Canon 700 manual Press or until 1.SENDER Name REG. appears, Press Set, To change the sender’s name

Page 48

Changing or Erasing a Sender’s Name

1 Repeat steps 1 to 5 of “Registering Sender’s Names,” on p. 1-24.

2 Press [▼] or [▲] to display the name you want to edit or delete

Set	➞ press [Set].

➞

3 Press [▼] or [▲] until <1.SENDER NAME REG.> appears ➞

Set

press [Set].

➞

4 Change or delete the sender’s name, and its personal settings.

● To change the sender’s name:

Set

❏ If necessary, press [▲] or [ ▲], [Delete], [Space], and the numeric keys to change the sender’s name.

Delete

Space

1 2 3

4 5 6

7 8 9

0

Clear	● To delete the sender’s name:
C	❏ Press [Clear].
Set	5 When you are ﬁnished making changes, press [Set].

If you changed the sender’s name, the message <DATA ENTRY OK> appears on the LCD display for a few seconds.

If you deleted the sender’s name, the message <ERASING END> appears on the LCD display for a few seconds.

Things You Must Do Before Using This Machine

1-27

1

Before You Start Using This Machine

CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.0

Image 48

Contents Page Laser Class 700 Series Facsimile Guide Manuals for the Machine With Cover Sheet EditorHow This Manual Is Organized AppendixContents Using Speed Dialing Sending DocumentsUsing the Machine as a Copier Receiving DocumentsUsing a Relay Network Using Conﬁdential MailboxesUsing Polling Special Sending/Receiving FeaturesOther Special Features Summary of Important SettingsTroubleshooting Printing Reports and ListsAppendix Documents You Can Scan Glossary -7 IndexHow to Use This Manual Symbols Used in This ManualKeys Used in This Manual Press Data RegistrationIllustrations Used in This Manual XiiPower Requirements Legal NoticesUsers in the U.S.A LocationConnection of the Equipment XivCF-PL Facsimile GuideUSEN HT1-2188-000-V.1.0 Xvi Users in Canada XviiAvis XviiiSuper G3 TrademarksCopyright XixDisclaimers Before You Start Using This Machine Main Features Full Support of ITU-T Subaddresses and PasswordsImproved Speed UHQ Ultra High Quality ImageVariety of Send and Receive Features Automatic DialingECM Send and Receive Receiving in Memory If You Run Out of Paper or TonerDelayed Sending Dual AccessBetter Security with PIN Codes Jbig JBIG, Improved Image Data CompressionOperation Panel Parts and Functions One-Touch Panels ClosedSpeaker Volume Switch Error LampPrinter Operation Panel Counter CheckResolution MonitorDelete File LCD DisplayOne-Touch Panels Opened Password DeleteReturn SpaceUsing the Menus General Guidelines for Registering InformationPress Data Registration Press Stop to return to the Standby mode Press or to display the name of the desired menu titlePress or until the name of the menu you want to open Set to go to the next levelPress to change the entry mode Entering Names for RegistrationPress the appropriate key on the numeric keypad to enter a Letter or numberTo complete entering the name for registration, press Set Press or to move the cursor to the left or right toOperation Panel Key Summary Table Keys for Registering InformationKey Description Things You Must Do Before Using This Machine Registering Required Sender InformationWhat Is Sender Information? Press Set Open all three one-touch speed dialing panelsUse 24-hour notation to enter the time e.g., 100 p.m. as Press or until 3.FAX Settings appears press Set Press or until 1.USER Settings appears pressSet Press or until 1.TEL Line Settings appears Open all three one-touch speed dialing panelsPress or until 1.USER TEL NO. appears press MenuChecking and Setting the Telephone Line Press Stop to return to the Standby modeSet Press or until 1.USER Settings appears press Telephone line type is set Registering Sender’s Names Registering a Sender’s NameBefore You Start Using This Machine If you select User TEL Number If you select Other FAX NumbersWhen you are ﬁnished making changes, press Set Press or until 1.SENDER Name REG. appearsPress Set To change the sender’s name28Things You Must Do Before Using This Machine Using the Optional Dual Line Disabled Feature DescriptionHow the Two Telephone Lines Operate Registering Telephone Numbers for the Lines Press or until 2.TEL Line TYPE. appears press Press or to select Touch Tone or Rotary Pulse press Set Press or until 3.TX Start Speed appears press SetSetting the TX Line Priority Press or until 2. Line 2 appears press Set34Using the Optional Dual Line Switching Between the Two Lines Press or to display the desired setting press SetWhen you are ﬁnished, press Stop to return to the Standby Mode36Using the Optional Dual Line Using Speed Dialing When you come to a step that asks you to enter a number for Read This Before Entering Telephone NumbersEntering Pauses for Dialing Dialing, use the numeric keys to enter the numberAdjusting the Length of a Pause 4Read This Before Entering Telephone Numbers What Is Speed Dialing? Access Code DialingOne-Touch Speed Dialing Coded Speed DialingSetting Up One-Touch Speed Dialing Enter the telephone number up to 120 digits using Press or until the one-touch speed dialing key’sNumber that you want to register appears press Set Press or until 1.TEL Number Entry appearsTo end the procedure and return to the Standby mode To stop here and register another keyPress or to select a preset time number 1 to 5 press Set 100 p.m. as 1300 press Set Key, press Data RegistrationIf you want to set the transmission type, press or until TX Type appears press SetSetting Description If you experience transmission errors during long distance Until 5.TX Speed appears press SetIf you want to change the transmission speed, press or Press or to select the desired transmission speedPress or until 6.ECM appears press Set If you want to select a telephone line for outgoing faxAppears press Set Press or to select a sender name press Set If you select ‘FIXED’Setting Up Coded Speed Dialing 16Setting Up Coded Speed Dialing Enter a name up to 16 characters long using the numeric Press or until 3.OPTIONAL Setting appearsIf you want to set an access code, press or until Access Code appears press SetEnter an access code from two to ﬁve digits using Press or to select a preset time number 1 to 5 pressIf you want to set the time for the transmission, press or 100 p.m. as Press SetPress or to select the desired transmission type press Set Designates the transaction as a transmission to a Press or to select the desired transmission speed press Set If you want to turn ECM Error Correction Mode ‘ON’ or ‘OFF’ Press or to select ‘ON’ or ‘OFF’ press SetPress or to select Auto or Fixed press Set Press or to select a sender name press Set Setting Up Group Dialing When you are ﬁnished registering destinations, press Set Dialing code that you want to set as the group dial pressPress or until 1.DSTN TEL/ID appears press Set Register all the destinations for the group26Setting Up Group Dialing Press or to select a preset time number 1 to 5 press Or until 2.TX Time Settng appears press Set28Setting Up Group Dialing Setting Up the Access Code Key Make sure that 2.NO of Characters is displayed press Set OtherUsing CF-PL Facsimile GuideUSEN HT1-2188-000-V.1.0 Using Speed Dialing Using One-Touch Speed DialingPlace your documents on the machine Press the desired one-touch speed dialing keyUsing Speed Dialing Using Coded Speed Dialing Using Group Dialing 36Using Speed Dialing Using Access Code Dialing Press the access code key that you have setEnter the access code from two to ﬁve digits using Numeric keys38Using Speed Dialing Using Directory Dialing Directory 2 Press DirectoryPress a key on the numeric keypad which corresponds to ﬁrst letter of the name of the party you are searching forPress or to scroll through the other names press Set Sending Documents Setting a Document for Sending Preparing the DocumentSetting the Document on the Machine Adjust the document guides to ﬁt the width of your documentPlace your document face up in the document feeder tray Extension TrayAdjusting the Scan Settings Machine adjusts the quality of the image Selecting a Sender’s Name Specify the destinationContinue the procedure for sending the document Press or until the desired sender’s name appears onLCD display press Set Using Regular Dialing Dial the telephone number using the numeric keysPress Start Cancel Sending a Document Cancel Sending on a Single LinePress to cancel the transmission Press StopCancel Sending on a Dual Line Press or to select the transaction you want to cancelChecking/Canceling Fax Jobs Flow of Checking OperationsPress Monitor Press Set Canceling with the Stop key If you press Stop during scanningIf there is only one job being processed If there are multiple jobsCanceling a Job from the Monitor Screen Display the job you want to cancelPress Dialing Long Distance with Regular Dialing Press Hook if you want to use Manual SendingDial the long distance number using the numeric keys Press Start hang up your handsetOverview of Sending Methods Memory SendingTransaction Number Transaction NumberDirect Sending Press Direct TXName, telephone number, and transaction number Manual Sending Press HookAsk the other party to press the start key on their fax Machine, then hang up their handsetPress Start on your machine hang up your handset Redialing When the Line Is Busy What Is Automatic Redialing?Messages Displayed When Redialing Setting Up Redialing Press or to display the desired Auto Redial setting Press Stop to return to the Standby mode Sequential Broadcasting to More Than One Location To use access code dialing To use one-touch speed dialingTo use coded speed dialing To use regular dialingAfter you have speciﬁed all of the destinations, press Start Sending Documents at a Preset Time Enter the time in 24-hour notation e.g., 100 p.m. asEnter all the numbers, including zeros Specify the destinations press Start Press Set Sending a Document with a Subaddress/Password Subaddress/Password Sending with Speed DialingSubaddress/Password Sending with the Operation Panel Keys Press Start to start scanning immediatelySpecify the destination press Set If you want to enter a password, press Password Enter the ITU-T password up to 20 digits using the numeric36Sending a Document with a Subaddress/Password Receiving Documents Setting the Automatic Receive Mode Receiving Documents AutomaticallyReception Error Messages Optional Dual Line TransactionsReceiving Documents Manually Receiving a Document Manually with the Optional HandsetPress or to select Manual RX press Set Every time you hear the telephone ring, pick up the handsetReceiving If you hear someone on the line, you can speak to themReceiving a Document Manually with an Extension Telephone Make sure the extension telephone is connected properlyChanging the Remote Receive ID Enter a new number for the ID 00 to 99 using the numeric StepCancel Receiving a Document Cancel Receiving on a Single LinePress Stop to cancel the reception Press to cancel receiving the documentCancel Receiving on a Dual Line Using the Machine as a Copier Preparing the Document Setting a Document on the Machine Place your documents face up in the document feeder tray4Setting a Document on the Machine Adjusting the Scan Settings Specify the document settings Making CopiesPress Copy If you want to select another paper cassette or the MP trayEnter the number of copies 01 to 99 using the numeric keys Checking/Canceling Copy Jobs Press Monitor Press or to display 2. Copy press SetChecking/Canceling Copy Jobs Canceling from the Monitor Screen Using a Relay Network What Is Relay Broadcasting? Setting Up and Using a Standard Relay Unit Setting Your Machine as a Relay UnitPress or to display the setting you want press Set RX Password Group Dial NameTrigger Subaddress SENDER’S FAX no# of RX Copies Select LocationsTX Report TransmitChanging the Relay Broadcast Settings Press or until 2.CHANGE Data appears pressPress or to display the setting you want to change press Set Deleting the Relay Group 10Setting Up and Using a Standard Relay Unit Sending a Document to a Relay Unit for Relay Broadcasting Conﬁrm the following points on your machineSending a Document to a Relay Unit with Speed Dialing Sending with the Advanced Communication KeyAdvanced Communication 14Sending a Document to a Relay Unit for Relay Broadcasting Using Conﬁdential Mailboxes Setting Up and Using the Conﬁdential Mailbox Feature Set Press or until 6.FILE Settings appears pressCreating a Conﬁdential Mailbox Set Press or until 1.CONFIDNTL Mailbox appearsPress or until 2.PASSWORD appears press Set Spaces using the numeric keys press Set If an ITU-T password is also required, press or untilRX Password appears press Set Enter a password up to seven digits using the numeric keysCopies to print using the numeric keys press Set Enter a two digit number to specify the number of documentChanging Conﬁdential Mailbox Settings To change using the numeric keys press SetSet or until 1.CONFIDNTL Mailbox appears press Set Open all three one-touch speed dialing panels press DataSet You want to delete using the numeric keys press Set Deleting a Conﬁdential MailboxPress or until 3.DELETE File appears press Set Enter the two digit number of the conﬁdential mailbox thatPress Stop to return to the Standby mode Receiving a Conﬁdential Document Set Sending a Conﬁdential Document Sending a Conﬁdential Document with Speed DialingPress or to display Confidential press Set If an ITU-T password is also required, press Password Press or until 1.CONFIDENTIAL TX appears pressSet Dial the telephone number press Set Press Start 16Sending a Confidential Document Using Polling What Is Polling? Before You Use Polling ReceivingPolling Other Fax Machines to Receive a Document Dial the other party’s numberDirectory Dialing, on p Enter the ITU-T subaddress using the numeric keys press Set If an ITU-T password is required, press PasswordPolling to Receive at a Preset Time 3 8 Enter the ITU-T password using the numeric keys pressPress or until 3.PRESET Polling appears press Set You can also press or to select a preset polling box number Press or until 3.SELECT Locations appears Specify the destination to poll press SetSet the time for your machine to poll other fax machines To set preset polling for everyday To set preset polling for selected daysChanging the Preset Polling Settings Registration or until 3.FAX Settings appearsKeys press Set Press or to display the setting you want to change press Set Deleting a Preset Polling Box Press Stop to return to the Standby mode Setting Up Polling Sending Setting Up a Polling BoxBefore You Can Be Polled to Send Setting Up Polling Sending Or until 2.PASSWORD appears press Set Press or until 1.FILE Name appears press SetEnter a ﬁle name for the polling box up to 24 characters Press or until 4.TX Password appears press Enter an ITU-T subaddress up to 20 digits using the numericPress or until 3.SUBADDRESS appears press Scanning a Document into the Memory for Polling Sending Press or until 5.ERASE After TX appears pressSet Press or to display on or OFF press Set Enter the two digit number of the polling box using Press Advanced Communication press Set twiceOr until you see the sender’s name you want to use Changing the Polling Box Settings Change using the numeric keys press SetEnter the password up to seven digits using the numeric You can also press or to select the polling box numberPress or to display the setting you want to change To the Standby modeDeleting a Polling Box Set or until 4.POLLING BOX appears pressDelete using the numeric keys press Set Enter the two digit number of the polling box you want toSpecial Sending/Receiving Features Before You Setup Document Transfer Transferring DocumentsSetting Up the Machine for Document Transfer File Name Press a one-touch speed dialing key, or Coded DialTime Setup Start TimeEveryday Select DaysTurning the Transfer Mode on and OFF Seven digits using the numeric keys press SetChanging the Transfer Settings If you have not previously set a password, proceed to stepOn p Transfer, on p8Transferring Documents Canceling the Transfer Settings Setup ﬁle using the numeric keys press SetUsing Memory Lock Setting a Time and Password for Memory LockPress or until 3.FAX Settings appears press Set MEM Lock Password Report Output noOutput YES If a memory lock password has been set, enter the password Turning Memory Lock onPress Memory Reception If a memory lock password has been set, enter the memory Lock password using the numeric keys press SetTurning Memory Lock OFF and Printing Documents When the Machine Displays Received in Memory Check the LCD display messages16When the Machine Displays Received in Memory Printing a Memory List Menu is displayed belowIf you have set a password for the document stored Memory, enter the password up to seven digits usingPrinting a Document in Memory Press or to display the transaction numberPrinting starts Sending a Document in Memory to a Different Destination Press or until 4.RESEND Document appearsPress or to select the document you want to send Name appears on the LCD display You can also use the numeric keys to select a sender’s nameEnter the password using the numeric keys press Set Erasing a Document from MemoryDeleting a Document with the Delete File Key Press Delete FileDeleting a Document with the Memory Reference Key Press to delete the selected documentPress or until 5.DELETE Document appears Document that you want to delete press Set24Erasing a Document from Memory What Happens to the Memory After a Power Failure? About the Backup BatteryHow Your Registered Data Is Protected 26What Happens to the Memory After a Power Failure? Other Special Features 10-1Using the Telephone When you hear the dial tone, specify the destinationPick up the handset, or press Hook 10-3 Dial the telephone number of the information service using Tone Dialing on a Pulse Line10-5 Setting Up and Using PIN Codes Setting a PIN Code10-7 Dialing with a PIN Code after the Number Using the numeric keys Dialing with a PIN Code before the NumberPIN code is not displayed as you enter it 10-9Enter the telephone number using the numeric keys press Setting PIN Code Access for Speed Dialing 10-11Using Speed Dialing with PIN Code Access Three digit codeForced PIN Code Access Enter the PIN code up to 20 digits using the numeric keys10-13 Dial the telephone number using the numeric keys, press a Digit codeSpeed dialing key, or press Coded Dial followed by a three Setting Up the Program One-Touch Key Press or until 6.PROG 1-TOUCH KEY appears press Set10-15 Delayed TX PrintSender Name Confidential10-17 Setting Up and Using the Optional Stamp Feature Setting Up the Stamp FeatureSetting Up the Stamp Action Press or until 4.FAX Default appears press SetPress or until 5.TX Stamp appears press Set 10-19DIRECT&MEMORY Turning the Stamp Feature ON/OFF 10-21How the Machine Operates with Default Settings Feature Menu Item Description of DefaultOffhook Alarm ECM TXECM RX Energy SaverAuto Redial RX ReductionActivity Report CONFID. RX10-25 User TEL noUnit Name 10-26How the Machine Operates with Default Settings Summary of Important Settings 11-1Opening the Additional Functions Menu Summary of User Data Settings TX Send SettingsRX Receive Settings 11-3LAN Settings User Settings Setting Procedure11-5 Setting Item Description TEL Line SettingsTouch Tone Rotary Pulse11-7 Other FAX Numbers Prog 1-TOUCH KEYPrint Report 11-9 SENDER’S Name SETMemory Reference Line Report Settings Press or until 2.REPORT Settings appears11-11 Print Error only Report with TX ImageCONFID. RX Report 11-13 Auto PrintDaily Report Time Report Print TimeTX Send Settings Press or until 3.TX Settings appears press Set11-15 Erase Failed TXStamp Action Direct & Memory TXDirect TX NECESS. PIN CodeRX Receive Settings 11-17Receive Mode Auto RXManual RX Remote RX IDPrinter Settings Press or until 5. Printer Settings appears11-19 # of Copies 11-21 File Settings Setup File 11-23Confidntl Mailbox SET BOX #TEL= Relay TX GroupPreset Polling 11-25Change Data SET RLY Group TX#TX Password Polling BOXErase After TX 11-27 TransferFile System Settings 11-29System Settings Password Memory Lock RX11-31 Phone NO. CheckFAX Default ResolutionTX Mode Standard11-33 11-34System Settings Printing Reports and Lists 12-1Printing the Speed Dialing Lists One-Touch Speed Dialing ListCoded Speed Dialing List One-Touch Speed Dialing List Detail Coded Speed Dialing List DetailGroup Dial List Access Code List Regulartx12-5 Printing the User’s Data List Open all three one-touch speed dialing panels press ReportPress or until 3.USER Data appears Press Set to start printing 12-7Reports ST. TimeTime USE PGSPrinting the Activity Management Report Activity Management ReportActivity Management Report TX/RX Separate Press Report Set Department ID ReportError Report TX Activity ReportsTransmission TX Report Transmission TX Report with First Error Report RX Multi-Transaction ReportReception RX Report Conﬁdential Receive Report Relay Broadcast ReportCancel Report Printing Press or until 6.CANCEL Report appears press Set12-15 Memory Lists Conﬁdential Mailbox ListDocument Memory List Memory Clear ReportPress or until 4.DOC. Memory List appears 12-1712-18Memory Lists Troubleshooting13 13-1Error Code Table Listed by Number 13-3 See Dialing Long Distance with Regular Dialing, on p 13-5 Are using are correct 13-7 List of LCD Display Messages Alphabetical List # Already in USECheck Printer Cover 13-9Memory Full Not FOUND, TRY Again 13-11Received in Memory TX Limit Reached 13-13When Trouble Occurs Sending DocumentsMaintenance, in the Reference Guide 13-16When Trouble Occurs Troubleshooting Receiving Documents Copying Documents Other Troubles Line, on p 13-22When Trouble Occurs Appendix 14-1Dial Features Copier FeaturesSpeciﬁcations OperationTelephone Features Fax FeaturesTransmitting ReceivingDocuments You Can Scan Document Media to AvoidSpeciﬁcations for Paper Documents Document ThicknessDocument Size 14-5Scanning Area Printing AreaLedger Letter/LegalGlossary Conﬁdential mailbox password Coded speed dialingConﬁdential mailbox Conﬁdential receivingDefault Delayed transmissionDensity control Destination labelDual-Line Upgrade Kit DocumentDocument density Document feeder trayError lamp FineGroup dialing Use/Memory lamp JackLong distance dialing Manual receivingMemory reception password Manual sendingMemory broadcast Memory ﬁleNormal mode MultitransactionNoise Numeric keysPreset polling box Pause timePIN code Polling boxReduction mode PulseRegistering Regular dialingResolution RX password Restricted receptionRotary pulse Scanning areaSwitchboard Timer sendingTone/pulse setting StandardTransfer password TX passwordTransfer Transmission timeUltra Fine Urgent documentIndex IndexConfidential RX Display Language Confidential TX, 2-11 14-23Keypad Volume Setting for speed dialing, 10-11 with speed dialing Report Settings TX Settings

Related manuals

Manual 108 pages 45.73 Kb

Manual 6 pages 32 Kb