Lexmark X544DN, X54x, 26C0230 Initial fax setup, Using the printer control panel for fax setup

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Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the business, other entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start-up screens appear. If the printer has fax capabilities, then the following screens appear:

Station Name

Station Number

1When Station Name appears, enter the name to be printed on all outgoing faxes.

aPress the button on the numeric keypad that corresponds with the number or letter you want. The first time you press the button, the number for that button appears. When you press the button again, one of the letters assigned to that button appears.

bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the next space.

2After entering the Station Name, press . The display changes to Station Number.

Faxing

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Contents August Users GuideContents Copying Paper and specialty media guideFaxing Mailing101 Customizing fax settings109 149163 194 191199 239 222Page Safety info rm ation Page Finding information about the printer Learnin g about the printerClick Technical Support Selecting a location for the printer100 mm 3.9 482.6 mm 19 360 mm 14 Printer configurations Basic functions of the scannerBasic models Understanding the printer control panel Using the ADFUsing the scanner glass Understanding the ADF and scanner glassSelections and settings Display area Learning about the printer Learning about the printer Left arrow Indicator light Back Keypad Front USB port Shortcuts Hook Options Resolution Available options Installing internal optionsInstalling a memory card Add itional p rinter se t upAdditional printer setup Use the illustration below to locate the connector Notches Ridges Installing a flash memory or font card Additional printer setup Use the illustration below to locate the connector Plastic pins Metal pins Installing a 650-sheet duo drawer Installing hardware optionsPage Attaching cables Verifying printer setup Printing menu settings pagesPrinting a network setup Setting up the printer software Installing printer softwareUpdating available options in the printer driver Windows XP Unlinking trays Load in g pape r a nd s p ecialty mediaLinking and unlinking trays Linking traysSetting the Paper Size and Paper Type Configuring Universal paper settingsSpecify a unit of measurement Specify the paper height and width Loading the standard 250-sheet trayPage Loading the optional 650-sheet duo drawer Using the multipurpose feeder Tab Stack height limiter Using the manual feeder For Windows usersFor Macintosh users Page Paper characteristics Pap er and specialty m e dia g uidePaper guidelines Selecting preprinted forms and letterhead Supported paper sizes, types, and weights Storing paperPaper sizes supported by the printer Paper types supported by the printer Standard 250-sheet Optional 550-sheet Tray Tray Paper types and weights supported by the printerInput capacities Paper capacitiesOutput capacity Using recycled paper and other office papersPrinting a document Prin tingPrinting on specialty media Tips on using letterheadTips on using envelopes Tips on using transparenciesPage Printing from a flash drive Tips on using card stockPage Printing photos from a PictBridge-enabled digital camera Printing information pagesPrinting a font sample list Printing a directory list Canceling a print jobCanceling a print job from the printer control panel Canceling a print job from the computerClick Hardware and Sound Click Printers Making a quick copy Copying using the ADFCop ying Making copiesCopying to transparencies Copying using the scanner glassCopying photos Copying on specialty mediaCustomizing copy settings Copying to letterheadCopying from one size to another Copying on both sides of the paper duplexing Making a copy lighter or darker Reducing or enlarging copiesAdjusting copy quality Copying multiple pages onto a single sheet Placing separator sheets between copiesImproving copy quality Canceling a copy jobSetting up the e-mail function MailingGetting ready to e-mail Mailing a document Creating an e-mail shortcut using the Embedded Web ServerSetting up the address book Sending an e-mail using the keypadSending an e-mail using a shortcut number Using the address bookManually entering an e-mail address Sending an e-mail using the address book Canceling an e-mailGetting the printer ready to fax FaxingUsing the printer control panel for fax setup Initial fax setupChoosing a fax connection Using the Embedded Web Server for fax setupConnecting to a DSL service Connecting to an analog telephone lineConnecting to a PBX or Isdn system Connecting to a Distinctive Ring Service Page Faxing Country/region Connecting to an adapter for your country or regionFaxing Page Austria, Germany, and Switzerland Connecting to a computer with a modem Page Setting the date and time Setting the outgoing fax name and numberTurning daylight saving time on or off Page Save as Shortcut appears Using the address book Using shortcuts and the address bookCustomizing fax settings Using fax destination shortcutsMaking a fax lighter or darker Sending a fax at a scheduled timeViewing a fax log Original Size Canceling an outgoing faxContent Understanding fax optionsDarkness ResolutionImproving fax quality Holding and forwarding faxesLdss Forwarding a faxScanning to a computer Scanning to a computer or USB flash memory devicePress Start To Begin appears Scanning to a USB flash memory deviceImproving scan quality Using the Scan Center softwareUnderstanding the Scan Center features Understanding scan to computer optionsUsing the ScanBack utility Using the ScanBack Utility100 Paper recommendations Clearing jamsAvoiding jams Paper tray recommendations102 Understanding jam numbers and locations103 Paper jam104 105 106 107 108 Und ersta ndin g prin t e r men us Menus list109 110 Default Source menuSupplies menu Paper menu111 Size/Type menuManual Paper Type 112113 Paper Texture menu114 115 Paper Weight menu116 Paper Loading menu117 Custom Types menuUniversal Setup menu Custom Scan Sizes menu118 Reports menu Reports menu119 120 Network/PortsActive NIC menu Network menu121 Wireless menu122 USB menu123 Settings menu General Settings menu124 Formats the printer date Formats the printer time 125126 127 Copy Settings menuOriginal Size 128129 Fax Settings menu130 Fax Send Settings131 132 133 Fax Receive Settings134 Fax Log SettingsFlash Drive menu Flash Drive menu135 136 137 Print Settings138 Print SettingsSetup menu Finishing menu139 140 Quality menu141 142 Utilities menuPostScript menu PCL Emul menu143 144 145 Image menu146 PictBridge menu147 Set Date and TimeTime Zone Europe and Africa 148Und ersta nding prin t e r message s List of status and error messagesFax failed Color LowDialing Fax completeInvalid Network Code Ladp connection errorMaintenance Invalid Engine CodeNo answer Menus disabledPower Saver No analog phone lineReading data Printing errorReading error Remove drive Programming CodeScan to USB failed Replace color cartridgeReplace PC Kit Scan Document Too LongUnsupported USB device, please remove Unsupported ModeUSB drive disabled Tray x MissingShort paper Insufficient memory to support Resource Save featurePpds Font Error Yy Replace Unsupported color CartridgeDefective flash detected Network x Software ErrorStandard USB Port Disabled Too many flash options installedYy Waste toner box missing Too many trays attachedIncompatible tray Replace waste toner box159 Yy Paper jam area namePaper Jam Check Duplex 24x Paper Jam Check TrayADF Jam ADF Scanning JamsPaper Missing Flatbed Cover Open941.01 Scanner DisabledScanner Auto Disabled 940.01162 Service message942.02 943.02Conserving supplies Main taining th e prin t erStoring supplies Checking the status of suppliesOrdering supplies Ordering toner cartridges164 Ordering imaging kits Ordering a waste toner bottle165 Replacing supplies Replacing the waste toner bottle166 167 168 169 Replacing a black imaging kit170 171 172 173 174 175 Replacing a black and color imaging kit176 177 178 179 180 Replacing a toner cartridge181 182 Replacing a developer unit183 184 185 186 187 Cleaning the exterior of the printer Recycling Lexmark products188 189 Cleaning the scanner glassMoving the printer Before moving the printerMoving the printer to another location Shipping the printer190 Adjusting Power Saver Adm inistra tiv e support191 Using the Embedded Web Server Setting up e-mail alerts192 193 Viewing reportsTroublesho oting Solving basic printer problemsSolving printing problems Error message about reading USB drive appearsJobs do not print Job takes longer than expected to print195 Large jobs do not collate Job prints from the wrong tray or on the wrong paperIncorrect characters print Tray linking does not workScanner unit does not close Solving copy problemsUnexpected page breaks occur Copier does not respond198 Poor copy quality199 Solving scanner problemsPartial document or photo copies Checking an unresponsive scanner200 Scan was not successfulScanning takes too long or freezes the computer Poor scanned image qualityCaller ID is not shown Solving fax problemsPartial document or photo scans Cannot scan from a computer202 Cannot send or receive a fax203 Can send but not receive faxesCan receive but not send faxes Received fax has poor print quality204 Solving option problems Blocking junk faxes205 Drawers Multipurpose feeder206 That jammed does not reprint after you clear the jam Solving paper feed problemsMemory card Paper frequently jams208 Solving print quality problemsBlank pages Characters have jagged or uneven edges209 Clipped imagesDark lines Gray backgroundToner Cartridge MAY be Defective Incorrect marginsLight colored line, white line, or incorrectly colored line 210Has the Paper Absorbed Moisture DUE to High HUMIDITY? Paper curlPrint irregularities 211212 Repeating defectsSkewed print Print is too lightToner Cartridge MAY be LOW Check the DARKNESS, BRIGHTNESS, and Contrast Settings213 Make Sure Color Saver is SET to OFF214 Print is too dark215 Solid color pagesToner fog or background shading appears on Toner rubs offToner specks Transparency print quality is poor216 217 Solving color quality problemsUneven print density Color misregistration218 FAQ about color printing219 Printed page appears tinted. Can I adjust the color?220 What are detailed Color Samples and how do I access them?221 Embedded Web Server does not openProduct information Edition notice222 223 TrademarksExposure to radio frequency radiation Industry Canada compliance statementAvis de conformité aux normes de l’industrie du Canada European Community EC directives conformity225 ΤΗΣ Οδηγιασ 1999/5/ΕΚ 226Temperature information Noise emission levels227 228 229 South Africa telecommunications noticeUso del prodotto in Svizzera Using this product in SwitzerlandUtilisation de ce produit en Suisse Verwendung dieses Produkts in der SchweizLaser advisory label Power consumptionStatic sensitivity notice Laser notice232 Statement of Limited Warranty233 Limited warrantyLimitation of liability 234235 Lexmark Software Limited Warranty and License Agreements236 237 Microsoft Corporation Notices 238Index Numerics239 Photos Placing separator sheets between copies 240241 242 Computer Partial document or photo scans 243Diamonds 244245
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