Xerox manual Introducing WinFax PRO Fax Sharing

Models: Fax Sharing

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WinFax PRO Fax Sharing

To3forward your feedback, use any of the following methods:

Fax – Fax your comments to 1-416-441-0333 to the attention of the

3Technical Publications Department.

Postal letter – Send a letter to:

Symantec Corporation

Technical Publications Department

895Don Mills Road, 500-2 Park Centre Toronto, Ontario M3C 1W3 (Canada)

Introducing WinFax PRO Fax Sharing

WinFax turns your computer into a full-featured fax messaging communications center. Using WinFax, you can send and receive fax documents from your computer at any time.

WinFax sends and receives messages using a modem or related communications device. For most WinFax users, the modem or device is installed locally on their computer. However, if you do not have a modem or device installed on your computer, you can still send and receive messages by setting up your computer as a Fax Sharing Client station and using the modem or device attached to the Fax Sharing Host station on your network.

The Fax Sharing Host station is the messaging center for all Fax Sharing Clients on your network. Using Fax Sharing Client, you can select the documents you want to fax on your computer, assemble your fax in the Send dialog, and then transfer the documents over the network to a Fax Sharing Host to be faxed—all with a single click. Similarly, the Fax Sharing Host receives messages for all users on your Fax Sharing network.

To retrieve faxes, you simply connect to the Fax Sharing Host Receive Log and select the faxes that belong to you.

The following diagrams illustrate how the Fax Sharing Host handles all sending and receiving activities for your Fax Sharing network.

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Xerox manual Introducing WinFax PRO Fax Sharing

Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.