Xerox 9202, 9201, 9203 manual •Select the Properties tab

3.Xerox recommends that the System Administrator set the USB Settings to ‘Direct Printing via Driver’ mode to allow only direct printing and prohibit submittal of software upgrade files to the device from a USB Flash Drive. To set the USB Settings to ‘Direct Printing via Driver’ mode via the Web UI:

•Select the Properties tab.

•Select the following entries from the Properties 'Content menu’: Connectivity ￿ Physical Connections￿ USB Port.

•Make sure the [Direct Printing via Driver] option under ‘USB Connection Mode’ is selected.

•Select the [Apply] button. This will ensure that submittal of software upgrades to the device from a USB Flash Drive is prohibited.

4.Before upgrading software on a ColorQube™ 9201/9202/9203 Multifunction System via the Manual/Automatic Customer Software Upgrade, please check for the latest certified software versions. Otherwise, the machine may not remain in its certified configuration.

5.Xerox recommends that customers sign up for the RSS10 subscription service available via the Xerox Security Web Site (Security@Xerox) at www.xerox.com/security that permits customers to view the latest Xerox Product Security Information and receive timely reporting of security information about Xerox products, including the latest security patches that apply to the ColorQube™ 9201/9202/9203 Multifunction System.

6.The ColorQube™ 9201/9202/9203 Multifunction System should be installed in a standard office environment. Office personnel should be made aware of authorized service calls (for example through appropriate signage) in order to discourage unauthorized physical attacks such as attempts to remove the internal hard disk drive(s).

7.Customers who encounter or suspect software problems against a ColorQube™ 9201/9202/9203 Multifunction System should

immediately contact the Xerox Customer Support Center to report the suspected problem and initiate the SPAR (Software Problem Action Request)11 process for addressing problems found by Xerox customers.

8.Caution: A ColorQube™ 9201/9202/9203 allows an authenticated System Administrator to disable functions like Image Overwrite Security that are necessary for secure operation. System Administrators are advised to periodically review the configuration of all installed machines in their environment to verify that the proper evaluated configuration is maintained.

9.Depending upon the configuration of the ColorQube™ 9201/9202/9203, two IPv4 addresses, a primary IPv4 address and a

secondary IPv4 address, may be utilized. The System Administrator selects whether the primary IPv4 address will be obtained statically or dynamically via DHCP from the IP (Internet Protocol) page on the Web UI12. The second IPv4 address is assigned via APIPA when the System Administrator enables the ‘Self Assigned Address’ option from the IP (Internet Protocol)page on

the Web UI. If the ‘Self Assigned Address’ option is enabled (which is the default case), this secondary IPv4 address will not be visible to the SA13. Xerox recommends that the ‘Self Assigned Address’ option from the Web UI IP (Internet Protocol) page be disabled unless either APIPA is used or Apple Rendezvous/Bonjour support is required.

10.If a system interruption such as power loss occurs a job in process may not be fully written to the hard disk drive(s). In that case any temporary data created will be overwritten during job recovery but a corresponding record for the job may not be recorded in the completed job log or audit log.

11.If IPv6 is disabled and then a software upgrade is performed by a Xerox Service Technician using an AltBoot, IPv6 will be disabled even though both the Local UI and Web UI show that IPv6 is enabled. IPv6 can be enabled again by first disabling it on the Web UI and then re-enabling it on the Web UI.

12.Xerox recommends that a unique Embedded Fax or Scan-to-Mailbox mailbox is established for each authenticated user of the ColorQube™ 9201/9202/9203.

13.Xerox recommends that Remote Polling should only be used by the System Administrator.

14.Xerox recommends that passcodes for Embedded Fax and Scan-to-Mailbox mailboxes should be selected to be as random as possible and should be changed on a regular basis, consistent with applicable internal policies and procedures.

15.Xerox recommends that the System Administrator should disable (set to ‘Off’) both printing of Embedded Fax confirmation reports (see page AdminstrationandAccounting-29 of the Admin and Accounting Guide8) and Embedded Fax cover pages (see page FAX-11 of the Fax Guide9).

16.Xerox recommends that users of the ColorQube™ 9201/9202/9203 undergo appropriate training on how to use the ColorQube™ 9201/9202/9203 in a secure manner before being assigned user accounts to access the ColorQube™ 9201/9202/9203.

10Really Simple Syndication – A lightweight XML format for distributing news headlines and other content on the Web. Details for signing up for this RSS Service are provided in the Security@Xerox RSS Subscription Service guide posted on the Security@Xerox site at http://www.xerox.com/go/xrx/template/009.jsp?view=Feature&ed_name=RSS_Security_at_Xerox&Xcntry=USA&Xlang=en_US.

11A SPAR is the software problem report form used internally within Xerox to document customer-reported software problems found in products in the field.

12The primary IPv4 address can also be assigned dynamically via DHCP from the Dynamic Addressing screen on the Local UI.

13The primary IPv4 address will always be displayed on the Configuration Report that can be printed for a ColorQube™ 9201/9202/9203.

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