Xerox 5225 manual Evaluate Cost Control, Accounting Capabilities, Assessment Options

Evaluate Cost Control

Cost of operation is one of the most important considerations when evaluating a multifunction device. Does the vendor provide the tools necessary to control access to device functions by user? Are accounting tools available to help track and assign printing costs? Does the vendor offer services to help you right-size your deployment?

How the WorkCentre 5225 / 5230 MFPs exceed the cost control requirement

Accounting Capabilities

Xerox provides multiple levels of accounting capabilities to give your organization the control it needs for tracking and assigning costs. Xerox also provides tools to control employee access to device features:

•Internal Auditron controls and tracks usage, and enables quota-setting for copy, print, scan and fax activity by user or workgroup for analysis and billing purposes.

•Xerox Standard Accounting (XSA) builds on Internal Auditron by adding web-based remote management.

•Network Accounting job-based accounting enables Xerox MFPs to integrate with third- party accounting and billing solutions from Xerox Business Partners.

•Foreign device interface enables the addition of external third-party access and accounting devices to the WorkCentre 5225 / 5230, such as magnetic card readers or coin-operation devices.

Assessment Options

Xerox can help decrease your organization’s overall document costs by optimizing and right-sizing your technology deployment. Three levels of assessment tools and services are available to help you deploy the equipment mix necessary to best serve the needs of your environment:

•LEVEL 1: Xerox Office Efficiency Calculator — A five-minute, web-based “instant analy- sis” offers suggestions regarding your organization’s technology needs by comparing environment-specific information you enter against key industry metrics.

•LEVEL 2: Xerox Office Productivity Advisor (XOPA) — A more in-depth, web-based tool for assessing your specific document environment. XOPA results suggest better ways to manage page volume between printing, copying and faxing, delivering end-user satis- faction and cost efficiency. XOPA is a free service performed by your local Xerox sales representative.

•LEVEL 3: Xerox Office Document Assessment (ODA) — An analytical model that mea- sures and analyzes your current document production infrastructure, the ODA provides in-depth improvement plans for significant cost savings and increased efficiency. The ODA is a Six-Sigma, fee-based tool and consultative service oriented more toward enter- prise-level organizations.

18 WorkCentre 5225 / 5230 Evaluator Guide