing the Last Number Dialed (Last Number Redial) 1-28 Redialing the Saved Number (Saved Number Redial) Storing Sending a Call Waiting Tone to a Busy Extension (Busy Station Signaling BSS) 1-30 Answering an intercom recall Answering an outside (CO) line recall Interrupting an Existing Call (Executive Busy Override) Executive Busy Override Extension 1-32 Executive Busy Override Outside (CO) Line Denying Interrupting an Existing Call (Executive Busy Override Deny) 1-34 Receiving Calls Handsfree Answerback 1-36 Picking up a Call Ringing at Another Extension (Call Pickup) Directed Call Pickup Group Call Pickup Denying/allowing your call to be picked up (Call Pickup Deny) Call Retrieving from a TAM (Telephone Answering Machine) 1-38 Placing a Call on Hold (Call Hold) Placing a call on hold Retrieving a call on hold Placing a call on exclusive hold Placing a Call on Hold Exclusively (Exclusive Hold) Retrieving a call on exclusive hold 1-40 Retrieving a Call on Hold (Call Hold Retrieve) Retrieving an outside call on hold Retrieving an intercom call on hold Placing a Call in System Parking Area (Call Park) Retrieving a parked call 1-42 Transferring a Call to an Extension (Call Transfer to Extension) Screened Call Transfer During a conversation The call is transferred. The other party is placed on hold. During a conversation Call Transfer using a DSS button With Transfer mode Without Transfer mode 1-44 Transferring a Call to an Outside (CO) Line (Call Transfer to Outside (CO) Line) Operations 1-45 Basic Operations The current call is disconnected. The current call is disconnected. or Call Waiting While hearing a Call Waiting tone Setting / Canceling for intercom calls To talk to the new caller by terminating the current call 7 3 2 1 7 3 2 0 1-46 To talk to the new party by holding the current call Call Splitting Having a conversation while another call is on (exclusive) hold 1-48 Paging All extensions Group External All extensions & External Answering a Page 1-50 Transferring after paging (Paging and Transfer) Turning off the Microphone (Microphone Mute) Paging Deny 1-52 Forwarding a Call (Call Forwarding) T YPE D All Calls 1-54 Busy or No Answer The FWD/DND indicator light ashes red slowly. 17 2 You may press the exible button assigned as the FWD/DND button instead. Follow Me 1-56 Canceling Call Forwarding at the destination extension Follow Me (All Calls) only Cancel Canceling Call Forwarding at your (original) extension Locking Your Telephone (Electronic Station Lockout) Locking Unlocking 1-58 Setting the absent message Showing Your Message on the Calling Partys Display (Absent Message Capability) Operations 1-59 Conference (3-party) Establishing a conference SLT During a 2-party conversation 1-60 To talk to the original party while holding the third party To return to the conference Conference, Unattended To establish an Unattended Conference 1-62 Conference (5-party) Establishing a conference Operations 1-63 During a 3-party conversation To change to a 5-party conference during a 3-party conference 1-64 Operations 1-65 Advanced Operations If the called extension is busy or does not answer Leaving a Message Notication (Message Waiting) Canceling using the MESSAGE button Leaving a message notication 7 0 1 7 0 2 1-66 Calling back the message notication sender Clearing all message notications by the message receiver Checking and Selecting a message notication by the message receiver Making calls with account codes in the Option mode and receiving calls Calling with Account Codes (Account Code Entry) Making calls with account codes except in the Option mode 1-68 Rejecting Incoming Calls (Do Not Disturb DND) 1-70 Calling an Extension which Denies Receiving Calls (Do Not Disturb Override) Secret Dialing 1-72 7 6 2 # Alarm Setting (Timed Reminder) 1 2 7 6 0 1 hour minute Stopping the alarm Checking the set time (with a display PT only) 1-74 Conrming the current mode (with a display PT only) Time (Day/Night/Lunch) Service Joining or Leaving a Call Distribution Group (Log-In/Log-Out) Log-In / Log-Out (Using the Log-In/Log-Out button) Log-In / Log-Out (Using the feature number) Canceling a monitor temporarily 1-76 Room Monitor Setting a monitor by PT Monitoring Paging a monitored room Monitoring through a doorphone Data Line Security 1-78 Mixed Station Dialing External Feature Access Using the FLASH button Using the feature number 1-80 Self-Extension Number Conrmation (KX-T7330/KX-T7030/KX-T7130/KX-T7033 only) Turning on the Background Music (BGM) Extension Button Conrmation (KX-T7330/KX-T7030/KX-T7130/KX-T7033 only) Checking Pulse to Tone Conversion 1-82 Canceling the Feature Settings (Station Feature Clear) Clearing the current feature settings Alternate Calling Ring/Voice (Voice to Ring only) Doorphone Call Calling an extension from a doorphone Answering a doorphone call Calling a doorphone 1-84 Door Opener Listening to a stored message Using the Message Waiting (MESSAGE) button Voice Mail Integration 1-86 By manual dialing Calling Using Your Privileges at Another Extension (Walking COS) Making a call 1-88 Ringing Pattern Selection Distinctive Dial Tone Power Failure Transfer Lockout Date and Time Setting 1-90 Operations 1-91 / DSS Console Operations 1 2 Electronic Station Lockout CANCEL ALL You can cancel Electronic Station Lockout at all extensions. 8 Timed Reminder, Remote (Wake-Up Call) The operator or manager can remotely set or cancel the Timed Reminder of a desired extension. 1-92 7 6 2 Checking the time setting (with a display PT only) 7 6 3 Outgoing Message (OGM) Recording a message Playing back a message 1-94 Locking Remote Station Lock Unlocking Time (Day/Night/Lunch) Service Setting Changing Day, Night or Lunch mode in manual or automatic mode Conrming the current mode (with a display PT only) Canceling the manual Day, Night or Lunch mode and returning to the automatic mode 1-96 Extension Password Set (Manager only) 1-98 Initial Settings Operations 1-99 One-Touch Dialing Assignment Extension Number Assignment You can assign a desired number to a DSS button. One-Touch Access Assignment for System Features You can assign a desired feature to a DSS or PF button. To cancel after programming 1-100 Day, Night and Lunch Buttons Assignment (Operator/Manager only) Station Lock Button Assignment (Operator/Manager only) One-Touch Dialing Direct Station Dialing Call Transfer 1-102 Without Transfer With Transfer One-Touch Access for System Features Page 2.1 Tone / Ring Tone List 2-2 < TONE > < RING TONE > 2.2 LED Indication LED Indication on the INTERCOM Button BLF on DSS Button Flashing light patterns LED Indication on the CO Button Feature Numbers and Additional Required Digits Page 2-6 Feature Numbers R USSIAN D ISPLAY D 2-8 Page 2-10 2.5 Troubleshooting If a power failure occurs... Power Failure Transfer Page A B C D E F G H I L M N O P R S T V W Page Page Page NOTE