Lexmark X544DN Creating an e-mail shortcut using the Embedded Web Server, Mailing a document

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Setting up the address book

1Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2Click Settings.

3Click E-mail/FTP Settings.

4Click Manage E-mail Shortcuts.

5Change the e-mail settings as needed.

6Click Submit.

Creating an e-mail shortcut using the Embedded Web Server

1Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2Click Settings.

3Click Manage Destinations.

Note: You may be asked to enter a password. If you do not have an ID and password, get one from your system support person.

4Click E-mail Destination Setup.

5Type a unique name for the recipient, and then enter the e-mail address.

Note: If you are entering multiple addresses, separate each address with a comma (,).

6Select the scan settings (Format, Content, Color, and Resolution).

7Enter a shortcut number, and then click Add.

If you enter a number that is already in use, you are prompted to select another number.

E-mailing a document

Sending an e-mail using the keypad

1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

E-mailing

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Contents August Users GuideContents Copying Paper and specialty media guideFaxing Mailing101 Customizing fax settings163 109149 194 191199 239 222Page Safety info rm ation Page Finding information about the printer Learnin g about the printerClick Technical Support Selecting a location for the printer100 mm 3.9 482.6 mm 19 360 mm 14 Basic models Printer configurationsBasic functions of the scanner Understanding the printer control panel Using the ADFUsing the scanner glass Understanding the ADF and scanner glassSelections and settings Display area Learning about the printer Learning about the printer Left arrow Indicator light Back Keypad Front USB port Shortcuts Hook Options Resolution Available options Installing internal optionsInstalling a memory card Add itional p rinter se t upAdditional printer setup Use the illustration below to locate the connector Notches Ridges Installing a flash memory or font card Additional printer setup Use the illustration below to locate the connector Plastic pins Metal pins Installing a 650-sheet duo drawer Installing hardware optionsPage Attaching cables Printing a network setup Verifying printer setupPrinting menu settings pages Updating available options in the printer driver Setting up the printer softwareInstalling printer software Windows XP Unlinking trays Load in g pape r a nd s p ecialty mediaLinking and unlinking trays Linking traysSpecify a unit of measurement Setting the Paper Size and Paper TypeConfiguring Universal paper settings Specify the paper height and width Loading the standard 250-sheet trayPage Loading the optional 650-sheet duo drawer Using the multipurpose feeder Tab Stack height limiter For Macintosh users Using the manual feederFor Windows users Page Paper guidelines Paper characteristicsPap er and specialty m e dia g uide Selecting preprinted forms and letterhead Paper sizes supported by the printer Supported paper sizes, types, and weightsStoring paper Paper types supported by the printer Standard 250-sheet Optional 550-sheet Tray Tray Paper types and weights supported by the printerInput capacities Paper capacitiesOutput capacity Using recycled paper and other office papersPrinting a document Prin tingPrinting on specialty media Tips on using letterheadTips on using envelopes Tips on using transparenciesPage Printing from a flash drive Tips on using card stockPage Printing a font sample list Printing photos from a PictBridge-enabled digital cameraPrinting information pages Printing a directory list Canceling a print jobCanceling a print job from the printer control panel Canceling a print job from the computerClick Hardware and Sound Click Printers Making a quick copy Copying using the ADFCop ying Making copiesCopying to transparencies Copying using the scanner glassCopying photos Copying on specialty mediaCopying from one size to another Customizing copy settingsCopying to letterhead Copying on both sides of the paper duplexing Making a copy lighter or darker Reducing or enlarging copiesAdjusting copy quality Copying multiple pages onto a single sheet Placing separator sheets between copiesImproving copy quality Canceling a copy jobGetting ready to e-mail Setting up the e-mail functionMailing Mailing a document Creating an e-mail shortcut using the Embedded Web ServerSetting up the address book Sending an e-mail using the keypadManually entering an e-mail address Sending an e-mail using a shortcut numberUsing the address book Sending an e-mail using the address book Canceling an e-mailGetting the printer ready to fax FaxingUsing the printer control panel for fax setup Initial fax setupChoosing a fax connection Using the Embedded Web Server for fax setupConnecting to a DSL service Connecting to an analog telephone lineConnecting to a PBX or Isdn system Connecting to a Distinctive Ring Service Page Faxing Country/region Connecting to an adapter for your country or regionFaxing Page Austria, Germany, and Switzerland Connecting to a computer with a modem Page Setting the date and time Setting the outgoing fax name and numberTurning daylight saving time on or off Page Save as Shortcut appears Using the address book Using shortcuts and the address bookCustomizing fax settings Using fax destination shortcutsViewing a fax log Making a fax lighter or darkerSending a fax at a scheduled time Original Size Canceling an outgoing faxContent Understanding fax optionsDarkness ResolutionImproving fax quality Holding and forwarding faxesLdss Forwarding a faxScanning to a computer Scanning to a computer or USB flash memory devicePress Start To Begin appears Scanning to a USB flash memory deviceImproving scan quality Using the Scan Center softwareUnderstanding the Scan Center features Understanding scan to computer options100 Using the ScanBack utilityUsing the ScanBack Utility Paper recommendations Clearing jamsAvoiding jams Paper tray recommendations102 Understanding jam numbers and locations103 Paper jam104 105 106 107 108 109 Und ersta ndin g prin t e r men usMenus list 110 Default Source menuSupplies menu Paper menu111 Size/Type menuManual Paper Type 112113 Paper Texture menu114 115 Paper Weight menu116 Paper Loading menu117 Custom Types menu118 Universal Setup menuCustom Scan Sizes menu 119 Reports menuReports menu 120 Network/PortsActive NIC menu Network menu121 Wireless menu122 USB menu123 124 Settings menuGeneral Settings menu Formats the printer date Formats the printer time 125126 127 Copy Settings menuOriginal Size 128129 Fax Settings menu130 Fax Send Settings131 132 133 Fax Receive Settings134 Fax Log Settings135 Flash Drive menuFlash Drive menu 136 137 Print Settings138 Print SettingsSetup menu Finishing menu139 140 Quality menu141 142 Utilities menu143 PostScript menuPCL Emul menu 144 145 Image menu146 PictBridge menu147 Set Date and TimeTime Zone Europe and Africa 148Und ersta nding prin t e r message s List of status and error messagesFax failed Color LowDialing Fax completeInvalid Network Code Ladp connection errorMaintenance Invalid Engine CodeNo answer Menus disabledPower Saver No analog phone lineReading data Printing errorReading error Remove drive Programming CodeScan to USB failed Replace color cartridgeReplace PC Kit Scan Document Too LongUnsupported USB device, please remove Unsupported ModeUSB drive disabled Tray x MissingShort paper Insufficient memory to support Resource Save featurePpds Font Error Yy Replace Unsupported color CartridgeDefective flash detected Network x Software ErrorStandard USB Port Disabled Too many flash options installedYy Waste toner box missing Too many trays attachedIncompatible tray Replace waste toner box159 Yy Paper jam area namePaper Jam Check Duplex 24x Paper Jam Check TrayADF Jam ADF Scanning JamsPaper Missing Flatbed Cover Open941.01 Scanner DisabledScanner Auto Disabled 940.01162 Service message942.02 943.02Conserving supplies Main taining th e prin t erStoring supplies Checking the status of supplies164 Ordering suppliesOrdering toner cartridges 165 Ordering imaging kitsOrdering a waste toner bottle 166 Replacing suppliesReplacing the waste toner bottle 167 168 169 Replacing a black imaging kit170 171 172 173 174 175 Replacing a black and color imaging kit176 177 178 179 180 Replacing a toner cartridge181 182 Replacing a developer unit183 184 185 186 187 188 Cleaning the exterior of the printerRecycling Lexmark products 189 Cleaning the scanner glassMoving the printer Before moving the printer190 Moving the printer to another locationShipping the printer 191 Adjusting Power SaverAdm inistra tiv e support 192 Using the Embedded Web ServerSetting up e-mail alerts 193 Viewing reportsTroublesho oting Solving basic printer problemsSolving printing problems Error message about reading USB drive appears195 Jobs do not printJob takes longer than expected to print Large jobs do not collate Job prints from the wrong tray or on the wrong paperIncorrect characters print Tray linking does not workScanner unit does not close Solving copy problemsUnexpected page breaks occur Copier does not respond198 Poor copy quality199 Solving scanner problemsPartial document or photo copies Checking an unresponsive scanner200 Scan was not successfulScanning takes too long or freezes the computer Poor scanned image qualityCaller ID is not shown Solving fax problemsPartial document or photo scans Cannot scan from a computer202 Cannot send or receive a fax203 Can send but not receive faxes204 Can receive but not send faxesReceived fax has poor print quality 205 Solving option problemsBlocking junk faxes 206 DrawersMultipurpose feeder That jammed does not reprint after you clear the jam Solving paper feed problemsMemory card Paper frequently jams208 Solving print quality problemsBlank pages Characters have jagged or uneven edges209 Clipped imagesDark lines Gray backgroundToner Cartridge MAY be Defective Incorrect marginsLight colored line, white line, or incorrectly colored line 210Has the Paper Absorbed Moisture DUE to High HUMIDITY? Paper curlPrint irregularities 211212 Repeating defectsSkewed print Print is too lightToner Cartridge MAY be LOW Check the DARKNESS, BRIGHTNESS, and Contrast Settings213 Make Sure Color Saver is SET to OFF214 Print is too dark215 Solid color pagesToner fog or background shading appears on Toner rubs off216 Toner specksTransparency print quality is poor 217 Solving color quality problemsUneven print density Color misregistration218 FAQ about color printing219 Printed page appears tinted. Can I adjust the color?220 What are detailed Color Samples and how do I access them?221 Embedded Web Server does not open222 Product informationEdition notice 223 TrademarksExposure to radio frequency radiation Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada European Community EC directives conformity225 ΤΗΣ Οδηγιασ 1999/5/ΕΚ 226227 Temperature informationNoise emission levels 228 229 South Africa telecommunications noticeUso del prodotto in Svizzera Using this product in SwitzerlandUtilisation de ce produit en Suisse Verwendung dieses Produkts in der SchweizLaser advisory label Power consumptionStatic sensitivity notice Laser notice232 Statement of Limited Warranty233 Limited warrantyLimitation of liability 234235 Lexmark Software Limited Warranty and License Agreements236 237 Microsoft Corporation Notices 238239 IndexNumerics Photos Placing separator sheets between copies 240241 242 Computer Partial document or photo scans 243Diamonds 244245

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