Canon 700 manual List of LCD Display Messages Alphabetical List, # Already in USE

Page 317

Troubleshooting

13

List of LCD Display Messages (Alphabetical List)

Below is a list of messages that are displayed on the screen when a problem occurs in the machine.

# ALREADY IN USE

Cause	The box number you entered is already in use. For example, you cannot use the
	same box number for a conﬁdential mailbox and a polling box.

Remedy	Select another box number.

AUTO REDIAL


Cause	The other party’s line was busy on the previous dialing attempt and your
	machine is dialing the number again.

Remedy	To cancel redialing, press [Stop] if you are using Direct Sending. If you are using
	Memory Sending, press [Delete File] ➞ select the transaction number ➞ press
	[Set].

CHECK DOCUMENT


Cause	A document page may be jammed or may not have been fed correctly by the
	ADF (Automatic Document Feeder).

Remedy 1 Clear the paper jam, and try placing the document again. (See Chapter 7, “Troubleshooting,” in the Reference Guide.)

Remedy 2 If the document does not feed correctly, clean the rollers. (See Chapter 7, “Troubleshooting,” in the Reference Guide.)

CHECK PRINTER

Cause	Printer malfunction.

Remedy	Press [Stop]. Disconnect the machine from its power source, wait a few minutes,
	then connect the power cord to the power outlet. If the machine is connected to
	a UPS (Uninterruptable Power Source), disconnect the power cord, and plug it
	into an AC outlet. If the message remains on the LCD display and the machine
	does not return to the Standby mode, call your local authorized Canon dealer.

13-8List of LCD Display Messages (Alphabetical List)

CF-PL Facsimile Guide_USEN HT1-2188-000-V.1.0

Image 317

Contents Page Laser Class 700 Series Facsimile Guide With Cover Sheet Editor Manuals for the MachineAppendix How This Manual Is OrganizedContents Sending Documents Using Speed DialingReceiving Documents Using the Machine as a CopierUsing Conﬁdential Mailboxes Using a Relay NetworkUsing Polling Special Sending/Receiving FeaturesSummary of Important Settings Other Special FeaturesAppendix TroubleshootingPrinting Reports and Lists Glossary -7 Index Documents You Can ScanSymbols Used in This Manual How to Use This ManualKeys Used in This Manual Press Data RegistrationXii Illustrations Used in This ManualLegal Notices Power RequirementsUsers in the U.S.A LocationXiv Connection of the EquipmentCF-PL Facsimile GuideUSEN HT1-2188-000-V.1.0 Xvi Xvii Users in CanadaXviii AvisTrademarks Super G3Copyright XixDisclaimers Before You Start Using This Machine Full Support of ITU-T Subaddresses and Passwords Main FeaturesImproved Speed UHQ Ultra High Quality ImageAutomatic Dialing Variety of Send and Receive FeaturesECM Send and Receive Receiving in Memory If You Run Out of Paper or TonerBetter Security with PIN Codes Delayed SendingDual Access JBIG, Improved Image Data Compression JbigOne-Touch Panels Closed Operation Panel Parts and FunctionsError Lamp Speaker Volume SwitchPrinter Operation Panel Counter CheckMonitor ResolutionDelete File LCD DisplayOne-Touch Panels Opened Delete PasswordReturn SpacePress Data Registration Using the MenusGeneral Guidelines for Registering Information Press or to display the name of the desired menu title Press Stop to return to the Standby modePress or until the name of the menu you want to open Set to go to the next levelEntering Names for Registration Press to change the entry modePress the appropriate key on the numeric keypad to enter a Letter or numberPress or to move the cursor to the left or right to To complete entering the name for registration, press SetKey Description Operation Panel Key Summary TableKeys for Registering Information Registering Required Sender Information Things You Must Do Before Using This MachineWhat Is Sender Information? Use 24-hour notation to enter the time e.g., 100 p.m. as Press SetOpen all three one-touch speed dialing panels Set Press or until 1.USER Settings appears press Press or until 3.FAX Settings appears pressSet Press or until 1.TEL Line Settings appears Open all three one-touch speed dialing panelsMenu Press or until 1.USER TEL NO. appears pressSet Checking and Setting the Telephone LinePress Stop to return to the Standby mode Press or until 1.USER Settings appears press Telephone line type is set Registering a Sender’s Name Registering Sender’s NamesBefore You Start Using This Machine If you select Other FAX Numbers If you select User TEL NumberPress or until 1.SENDER Name REG. appears When you are ﬁnished making changes, press SetPress Set To change the sender’s name28Things You Must Do Before Using This Machine How the Two Telephone Lines Operate Using the Optional Dual LineDisabled Feature Description Registering Telephone Numbers for the Lines Press or until 2.TEL Line TYPE. appears press Press or until 3.TX Start Speed appears press Set Press or to select Touch Tone or Rotary Pulse press SetPress or until 2. Line 2 appears press Set Setting the TX Line Priority34Using the Optional Dual Line Press or to display the desired setting press Set Switching Between the Two LinesWhen you are ﬁnished, press Stop to return to the Standby Mode36Using the Optional Dual Line Using Speed Dialing Read This Before Entering Telephone Numbers When you come to a step that asks you to enter a number forEntering Pauses for Dialing Dialing, use the numeric keys to enter the numberAdjusting the Length of a Pause 4Read This Before Entering Telephone Numbers Access Code Dialing What Is Speed Dialing?One-Touch Speed Dialing Coded Speed DialingSetting Up One-Touch Speed Dialing Press or until the one-touch speed dialing key’s Enter the telephone number up to 120 digits usingNumber that you want to register appears press Set Press or until 1.TEL Number Entry appearsTo stop here and register another key To end the procedure and return to the Standby modePress or to select a preset time number 1 to 5 press Set Key, press Data Registration 100 p.m. as 1300 press SetIf you want to set the transmission type, press or until TX Type appears press SetSetting Description Until 5.TX Speed appears press Set If you experience transmission errors during long distanceIf you want to change the transmission speed, press or Press or to select the desired transmission speedAppears press Set Press or until 6.ECM appears press SetIf you want to select a telephone line for outgoing fax If you select ‘FIXED’ Press or to select a sender name press SetSetting Up Coded Speed Dialing 16Setting Up Coded Speed Dialing Press or until 3.OPTIONAL Setting appears Enter a name up to 16 characters long using the numericIf you want to set an access code, press or until Access Code appears press SetPress or to select a preset time number 1 to 5 press Enter an access code from two to ﬁve digits usingIf you want to set the time for the transmission, press or 100 p.m. as Press SetPress or to select the desired transmission type press Set Designates the transaction as a transmission to a Press or to select the desired transmission speed press Set Press or to select Auto or Fixed press Set If you want to turn ECM Error Correction Mode ‘ON’ or ‘OFF’Press or to select ‘ON’ or ‘OFF’ press Set Press or to select a sender name press Set Setting Up Group Dialing Dialing code that you want to set as the group dial press When you are ﬁnished registering destinations, press SetPress or until 1.DSTN TEL/ID appears press Set Register all the destinations for the group26Setting Up Group Dialing Or until 2.TX Time Settng appears press Set Press or to select a preset time number 1 to 5 press28Setting Up Group Dialing Setting Up the Access Code Key Other Make sure that 2.NO of Characters is displayed press SetUsing CF-PL Facsimile GuideUSEN HT1-2188-000-V.1.0 Using One-Touch Speed Dialing Using Speed DialingPlace your documents on the machine Press the desired one-touch speed dialing keyUsing Speed Dialing Using Coded Speed Dialing Using Group Dialing 36Using Speed Dialing Press the access code key that you have set Using Access Code DialingEnter the access code from two to ﬁve digits using Numeric keys38Using Speed Dialing Directory 2 Press Directory Using Directory DialingPress a key on the numeric keypad which corresponds to ﬁrst letter of the name of the party you are searching forPress or to scroll through the other names press Set Sending Documents Preparing the Document Setting a Document for SendingAdjust the document guides to ﬁt the width of your document Setting the Document on the MachinePlace your document face up in the document feeder tray Extension TrayAdjusting the Scan Settings Machine adjusts the quality of the image Specify the destination Selecting a Sender’s NameLCD display press Set Continue the procedure for sending the documentPress or until the desired sender’s name appears on Press Start Using Regular DialingDial the telephone number using the numeric keys Cancel Sending on a Single Line Cancel Sending a DocumentPress to cancel the transmission Press StopPress or to select the transaction you want to cancel Cancel Sending on a Dual LinePress Monitor Press Set Checking/Canceling Fax JobsFlow of Checking Operations If you press Stop during scanning Canceling with the Stop keyIf there is only one job being processed If there are multiple jobsPress Canceling a Job from the Monitor ScreenDisplay the job you want to cancel Press Hook if you want to use Manual Sending Dialing Long Distance with Regular DialingPress Start hang up your handset Dial the long distance number using the numeric keysMemory Sending Overview of Sending MethodsTransaction Number Transaction NumberPress Direct TX Direct SendingName, telephone number, and transaction number Press Hook Manual SendingPress Start on your machine hang up your handset Ask the other party to press the start key on their faxMachine, then hang up their handset Messages Displayed When Redialing Redialing When the Line Is BusyWhat Is Automatic Redialing? Setting Up Redialing Press or to display the desired Auto Redial setting Press Stop to return to the Standby mode Sequential Broadcasting to More Than One Location To use one-touch speed dialing To use access code dialingTo use coded speed dialing To use regular dialingAfter you have speciﬁed all of the destinations, press Start Enter all the numbers, including zeros Sending Documents at a Preset TimeEnter the time in 24-hour notation e.g., 100 p.m. as Specify the destinations press Start Press Set Subaddress/Password Sending with Speed Dialing Sending a Document with a Subaddress/PasswordPress Start to start scanning immediately Subaddress/Password Sending with the Operation Panel KeysSpecify the destination press Set Enter the ITU-T password up to 20 digits using the numeric If you want to enter a password, press Password36Sending a Document with a Subaddress/Password Receiving Documents Receiving Documents Automatically Setting the Automatic Receive ModeOptional Dual Line Transactions Reception Error MessagesReceiving a Document Manually with the Optional Handset Receiving Documents ManuallyEvery time you hear the telephone ring, pick up the handset Press or to select Manual RX press SetReceiving If you hear someone on the line, you can speak to themMake sure the extension telephone is connected properly Receiving a Document Manually with an Extension TelephoneChanging the Remote Receive ID Step Enter a new number for the ID 00 to 99 using the numericCancel Receiving on a Single Line Cancel Receiving a DocumentPress Stop to cancel the reception Press to cancel receiving the documentCancel Receiving on a Dual Line Using the Machine as a Copier Preparing the Document Place your documents face up in the document feeder tray Setting a Document on the Machine4Setting a Document on the Machine Adjusting the Scan Settings Making Copies Specify the document settingsPress Copy If you want to select another paper cassette or the MP trayEnter the number of copies 01 to 99 using the numeric keys Press Monitor Press or to display 2. Copy press Set Checking/Canceling Copy JobsChecking/Canceling Copy Jobs Canceling from the Monitor Screen Using a Relay Network What Is Relay Broadcasting? Setting Your Machine as a Relay Unit Setting Up and Using a Standard Relay UnitPress or to display the setting you want press Set Group Dial Name RX PasswordTrigger Subaddress SENDER’S FAX noSelect Locations # of RX CopiesTX Report TransmitPress or until 2.CHANGE Data appears press Changing the Relay Broadcast SettingsPress or to display the setting you want to change press Set Deleting the Relay Group 10Setting Up and Using a Standard Relay Unit Conﬁrm the following points on your machine Sending a Document to a Relay Unit for Relay BroadcastingSending with the Advanced Communication Key Sending a Document to a Relay Unit with Speed DialingAdvanced Communication 14Sending a Document to a Relay Unit for Relay Broadcasting Using Conﬁdential Mailboxes Set Press or until 6.FILE Settings appears press Setting Up and Using the Conﬁdential Mailbox FeatureCreating a Conﬁdential Mailbox Set Press or until 1.CONFIDNTL Mailbox appearsPress or until 2.PASSWORD appears press Set If an ITU-T password is also required, press or until Spaces using the numeric keys press SetRX Password appears press Set Enter a password up to seven digits using the numeric keysEnter a two digit number to specify the number of document Copies to print using the numeric keys press SetTo change using the numeric keys press Set Changing Conﬁdential Mailbox SettingsSet or until 1.CONFIDNTL Mailbox appears press Set Open all three one-touch speed dialing panels press DataSet Deleting a Conﬁdential Mailbox You want to delete using the numeric keys press SetPress or until 3.DELETE File appears press Set Enter the two digit number of the conﬁdential mailbox thatPress Stop to return to the Standby mode Receiving a Conﬁdential Document Set Sending a Conﬁdential Document with Speed Dialing Sending a Conﬁdential DocumentPress or to display Confidential press Set Set Dial the telephone number press Set If an ITU-T password is also required, press PasswordPress or until 1.CONFIDENTIAL TX appears press Press Start 16Sending a Confidential Document Using Polling Before You Use Polling Receiving What Is Polling?Directory Dialing, on p Polling Other Fax Machines to Receive a DocumentDial the other party’s number If an ITU-T password is required, press Password Enter the ITU-T subaddress using the numeric keys press Set3 8 Enter the ITU-T password using the numeric keys press Polling to Receive at a Preset TimePress or until 3.PRESET Polling appears press Set You can also press or to select a preset polling box number Set the time for your machine to poll other fax machines Press or until 3.SELECT Locations appearsSpecify the destination to poll press Set To set preset polling for selected days To set preset polling for everydayKeys press Set Changing the Preset Polling SettingsRegistration or until 3.FAX Settings appears Press or to display the setting you want to change press Set Deleting a Preset Polling Box Press Stop to return to the Standby mode Before You Can Be Polled to Send Setting Up Polling SendingSetting Up a Polling Box Setting Up Polling Sending Enter a ﬁle name for the polling box up to 24 characters Or until 2.PASSWORD appears press SetPress or until 1.FILE Name appears press Set Press or until 3.SUBADDRESS appears press Press or until 4.TX Password appears pressEnter an ITU-T subaddress up to 20 digits using the numeric Set Press or to display on or OFF press Set Scanning a Document into the Memory for Polling SendingPress or until 5.ERASE After TX appears press Or until you see the sender’s name you want to use Enter the two digit number of the polling box usingPress Advanced Communication press Set twice Change using the numeric keys press Set Changing the Polling Box SettingsEnter the password up to seven digits using the numeric You can also press or to select the polling box numberTo the Standby mode Press or to display the setting you want to changeDeleting a Polling Box Set or until 4.POLLING BOX appears pressEnter the two digit number of the polling box you want to Delete using the numeric keys press SetSpecial Sending/Receiving Features Transferring Documents Before You Setup Document TransferSetting Up the Machine for Document Transfer Press a one-touch speed dialing key, or Coded Dial File NameStart Time Time SetupEveryday Select DaysSeven digits using the numeric keys press Set Turning the Transfer Mode on and OFFIf you have not previously set a password, proceed to step Changing the Transfer SettingsOn p Transfer, on p8Transferring Documents Setup ﬁle using the numeric keys press Set Canceling the Transfer SettingsPress or until 3.FAX Settings appears press Set Using Memory LockSetting a Time and Password for Memory Lock MEM Lock Password Output YES ReportOutput no Press Memory Reception If a memory lock password has been set, enter the passwordTurning Memory Lock on Turning Memory Lock OFF and Printing Documents If a memory lock password has been set, enter the memoryLock password using the numeric keys press Set Check the LCD display messages When the Machine Displays Received in Memory16When the Machine Displays Received in Memory Menu is displayed below Printing a Memory ListMemory, enter the password up to seven digits using If you have set a password for the document storedPrinting a Document in Memory Press or to display the transaction numberPrinting starts Press or to select the document you want to send Sending a Document in Memory to a Different DestinationPress or until 4.RESEND Document appears You can also use the numeric keys to select a sender’s name Name appears on the LCD displayErasing a Document from Memory Enter the password using the numeric keys press SetDeleting a Document with the Delete File Key Press Delete FilePress to delete the selected document Deleting a Document with the Memory Reference KeyPress or until 5.DELETE Document appears Document that you want to delete press Set24Erasing a Document from Memory How Your Registered Data Is Protected What Happens to the Memory After a Power Failure?About the Backup Battery 26What Happens to the Memory After a Power Failure? 10-1 Other Special FeaturesPick up the handset, or press Hook Using the TelephoneWhen you hear the dial tone, specify the destination 10-3 Tone Dialing on a Pulse Line Dial the telephone number of the information service using10-5 Setting a PIN Code Setting Up and Using PIN Codes10-7 Dialing with a PIN Code after the Number Dialing with a PIN Code before the Number Using the numeric keysPIN code is not displayed as you enter it 10-9Enter the telephone number using the numeric keys press 10-11 Setting PIN Code Access for Speed DialingThree digit code Using Speed Dialing with PIN Code Access10-13 Forced PIN Code AccessEnter the PIN code up to 20 digits using the numeric keys Speed dialing key, or press Coded Dial followed by a three Dial the telephone number using the numeric keys, press aDigit code 10-15 Setting Up the Program One-Touch KeyPress or until 6.PROG 1-TOUCH KEY appears press Set Print Delayed TXSender Name Confidential10-17 Setting Up the Stamp Feature Setting Up and Using the Optional Stamp FeaturePress or until 4.FAX Default appears press Set Setting Up the Stamp ActionPress or until 5.TX Stamp appears press Set 10-19DIRECT&MEMORY 10-21 Turning the Stamp Feature ON/OFFFeature Menu Item Description of Default How the Machine Operates with Default SettingsECM TX Offhook AlarmECM RX Energy SaverRX Reduction Auto RedialActivity Report CONFID. RXUnit Name 10-25User TEL no 10-26How the Machine Operates with Default Settings 11-1 Summary of Important SettingsOpening the Additional Functions Menu TX Send Settings Summary of User Data SettingsRX Receive Settings 11-3LAN Settings 11-5 User SettingsSetting Procedure TEL Line Settings Setting Item DescriptionTouch Tone Rotary Pulse11-7 Print Report Other FAX NumbersProg 1-TOUCH KEY Memory Reference 11-9SENDER’S Name SET Line 11-11 Report SettingsPress or until 2.REPORT Settings appears CONFID. RX Report Print Error onlyReport with TX Image Auto Print 11-13Daily Report Time Report Print TimePress or until 3.TX Settings appears press Set TX Send SettingsErase Failed TX 11-15Direct & Memory TX Stamp ActionDirect TX NECESS. PIN Code11-17 RX Receive SettingsAuto RX Receive ModeManual RX Remote RX ID11-19 Printer SettingsPress or until 5. Printer Settings appears # of Copies 11-21 File Settings 11-23 Setup FileConfidntl Mailbox SET BOX #Relay TX Group TEL=11-25 Preset PollingChange Data SET RLY Group TX#Erase After TX TX PasswordPolling BOX Transfer 11-27File 11-29 System SettingsMemory Lock RX System Settings PasswordPhone NO. Check 11-31Resolution FAX DefaultTX Mode Standard11-33 11-34System Settings 12-1 Printing Reports and ListsCoded Speed Dialing List Printing the Speed Dialing ListsOne-Touch Speed Dialing List Group Dial List One-Touch Speed Dialing List DetailCoded Speed Dialing List Detail Regulartx Access Code List12-5 Press or until 3.USER Data appears Printing the User’s Data ListOpen all three one-touch speed dialing panels press Report 12-7 Press Set to start printingST. Time ReportsTime USE PGSActivity Management Report TX/RX Separate Printing the Activity Management ReportActivity Management Report Department ID Report Press Report SetTransmission TX Report Error Report TXActivity Reports Transmission TX Report with First Reception RX Report Error Report RXMulti-Transaction Report Relay Broadcast Report Conﬁdential Receive Report12-15 Cancel Report PrintingPress or until 6.CANCEL Report appears press Set Conﬁdential Mailbox List Memory ListsMemory Clear Report Document Memory ListPress or until 4.DOC. Memory List appears 12-1712-18Memory Lists 13-1 Troubleshooting13Error Code Table Listed by Number 13-3 See Dialing Long Distance with Regular Dialing, on p 13-5 Are using are correct 13-7 # Already in USE List of LCD Display Messages Alphabetical List13-9 Check Printer CoverMemory Full 13-11 Not FOUND, TRY AgainReceived in Memory 13-13 TX Limit ReachedSending Documents When Trouble OccursMaintenance, in the Reference Guide 13-16When Trouble Occurs Troubleshooting Receiving Documents Copying Documents Other Troubles Line, on p 13-22When Trouble Occurs 14-1 AppendixCopier Features Dial FeaturesSpeciﬁcations OperationFax Features Telephone FeaturesTransmitting ReceivingDocument Media to Avoid Documents You Can ScanSpeciﬁcations for Paper Documents Document Thickness14-5 Document SizePrinting Area Scanning AreaLedger Letter/LegalGlossary Coded speed dialing Conﬁdential mailbox passwordConﬁdential mailbox Conﬁdential receivingDelayed transmission DefaultDensity control Destination labelDocument Dual-Line Upgrade KitDocument density Document feeder trayGroup dialing Error lampFine Jack Use/Memory lampLong distance dialing Manual receivingManual sending Memory reception passwordMemory broadcast Memory ﬁleMultitransaction Normal modeNoise Numeric keysPause time Preset polling boxPIN code Polling boxPulse Reduction modeRegistering Regular dialingResolution Restricted reception RX passwordRotary pulse Scanning areaTimer sending SwitchboardTone/pulse setting StandardTX password Transfer passwordTransfer Transmission timeUrgent document Ultra FineIndex Index14-23 Confidential RX Display Language Confidential TX, 2-11Keypad Volume Setting for speed dialing, 10-11 with speed dialing Report Settings TX Settings

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