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Xerox Fax Sharing manual System Requirements, WinFax PRO Program Group

Models: Fax Sharing

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WinFax PRO Fax Sharing

System Requirements

The Fax Sharing feature enables Fax Sharing Client stations to transfer faxes across the network to and from the Fax Sharing Host station. To use the Fax Sharing feature, you need at least one Fax Sharing Host station and one Fax Sharing Client station on your network. Multiple Client stations can connect to a single Host station at any one time (maximum 15 under Windows 95/98, maximum 25 under Windows NT/2000).

The Fax Sharing Host station is any computer running WinFax with an attached fax-capable modem or similar communications device that has enabled the Fax Sharing Host feature.

The Fax Sharing Client station is any computer running WinFax that does not have an attached modem or device and is set up for Fax Sharing with the Fax Sharing Host.

The WinFax PRO Program Group

The table below describes the items included in the WinFax PRO program group.

More information on using these items is provided in the online help and the WinFax PRO User’s Guide.

IconProgram

Controller – Use the Controller to receive faxes at all times (even when Message Manager is not running), to monitor current WinFax activity, and to quickly view new faxes.

The Controller icon indicates that you are running in Fax Sharing mode by displaying a “network node” graphic directly below the usual Controller graphic.

Install Directory – This is a shortcut to the WinFax installation folder.

Program Setup – Use Program Setup to configure and personalize your WinFax installation, and to set up many of the main WinFax features.

Send New Fax – Use this command to open the WinFax PRO Send dialog so you can send faxes without starting Message Manager.

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Xerox Fax Sharing manual System Requirements, WinFax PRO Program Group
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Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.