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Panasonic KX-TDA, KX-TEA, KX-TES 5. Communicating Within Your Office

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DBS-32-755 Issued April 2000 49

5. Communicating Within Your Office

The DBS provides a variety of features for handling calls within you r office.

This chapter covers the following topics:

Topic Page

Calling Other Extensions 50

Paging 50

Using Call Forwarding 51

Using Call Waiting 53

Using Callback Messages 56

Using Do-Not-Disturb 58

Using Absence Messages 58

Announcing to Busy Extensions 59

Breaking Into a Call 61

Contents

Main Page Preface How to Use This Manual What This Manual Contains Notation Used For More Information 1. Understanding Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . 1 7 2. Setting Up Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 3. Placing Outside Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335 4. Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 3 5. Communicating Within Your Office . . . . . . . . . . . . . . . . . . 549 6. Using Additional Features. . . . . . . . . . . . . . . . . . . . . . . . . . 663 Appendix A. Dial Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . 775 Page 1. Understanding Your Phone Non-Display Phones * DBS-32-755 Issued April 2000 9 Table 1. Non-display phone features Small-Display Phones * DBS-32-755 Issued April 2000 11 Table 2. Small-display phone features Using the Soft Keys on a Small-Display Phone Using Speed Dial Directories Using the Extension Directory Using Variable Mode on a Small-Display Phone Callback OH VA Large-Display Phones * 16 Issued April 2000 DBS-32-755 Table 3. Large-display phone features Using the Soft Keys on a Large-Display Phone Display Information Page Page Page Page 2. Setting Up Your Phone Volume and Display Settings Adjusting Sound Volumes Adjusting the Ringing Volume Adjusting the Display Contrast FF Keys Assigning FF Keys Clearing an FF Keys Programming Checking FF Key Setup Setting Up Personal Speed Dialing Page Assigning PSD Numbers to One-Touch or Soft Keys Checking PSD Numbers Clearing a PSD Number From a One-Touch or Soft Key Assigning Names to PSD Numbers Page 2. Setting Up Your Phone 32 Issued April 2000 DBS-32-755 Table 4. Speed dial alphabet entry Clearing Out a Name Assigned To a PSD Key Page 3. Placing Outside Calls Making Calls Using an Outside Line Access Group Accessing an Outside Line with an FF Key Calling If the DBS is Behind a PBX Having an Open Line Call You Back Using Speed Dialing Using Personal Speed Dialing Dialing a PSD Number Using System Speed Dialing Dialing an SSD Number by Entering the SSD Bin Number Dialing an SSD Number Using the Soft Keys on a Small Display Phone Dialing an SSD Number Using the Soft Keys on a Large Display Phone Checking SSD Numbers Checking SSD Numbers by Entering the SSD Bin Number Checking SSD Numbers Using the Soft Keys Chaining Speed Dial Numbers Redialing Outside Numbers Redialing a Saved Number 4. Answering Calls Picking Up Calls Holding Calls Putting a Call on Hold Answering Two Calls Using Call Park Parking Calls from an Attendant Phone Picking Up Calls Parked by the Attendant Parking Calls from an Extension Picking Up Calls Parked by an Extension Transferring Calls Screened Transfers Unscreened Transfers Page 5. Communicating Within Your Office Calling Other Extensions Making Internal Calls Switching Between Tone and Voice Calling Paging Calling Paging Groups 00-07 Using Call Forwarding Setting Up Call Forwarding 5. Communicating Within Your Office 52 Issued April 2000 DBS-32-755 3. Replace the handset or press ON/OFF. Cancelling Call Forwarding Using Call Waiting Setting Up Call Waiting Answering Call Waiting Using Camp-on Page Using Callback Messages Sending a Callback Message Responding to Callback Messages Page Scrolling Through Messages Using Do-Not-Disturb Using Absence Messages Assigning the Absence Message Cancelling Absence Messages Announcing to Busy Extensions Making an Announcement Answering an Announcement To Speak to the Announcing Party To Answer with Tex t Your original conversation is not interrupted by sending a text message. Page Page 6. Using Additional Features Using the Mute Key Using Off-Hook Monitor Locking Your Extension Switching Between Pulse and Tone Calling Making Conference Calls Adding an Outside Line Adding an Extension to a Conference Dropping Out of a Conference Call Using a Headset Controlling Internal Dial Tone Controlling Background Music Using the Reminder Alarm Non-Display and Small-Display Phones Large-Display Phones Using Caller ID Caller ID Display ABC COMPANY Caller ID Call Log Call Log Information Call Log Format Page Using Voice Mail Using a Personal Speed Dial Number for Voice Mail Access Using an FF Key for Voice Mail Access Assigning a Voice Mail Access Key Using a Voice Mail Access Key Using the MSG Key for Voice Mail Access Using an FF Key for Voice Mail Transfer Assigning a Voice Mail Transfer Key Using a Voice Mail Transfer Key Page 76 Issued April 2000 DBS-32-755 Table 5. Dial Code Table DBS-32-755 Issued April 2000 77 78 Issued April 2000 DBS-32-755