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Xerox manual Modifying Fax Sharing Client Settings

Models: Fax Sharing

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WinFax PRO Fax Sharing

…where “drive and path” is the CD ROM drive containing the WinFax installation CD or the location of the WinFax installation files on the network.

4Click OK. The Setup program starts.

5Follow the instructions on the screen. Click Next to proceed.

6When the Modems And Communications Devices panel appears, click the WinFax PRO Fax Sharing device and click Next.

Note: You can also set up Fax Sharing after you install WinFax. To do this, start Program Setup (see page 11), double click Modems And Communications Devices, and then enable the Active check box beside the WinFax PRO Fax Sharing fax device.

7Follow the instructions on the screen. Click Next to proceed.

8When prompted to configure the WinFax PRO Fax Sharing device, click Yes. The WinFax Fax Sharing Client Properties dialog appears.

9In the Host Name section, click Browse, select the Fax Sharing Host station you want to use to send and receive faxes, and then click Open.

10In the Password field, type the password required to access the specified Fax Sharing Host station (if a password exists—see your WinFax administrator for details).

11If you want WinFax to automatically check for new faxes each time you start WinFax, enable Check For New Events On Startup.

12Click Next. WinFax pings the selected Host station to confirm connectivity, and connects your Client station to that Host. This may take a few minutes.

13Click Finish to save your settings and exit the Fax Sharing Client Properties wizard.

Modifying Fax Sharing Client Settings

You can modify your Fax Sharing Client settings at any time. For example, if your network has multiple Fax Sharing Host stations, you can switch to another Fax Sharing Host.

To modify Fax Sharing Client settings:

1Start Program Setup (see page 11).

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Xerox manual Modifying Fax Sharing Client Settings
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Fax Sharing specifications

Xerox Fax Sharing is a versatile communication solution that integrates traditional fax capabilities with modern technology, allowing for efficient document sharing within organizations. This service is particularly valuable in a world that increasingly relies on digital communication while still recognizing the need for faxing in various industries, such as healthcare, legal, and finance.

One of the main features of Xerox Fax Sharing is its ability to send and receive faxes directly from a computer or multifunction printer (MFP). This integration eliminates the need for a dedicated fax machine, conserving office space and streamlining workflows. Users can quickly transmit documents without the hassle of printing on paper, as faxes can be sent as digital files. The system supports various file formats, including PDF, which is essential for ensuring document integrity and compliance.

Another significant characteristic of Xerox Fax Sharing is its robust security measures. It employs encryption protocols to protect sensitive data transmitted via fax, addressing concerns regarding confidentiality and privacy. Additionally, audit trails and tracking features allow businesses to monitor sent and received faxes, providing accountability and transparency for regulatory compliance.

The technology behind Xerox Fax Sharing is reliant on both cloud computing and traditional telephony. Cloud-based fax services enable users to access fax functionalities from virtually anywhere, using any device with internet access. This flexibility is crucial for remote work scenarios, allowing employees to stay connected and productive regardless of their physical location. Integration with email systems is another key feature, enabling users to send faxes directly from their email applications, further simplifying the process.

Furthermore, Xerox Fax Sharing systems can be tailored to meet the specific needs of different businesses. Custom workflows can be established, improving efficiency and reducing the time spent on document management tasks. Users can create templates and automate sending faxes, ensuring seamless and timely communications.

In conclusion, Xerox Fax Sharing combines traditional faxing with modern technological innovations, offering businesses an efficient, secure, and flexible solution for document sharing. Its compatibility with digital workflows, emphasis on security, and user-friendly features make it a valuable asset for organizations looking to enhance their communication processes while adapting to contemporary needs.