Canon 700 manual Deleting a Preset Polling Box, Press or until 3.DELETE File appears press Set

Page 195

NOTE

To change the password, you have to ﬁrst enter the old password (it is not

displayed as you enter it) ➞ press	Set	(Set) ➞ enter a new password (it is
displayed as you enter it) ➞ press	Set	(Set).

Stop

7 When you are ﬁnished making changes, press [Stop] to return to the Standby mode.

Deleting a Preset Polling Box

Follow this procedure to delete preset polling box.

Data

Registration

1 Open all three one-touch speed dialing panels ➞ press [Data Registration] ➞ [▼] or [▲] until <3.FAX SETTINGS> appears ➞ press [Set].

8

Using Polling

Set

Set

Set

If necessary, see steps 1 to 3 of “Polling to Receive at a Preset Time,” on p. 8-5.

2 Press [▼] or [▲] until <6.FILE SETTINGS> appears ➞ press [Set] ➞ [▼] or [▲] until <3.PRESET POLLING> appears ➞ press [Set].

If necessary, see steps 4 and 5 of “Polling to Receive at a Preset Time,” on p. 8-5.

3 Press [▼] or [▲] until <3.DELETE FILE> appears ➞ press [Set].

➞

8-12Polling Other Fax Machines to Receive a Document

CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.0

Image 195

Contents Page Laser Class 700 Series Facsimile Guide With Cover Sheet Editor Manuals for the MachineAppendix How This Manual Is OrganizedContents Sending Documents Using Speed DialingReceiving Documents Using the Machine as a CopierSpecial Sending/Receiving Features Using a Relay NetworkUsing Conﬁdential Mailboxes Using PollingSummary of Important Settings Other Special FeaturesTroubleshooting Printing Reports and ListsAppendix Glossary -7 Index Documents You Can ScanPress Data Registration How to Use This ManualSymbols Used in This Manual Keys Used in This ManualXii Illustrations Used in This ManualLocation Power RequirementsLegal Notices Users in the U.S.AXiv Connection of the EquipmentCF-PL Facsimile GuideUSEN HT1-2188-000-V.1.0 Xvi Xvii Users in CanadaXviii AvisXix Super G3Trademarks CopyrightDisclaimers Before You Start Using This Machine UHQ Ultra High Quality Image Main FeaturesFull Support of ITU-T Subaddresses and Passwords Improved SpeedReceiving in Memory If You Run Out of Paper or Toner Variety of Send and Receive FeaturesAutomatic Dialing ECM Send and ReceiveDelayed Sending Dual AccessBetter Security with PIN Codes JBIG, Improved Image Data Compression JbigOne-Touch Panels Closed Operation Panel Parts and FunctionsCounter Check Speaker Volume SwitchError Lamp Printer Operation PanelLCD Display ResolutionMonitor Delete FileOne-Touch Panels Opened Space PasswordDelete ReturnUsing the Menus General Guidelines for Registering InformationPress Data Registration Set to go to the next level Press Stop to return to the Standby modePress or to display the name of the desired menu title Press or until the name of the menu you want to openLetter or number Press to change the entry modeEntering Names for Registration Press the appropriate key on the numeric keypad to enter aPress or to move the cursor to the left or right to To complete entering the name for registration, press SetOperation Panel Key Summary Table Keys for Registering InformationKey Description Registering Required Sender Information Things You Must Do Before Using This MachineWhat Is Sender Information? Press Set Open all three one-touch speed dialing panelsUse 24-hour notation to enter the time e.g., 100 p.m. as Open all three one-touch speed dialing panels Press or until 3.FAX Settings appears pressSet Press or until 1.USER Settings appears press Set Press or until 1.TEL Line Settings appearsMenu Press or until 1.USER TEL NO. appears pressChecking and Setting the Telephone Line Press Stop to return to the Standby modeSet Press or until 1.USER Settings appears press Telephone line type is set Registering a Sender’s Name Registering Sender’s NamesBefore You Start Using This Machine If you select Other FAX Numbers If you select User TEL NumberTo change the sender’s name When you are ﬁnished making changes, press SetPress or until 1.SENDER Name REG. appears Press Set28Things You Must Do Before Using This Machine Using the Optional Dual Line Disabled Feature DescriptionHow the Two Telephone Lines Operate Registering Telephone Numbers for the Lines Press or until 2.TEL Line TYPE. appears press Press or until 3.TX Start Speed appears press Set Press or to select Touch Tone or Rotary Pulse press SetPress or until 2. Line 2 appears press Set Setting the TX Line Priority34Using the Optional Dual Line Mode Switching Between the Two LinesPress or to display the desired setting press Set When you are ﬁnished, press Stop to return to the Standby36Using the Optional Dual Line Using Speed Dialing Dialing, use the numeric keys to enter the number When you come to a step that asks you to enter a number forRead This Before Entering Telephone Numbers Entering Pauses for DialingAdjusting the Length of a Pause 4Read This Before Entering Telephone Numbers Coded Speed Dialing What Is Speed Dialing?Access Code Dialing One-Touch Speed DialingSetting Up One-Touch Speed Dialing Press or until 1.TEL Number Entry appears Enter the telephone number up to 120 digits usingPress or until the one-touch speed dialing key’s Number that you want to register appears press SetTo stop here and register another key To end the procedure and return to the Standby modePress or to select a preset time number 1 to 5 press Set TX Type appears press Set 100 p.m. as 1300 press SetKey, press Data Registration If you want to set the transmission type, press or untilSetting Description Press or to select the desired transmission speed If you experience transmission errors during long distanceUntil 5.TX Speed appears press Set If you want to change the transmission speed, press orPress or until 6.ECM appears press Set If you want to select a telephone line for outgoing faxAppears press Set If you select ‘FIXED’ Press or to select a sender name press SetSetting Up Coded Speed Dialing 16Setting Up Coded Speed Dialing Access Code appears press Set Enter a name up to 16 characters long using the numericPress or until 3.OPTIONAL Setting appears If you want to set an access code, press or until100 p.m. as Press Set Enter an access code from two to ﬁve digits usingPress or to select a preset time number 1 to 5 press If you want to set the time for the transmission, press orPress or to select the desired transmission type press Set Designates the transaction as a transmission to a Press or to select the desired transmission speed press Set If you want to turn ECM Error Correction Mode ‘ON’ or ‘OFF’ Press or to select ‘ON’ or ‘OFF’ press SetPress or to select Auto or Fixed press Set Press or to select a sender name press Set Setting Up Group Dialing Register all the destinations for the group When you are ﬁnished registering destinations, press SetDialing code that you want to set as the group dial press Press or until 1.DSTN TEL/ID appears press Set26Setting Up Group Dialing Or until 2.TX Time Settng appears press Set Press or to select a preset time number 1 to 5 press28Setting Up Group Dialing Setting Up the Access Code Key Other Make sure that 2.NO of Characters is displayed press SetUsing CF-PL Facsimile GuideUSEN HT1-2188-000-V.1.0 Press the desired one-touch speed dialing key Using Speed DialingUsing One-Touch Speed Dialing Place your documents on the machineUsing Speed Dialing Using Coded Speed Dialing Using Group Dialing 36Using Speed Dialing Numeric keys Using Access Code DialingPress the access code key that you have set Enter the access code from two to ﬁve digits using38Using Speed Dialing ﬁrst letter of the name of the party you are searching for Using Directory DialingDirectory 2 Press Directory Press a key on the numeric keypad which corresponds toPress or to scroll through the other names press Set Sending Documents Preparing the Document Setting a Document for SendingExtension Tray Setting the Document on the MachineAdjust the document guides to ﬁt the width of your document Place your document face up in the document feeder trayAdjusting the Scan Settings Machine adjusts the quality of the image Specify the destination Selecting a Sender’s NameContinue the procedure for sending the document Press or until the desired sender’s name appears onLCD display press Set Using Regular Dialing Dial the telephone number using the numeric keysPress Start Press Stop Cancel Sending a DocumentCancel Sending on a Single Line Press to cancel the transmissionPress or to select the transaction you want to cancel Cancel Sending on a Dual LineChecking/Canceling Fax Jobs Flow of Checking OperationsPress Monitor Press Set If there are multiple jobs Canceling with the Stop keyIf you press Stop during scanning If there is only one job being processedCanceling a Job from the Monitor Screen Display the job you want to cancelPress Press Hook if you want to use Manual Sending Dialing Long Distance with Regular DialingPress Start hang up your handset Dial the long distance number using the numeric keysMemory Sending Overview of Sending MethodsTransaction Number Transaction NumberPress Direct TX Direct SendingName, telephone number, and transaction number Press Hook Manual SendingAsk the other party to press the start key on their fax Machine, then hang up their handsetPress Start on your machine hang up your handset Redialing When the Line Is Busy What Is Automatic Redialing?Messages Displayed When Redialing Setting Up Redialing Press or to display the desired Auto Redial setting Press Stop to return to the Standby mode Sequential Broadcasting to More Than One Location To use regular dialing To use access code dialingTo use one-touch speed dialing To use coded speed dialingAfter you have speciﬁed all of the destinations, press Start Sending Documents at a Preset Time Enter the time in 24-hour notation e.g., 100 p.m. asEnter all the numbers, including zeros Specify the destinations press Start Press Set Subaddress/Password Sending with Speed Dialing Sending a Document with a Subaddress/PasswordPress Start to start scanning immediately Subaddress/Password Sending with the Operation Panel KeysSpecify the destination press Set Enter the ITU-T password up to 20 digits using the numeric If you want to enter a password, press Password36Sending a Document with a Subaddress/Password Receiving Documents Receiving Documents Automatically Setting the Automatic Receive ModeOptional Dual Line Transactions Reception Error MessagesReceiving a Document Manually with the Optional Handset Receiving Documents ManuallyIf you hear someone on the line, you can speak to them Press or to select Manual RX press SetEvery time you hear the telephone ring, pick up the handset ReceivingMake sure the extension telephone is connected properly Receiving a Document Manually with an Extension TelephoneChanging the Remote Receive ID Step Enter a new number for the ID 00 to 99 using the numericPress to cancel receiving the document Cancel Receiving a DocumentCancel Receiving on a Single Line Press Stop to cancel the receptionCancel Receiving on a Dual Line Using the Machine as a Copier Preparing the Document Place your documents face up in the document feeder tray Setting a Document on the Machine4Setting a Document on the Machine Adjusting the Scan Settings If you want to select another paper cassette or the MP tray Specify the document settingsMaking Copies Press CopyEnter the number of copies 01 to 99 using the numeric keys Press Monitor Press or to display 2. Copy press Set Checking/Canceling Copy JobsChecking/Canceling Copy Jobs Canceling from the Monitor Screen Using a Relay Network What Is Relay Broadcasting? Setting Your Machine as a Relay Unit Setting Up and Using a Standard Relay UnitPress or to display the setting you want press Set SENDER’S FAX no RX PasswordGroup Dial Name Trigger SubaddressTransmit # of RX CopiesSelect Locations TX ReportPress or until 2.CHANGE Data appears press Changing the Relay Broadcast SettingsPress or to display the setting you want to change press Set Deleting the Relay Group 10Setting Up and Using a Standard Relay Unit Conﬁrm the following points on your machine Sending a Document to a Relay Unit for Relay BroadcastingSending with the Advanced Communication Key Sending a Document to a Relay Unit with Speed DialingAdvanced Communication 14Sending a Document to a Relay Unit for Relay Broadcasting Using Conﬁdential Mailboxes Set Press or until 1.CONFIDNTL Mailbox appears Setting Up and Using the Conﬁdential Mailbox FeatureSet Press or until 6.FILE Settings appears press Creating a Conﬁdential MailboxPress or until 2.PASSWORD appears press Set Enter a password up to seven digits using the numeric keys Spaces using the numeric keys press SetIf an ITU-T password is also required, press or until RX Password appears press SetEnter a two digit number to specify the number of document Copies to print using the numeric keys press SetOpen all three one-touch speed dialing panels press Data Changing Conﬁdential Mailbox SettingsTo change using the numeric keys press Set Set or until 1.CONFIDNTL Mailbox appears press SetSet Enter the two digit number of the conﬁdential mailbox that You want to delete using the numeric keys press SetDeleting a Conﬁdential Mailbox Press or until 3.DELETE File appears press SetPress Stop to return to the Standby mode Receiving a Conﬁdential Document Set Sending a Conﬁdential Document with Speed Dialing Sending a Conﬁdential DocumentPress or to display Confidential press Set If an ITU-T password is also required, press Password Press or until 1.CONFIDENTIAL TX appears pressSet Dial the telephone number press Set Press Start 16Sending a Confidential Document Using Polling Before You Use Polling Receiving What Is Polling?Polling Other Fax Machines to Receive a Document Dial the other party’s numberDirectory Dialing, on p If an ITU-T password is required, press Password Enter the ITU-T subaddress using the numeric keys press Set3 8 Enter the ITU-T password using the numeric keys press Polling to Receive at a Preset TimePress or until 3.PRESET Polling appears press Set You can also press or to select a preset polling box number Press or until 3.SELECT Locations appears Specify the destination to poll press SetSet the time for your machine to poll other fax machines To set preset polling for selected days To set preset polling for everydayChanging the Preset Polling Settings Registration or until 3.FAX Settings appearsKeys press Set Press or to display the setting you want to change press Set Deleting a Preset Polling Box Press Stop to return to the Standby mode Setting Up Polling Sending Setting Up a Polling BoxBefore You Can Be Polled to Send Setting Up Polling Sending Or until 2.PASSWORD appears press Set Press or until 1.FILE Name appears press SetEnter a ﬁle name for the polling box up to 24 characters Press or until 4.TX Password appears press Enter an ITU-T subaddress up to 20 digits using the numericPress or until 3.SUBADDRESS appears press Scanning a Document into the Memory for Polling Sending Press or until 5.ERASE After TX appears pressSet Press or to display on or OFF press Set Enter the two digit number of the polling box using Press Advanced Communication press Set twiceOr until you see the sender’s name you want to use You can also press or to select the polling box number Changing the Polling Box SettingsChange using the numeric keys press Set Enter the password up to seven digits using the numericSet or until 4.POLLING BOX appears press Press or to display the setting you want to changeTo the Standby mode Deleting a Polling BoxEnter the two digit number of the polling box you want to Delete using the numeric keys press SetSpecial Sending/Receiving Features Transferring Documents Before You Setup Document TransferSetting Up the Machine for Document Transfer Press a one-touch speed dialing key, or Coded Dial File NameSelect Days Time SetupStart Time EverydaySeven digits using the numeric keys press Set Turning the Transfer Mode on and OFFTransfer, on p Changing the Transfer SettingsIf you have not previously set a password, proceed to step On p8Transferring Documents Setup ﬁle using the numeric keys press Set Canceling the Transfer SettingsUsing Memory Lock Setting a Time and Password for Memory LockPress or until 3.FAX Settings appears press Set MEM Lock Password Report Output noOutput YES If a memory lock password has been set, enter the password Turning Memory Lock onPress Memory Reception If a memory lock password has been set, enter the memory Lock password using the numeric keys press SetTurning Memory Lock OFF and Printing Documents Check the LCD display messages When the Machine Displays Received in Memory16When the Machine Displays Received in Memory Menu is displayed below Printing a Memory ListPress or to display the transaction number If you have set a password for the document storedMemory, enter the password up to seven digits using Printing a Document in MemoryPrinting starts Sending a Document in Memory to a Different Destination Press or until 4.RESEND Document appearsPress or to select the document you want to send You can also use the numeric keys to select a sender’s name Name appears on the LCD displayPress Delete File Enter the password using the numeric keys press SetErasing a Document from Memory Deleting a Document with the Delete File KeyDocument that you want to delete press Set Deleting a Document with the Memory Reference KeyPress to delete the selected document Press or until 5.DELETE Document appears24Erasing a Document from Memory What Happens to the Memory After a Power Failure? About the Backup BatteryHow Your Registered Data Is Protected 26What Happens to the Memory After a Power Failure? 10-1 Other Special FeaturesUsing the Telephone When you hear the dial tone, specify the destinationPick up the handset, or press Hook 10-3 Tone Dialing on a Pulse Line Dial the telephone number of the information service using10-5 Setting a PIN Code Setting Up and Using PIN Codes10-7 Dialing with a PIN Code after the Number 10-9 Using the numeric keysDialing with a PIN Code before the Number PIN code is not displayed as you enter itEnter the telephone number using the numeric keys press 10-11 Setting PIN Code Access for Speed DialingThree digit code Using Speed Dialing with PIN Code AccessForced PIN Code Access Enter the PIN code up to 20 digits using the numeric keys10-13 Dial the telephone number using the numeric keys, press a Digit codeSpeed dialing key, or press Coded Dial followed by a three Setting Up the Program One-Touch Key Press or until 6.PROG 1-TOUCH KEY appears press Set10-15 Confidential Delayed TXPrint Sender Name10-17 Setting Up the Stamp Feature Setting Up and Using the Optional Stamp Feature10-19 Setting Up the Stamp ActionPress or until 4.FAX Default appears press Set Press or until 5.TX Stamp appears press SetDIRECT&MEMORY 10-21 Turning the Stamp Feature ON/OFFFeature Menu Item Description of Default How the Machine Operates with Default SettingsEnergy Saver Offhook AlarmECM TX ECM RXCONFID. RX Auto RedialRX Reduction Activity Report10-25 User TEL noUnit Name 10-26How the Machine Operates with Default Settings 11-1 Summary of Important SettingsOpening the Additional Functions Menu 11-3 Summary of User Data SettingsTX Send Settings RX Receive SettingsLAN Settings User Settings Setting Procedure11-5 Rotary Pulse Setting Item DescriptionTEL Line Settings Touch Tone11-7 Other FAX Numbers Prog 1-TOUCH KEYPrint Report 11-9 SENDER’S Name SETMemory Reference Line Report Settings Press or until 2.REPORT Settings appears11-11 Print Error only Report with TX ImageCONFID. RX Report Report Print Time 11-13Auto Print Daily Report TimePress or until 3.TX Settings appears press Set TX Send SettingsErase Failed TX 11-15NECESS. PIN Code Stamp ActionDirect & Memory TX Direct TX11-17 RX Receive SettingsRemote RX ID Receive ModeAuto RX Manual RXPrinter Settings Press or until 5. Printer Settings appears11-19 # of Copies 11-21 File Settings SET BOX # Setup File11-23 Confidntl MailboxRelay TX Group TEL=SET RLY Group TX# Preset Polling11-25 Change DataTX Password Polling BOXErase After TX Transfer 11-27File 11-29 System SettingsMemory Lock RX System Settings PasswordPhone NO. Check 11-31Standard FAX DefaultResolution TX Mode11-33 11-34System Settings 12-1 Printing Reports and ListsPrinting the Speed Dialing Lists One-Touch Speed Dialing ListCoded Speed Dialing List One-Touch Speed Dialing List Detail Coded Speed Dialing List DetailGroup Dial List Regulartx Access Code List12-5 Printing the User’s Data List Open all three one-touch speed dialing panels press ReportPress or until 3.USER Data appears 12-7 Press Set to start printingPGS ReportsST. Time Time USEPrinting the Activity Management Report Activity Management ReportActivity Management Report TX/RX Separate Department ID Report Press Report SetError Report TX Activity ReportsTransmission TX Report Transmission TX Report with First Error Report RX Multi-Transaction ReportReception RX Report Relay Broadcast Report Conﬁdential Receive ReportCancel Report Printing Press or until 6.CANCEL Report appears press Set12-15 Conﬁdential Mailbox List Memory Lists12-17 Document Memory ListMemory Clear Report Press or until 4.DOC. Memory List appears12-18Memory Lists 13-1 Troubleshooting13Error Code Table Listed by Number 13-3 See Dialing Long Distance with Regular Dialing, on p 13-5 Are using are correct 13-7 # Already in USE List of LCD Display Messages Alphabetical List13-9 Check Printer CoverMemory Full 13-11 Not FOUND, TRY AgainReceived in Memory 13-13 TX Limit ReachedSending Documents When Trouble OccursMaintenance, in the Reference Guide 13-16When Trouble Occurs Troubleshooting Receiving Documents Copying Documents Other Troubles Line, on p 13-22When Trouble Occurs 14-1 AppendixOperation Dial FeaturesCopier Features SpeciﬁcationsReceiving Telephone FeaturesFax Features TransmittingDocument Thickness Documents You Can ScanDocument Media to Avoid Speciﬁcations for Paper Documents14-5 Document SizeLetter/Legal Scanning AreaPrinting Area LedgerGlossary Conﬁdential receiving Conﬁdential mailbox passwordCoded speed dialing Conﬁdential mailboxDestination label DefaultDelayed transmission Density controlDocument feeder tray Dual-Line Upgrade KitDocument Document densityError lamp FineGroup dialing Manual receiving Use/Memory lampJack Long distance dialingMemory ﬁle Memory reception passwordManual sending Memory broadcastNumeric keys Normal modeMultitransaction NoisePolling box Preset polling boxPause time PIN codeRegular dialing Reduction modePulse RegisteringResolution Scanning area RX passwordRestricted reception Rotary pulseStandard SwitchboardTimer sending Tone/pulse settingTransmission time Transfer passwordTX password TransferUrgent document Ultra FineIndex Index14-23 Confidential RX Display Language Confidential TX, 2-11Keypad Volume Setting for speed dialing, 10-11 with speed dialing Report Settings TX Settings

Related manuals

Manual 108 pages 45.73 Kb

Manual 6 pages 32 Kb