Xerox M20I manual Paper and Other Media

Page 4

 

Compatible Features

3-17

4 Paper and Other Media

4-1

 

Loading Paper

4-2

 

Setting the Paper Size

4-8

 

Media Specifications

4-9

5

E-mail

5-1

 

Sending an E-mail

5-2

 

Basic E-mail Features

5-7

 

Special E-mail Features

5-9

 

Using the Global Address Book

5-13

6

Fax

6-1

 

Faxing Procedure

6-2

 

Dialing Methods

6-6

 

Basic Fax Features

6-8

 

Special Fax Features

6-10

 

Mailbox

6-14

 

Fax Setup Options

6-19

7

Print

7-1

 

Printing a Document

7-2

 

Printer Settings

7-3

 

PCL Driver

7-5

 

PostScript Driver

7-12

8

Scan

8-1

 

TWAIN Scanner Program

8-2

 

Scanning Procedure

8-3

9

Machine Administration

9-1

 

Machine Setup

9-2

 

Reports

9-6

 

ControlCentre

9-8

 

Department Codes

9-15

 

Passcode Protection

9-22

Page ii

Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide

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Contents CopyCentre C20 WorkCentre M20/M20i User Guide By Xerox Corporation. All rights reserved Table of Contents Paper and Other Media Maintenance 10-1 Page Welcome Introduction Xerox CopyCentre C20Xerox WorkCentre M20 Xerox WorkCentre M20iSpecification Note About This GuideItalic Typeface Bracket Text TypefaceRelated Information Sources Information available for the products consistsCustomer Support Safety Welcome Safety Standards Regulatory Information England Telephone Number +44 0 1707Laser Safety Electricity at Work Regulations UK only QuestionMy premises AL7 1HE Regulations Europe France IrelandPortugal Finland Italy SpainFax Send Header Requirements Regulations USAData Coupler Information Welcome Regulations Canada Environmental Compliance Energy StarGetting Started Unpacking TapeScanner Module ¾ Pull open the paper trayAC Power Cord DocumentationStarter Toner Cartridge WorkCentre M20 and M20i onlyModels and Options Machine OverviewCopyCentre C20 WorkCentre M20 WorkCentre M20i Component Location Rear View Control Panel Overview Job Status Manual GroupManual Dial Speed DialUse to stop an operation at any time Use to activate a jobConfirmation Installing Drum and Toner Cartridges Side cover¾ Open the front cover Upward until it locks into placeIts bag and slide it into Machine firmly until it locks into place¾ Slide the toner cartridge into Left of the slot, until it locks into placeDocument Feeder Making ConnectionsTelephone Line WorkCentre M20i only USB or Parallel Port Cable WorkCentre M20 and M20i onlyPowering On the Machine ¾ Connect the AC Power Cord toOn I position Machine displays ’Warming Up Please Wait...’Rear Loading PaperGuide ¾ Do not fill above the Maximum Fill Line Corner SnubbersMax Fill Line Getting Started Mail Feature Æ Help List Help ListHelp List Printing... displays Menu/Exit EnterMachine Setup Machine Setup Fax Setup Tray 1 Size¾ Press Enter to save your selections Enter Machine StatusMachine Setup Options LTR / A4 / LGL / FolioOff 15 / 30 / 60Getting English, FrenchSpanish, Portuguese InchSlow FastHour ¾ Workstation Setup Installing Software¾ Test Print or Scan Driver Installation ¾ Reboot the Workstation Selection will be confirmedWorkstation Setup You will need to configure the printer driversPrinters and Faxes window will be displayed Properties window will be displayedGetting Started Test Print Test Print or ScanTest Scan Copy Copying Procedure Select Copy ModeCurrent Reduction Number of Copies Enlarge Setting Select the Paper SupplyLoad the Originals Document FeederNavigation Keys Enter ¾ Remove all staples and paper clips prior to loadingSelect the Copy Features Document GlassAlign with the registration arrow in the rear left corner ¾ Lower the Document FeederEnter the Quantity Press StartNumeric Keypad Clear/Clear All KeysBasic Copy Features Feature DescriptionContrast Settings 25 400%Clone Auto FitSided LongMixed TextPhoto Paper Supply MapBypass Bypass TrayMenu/Exit Enter Navigation Keys Special Copy FeaturesID Card Copy Small Orig EdgesBinder HolesFront BothBack Transparencies Create BookletUsing Interrupt Mode. Press the Copy key to Activate Copy modeInterrupt feature and the Interrupt Select InterruptSelect the Interrupt Job Features If another urgent job is required repeat the procedure Resume Current JobNumeric Keypad Interrupt StartCompatible Features FeatureCopy Paper and Other Media Using the Paper Trays Preparing Paper for LoadingLoading the Paper Trays Paper TrayRear ¾ Ensure that the paper is Max Fill Line Corner SnubbersUsing the Bypass Tray Paper Supply key untilRequired tray is lit on the Status Map Status MapLoading the Bypass Tray Paper Support Bypass Tray¾ Prepare a stack of paper or SurfaceMap Bypass tray is lit on the StatusEnter Paper Supply Display shows Tray 1 Size on the bottom line ¾ Press Enter Setting the Paper SizeSelection Media Specifications Media Sizes and TypesPaper Tray Bypass Tray Plain paper EnvelopesMedia Guidelines Paper and Other Media Paper and Other Media Mail Document Sending an E-mailGuides to the size required Select the E-Mail Key and Features Original Type E-mail key Sided Color ResolutionUsing the Numeric Keypad Enter the Sender’s NameEnter the Recipient’s E-mail Address FromSend to Myself Entering Multiple RecipientsReview Addresses Enter a Mail Subject Select a File TypeMail Subject Select File TypeBasic E-mail Features Original Type Sided Color Original ResolutionResolution Group Mail Special E-mail FeaturesNew Edit Use to delete an existingYes and press Enter SendLocal Address Book Print Address IndividualBook GroupUsing the Global Address Book Or delete users¾ Begin to enter the E-mail address in the To field Can enter isMail Fax Faxing Procedure Guides to the size required DocumentFax mode Fax key remains illuminated When selected Select the Fax key¾ Press the Fax key to activate Fax KeyLighten/Darken Original Type Sided Color Resolution Enter the Fax NumberJob Status Job Status Enter Navigation KeysDialing Methods Keypad DialingSpeed Dialing Group DialingManual Dialing Manual group dialingRedial Basic Fax Features ¾ Press FaxSelect if your original is ¾ Press Fax Sided Required and press EnterSuper Fine resolution StandardFine Super FineSpecial Fax Features Toll SaveDelay Fax Memory FaxPolling Priority FaxTX Poll Poll Batch TXMailbox Fax Features Mailbox Mailbox NoStoring Documents in a Mailbox Printing Mailbox Contents Deleting Mailbox Contents Mailbox Poll From Mailbox No Polling from a Mailbox¾ Enter the passcode for the mailbox and press Enter Sending to a Mailbox Mailbox Send Mailbox NoFax Setup Options Changing the Fax Setup OptionsMachine Setup Fax Setup Lighten/DarkenFax Setup Options Speed Dials MSG Confirm Group DialsOn-Err Up to 5 digits LowHigh Off PrintSelects the default dial mode Dial ModeTone Pulse Print Printing a Document ¾ Select Print or Print Setup from the File menuRequiring printing Printer Settings Accessing Printer SettingsWindows 98/Me Windows NTWindows XP PCL Driver Layout Tab Paper Tab Print Quality Mode Toner Save ModeImage Options Tab Image QualityOutput Options Tab Print OrderUse Print Fonts CollateAdd, Update and Delete Watermark TabCurrent Watermarks Font AttributesAbout Tab PostScript Driver Cancel Apply Flip on Long EdgeFlip on Short Edge Pages Per SheetPaper / Quality Tab Paper SourceScan Twain Scanner Program Scanning Procedure Open the Image Editing ApplicationSelect the Scan Features Select Preview Select ScanSave the Image PreviewScan Machine Administration ¾ Using the Machine Setup Machine SetupOptions starting on Stamp RX Name Numeric Keypad. Use Clock Mode to set Speaker ControlGerman, Italian Spanish, Portuguese Finnish, Norwegian RussianIf the Fax Setup option Auto Reduction is set to Reports Reports AvailableSystem Admin Tools Reports Fax Phonebook Printing ReportsInstalling ControlCentre ControlCentreRunning ControlCentre ControlCentre screen displaysUsing ControlCentre PCLSettings Tab Advanced TabPhonebook Tab Firmware Update Tab Information TabClick on the Printer tab to set default print options Printer TabPCL Tab Click on the PCL tab to set options for PCL printingFlash Font and Macro Tab PostScript TabSystem Admin Tools Passcode Protect System Admin Tools Department¾ Enter the Master Access Code Department CodesDepartment Set Printing Department DataKeys and press Enter System Admin Tools Department Print ¾ Select the required report and press Enter¾ Select Department using Managing DepartmentsDepartment Management Navigation Keys and press¾ To enable Department Mode, select On and press Enter Management Department Mode Clear Department¾ To remove a Department Code, select Code and press Enter Changing the Master Code ¾ Press the Machine Status key¾ To change the Master Code Enable Passcode Protection Passcode ProtectionPasscode Protect Yes To enter the new passcodeSystem Admin Tools Change Passcode Change the PasscodeEnter Passcode Enter ¾ Enter the existing passcode and press EnterClear Memory Clearing the MemoryMaintenance Tools Check the Serial NumberMaintenance Serial Number ¾ When prompted, enter Maintenance Notify Toner LowNotify Toner Low New Drum New DrumClean Drum System Admin Tools Passcode Protect Clean Drum¾ Select Clean Drum and press Enter Xerox WorkCentre M20 or M20i will print a special cleaningBilling Counters System Admin Tools Passcode Protect Billing¾ Select the required Counter and press Enter System Admin Tools Auxiliary Access Enabling or Disabling Auxiliary Access¾ Select Auxiliary Access Machine Administration Maintenance Cleaning Document Glass and CVT Glass until they are clean and dry¾ Open the Document Feeder CVT GlassControl Panel and LCD Outside Areas of the MachineOrdering Supplies EuropeToner Cartridge Drum CartridgeToner Save Mode Customer Replaceable UnitsToner Cartridge Expected Cartridge LifeTo Re-distribute the Toner Machine returns to standbySetting the Product to Send Toner Low Information Drum Cartridge Replacing the Drum CartridgeMaintenance Reinstall the toner cartridge, then Troubleshooting General Fault Clearance Document JamsInput Misfeed CoverFeeder Exit Misfeed¾ Close the Document Feeder top cover Roller Misfeed ¾ Close the Document Feeder and reload the documentsWhen pulled, pull the release Paper JamsPaper Feed Area Lever to open the side coverClose the cover Paper Exit Area¾ Open the front cover ¾ Pull down on the Fuser Lever ¾ Turn the Jam Remove Lever back to the original position ¾ Close the front cover and side coverSided Jam Bypass Tray Jam¾ Remove the jammed paper Paper out of the machineCustomer Support LCD Error Messages Line Error LSU ErrorPolling Error Non-Xerox Toner CartPower Failure No. Not AssignedNo Paper RX Tray FullProblem and Solutions Charts Copying ProblemsPrinting Problems Half of the page is blank Printing is too slowIrregular faded patches Black stainingMail Problems Mail Associated Cannot DeleteMail Too Large Empty Address BookFaxing Problems Solution Chart Received original is printed Dark and is illegible or blackStripes are printed on OriginalSpecifications Specifications Printer Specifications EmulationFax Specifications Scanner and Copier Specifications General Specifications Paper types Plain paper, OHP film, Label, Envelope, Card, PostcardAvailable Paper Type L mm L InchInput Source Folio 16lb ~ 24lbSource Media Types Sizes Thickness Index NumericsIndex Test Scan Paper Specification Fax 12-4General 12-6Paper Index
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M20I, M20 specifications

The Xerox M20I and M20 are multifunction printers that excel in providing robust printing, copying, scanning, and faxing capabilities. They are geared towards small to medium-sized businesses that require reliable digital document processing.

The Xerox M20I is known for its advanced features, including its high-speed printing and the ability to handle a variety of media sizes up to A3. It delivers impressive print and copy speeds of up to 20 pages per minute, making it ideal for busy office environments. The M20I is equipped with a user-friendly interface, allowing users to navigate its functions effortlessly. The printer supports duplex printing, which helps reduce paper consumption and contributes to sustainability efforts.

One of the standout features of the M20I is its integration of advanced scanning technology. Users can scan documents directly to mobile devices, email, or network folders. The dual-side scanning capability further enhances productivity by allowing users to scan double-sided documents in a single pass. This feature minimizes the time spent on document handling, making it an efficient choice for offices that deal with high volumes of paperwork.

The Xerox M20I also focuses on security, offering robust document management features. It includes secure print options that require user authentication before printing, ensuring that sensitive information stays protected. Additionally, the device can be configured to meet regulatory compliance needs, which is crucial for businesses in industries with rigorous data protection requirements.

On the other hand, the Xerox M20 provides similar functionalities with a keen focus on value for money. While it lacks some advanced features of the M20I, it still delivers reliable performance with competitive print speeds and document handling capabilities. The M20 is designed to be easy to maintain and offers lower operational costs, making it an economical option for organizations on a budget.

Both models leverage Xerox's patented technologies, including the Easy Access USB port for direct printing from USB memory devices and the ConnectKey technology, which facilitates seamless integration into the digital workplace. This allows users to access cloud services and mobile printing options, enhancing flexibility in document management.

In summary, the Xerox M20I and M20 are versatile multifunction printers that cater to diverse office needs. With their blend of advanced features, security options, and cost-effectiveness, these devices are excellent choices for organizations looking to optimize their document workflows. Whether you choose the M20I for its enhanced capabilities or the M20 for its value, both models stand out in the competitive landscape of office printing solutions.
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