Toshiba GA-1201 setup guide Email Setting Public Template, Subject

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Email Setting (Public Template)

In the Email Setting page, you can specify the properties of Emails.

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1)Subject

Specify the subject of the Email. "Scanned from (Device Name) [(Template Name)] (Date) (Time)" is selected by default, or enter the desired subject in a field under this.

2)From Address

Enter the Email address of the sender. When the recipient (destination) is responding to the Email sent from this equipment using a template, it is automatically sent back to the Email.

3)From Name

Enter the sender's name.

4)Body

Enter the main body of the Email. Up to 1,000 letters (including spaces) can be entered. When a template is used, a main body entered in this field will be applied to the Email.

5)File Format

Select the file format of scanned images to be sent as Emails.

-PDF : Select this to attach scanned images to Email as a PDF file.

-TIFF (Multi): Select this to attach scanned images to Email as a Multi-page TIFF file.

-TIFF (Single): Select this to attach scanned images to Email as a Single-page TIFF files.

6)File Name

Specify the file name to be used as a default setting. "DocYYMMDD (YYMMDD is a date)" is selected by default, or enter the desired name in the field under this.

7)Fragment Message Size

Select the fragment size of the message. If an Email is split into fragments and sent, they will be reconstructed into one upon reception.

Registering Public Templates 123

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Contents Setup Guide for Scanning Functions Page Preface Grant of License Software License AgreementDisclaimer of Warranty Lineup of our manuals Before Reading This ManualBasic functions Facsimile functionsScanning functions Trademarks How to read this manual Symbols in this manualContents Maintenance Menu Registration Menu Contents Overview OverviewOverview ContentsNetwork Use environments of TopAccessSetup Guide for Printing Functions Web browser Various Screens Basic Operations on Each Screen Basic Operations on Screens EquipmentVarious Screens Ready Screen Copy mode main screenMode Main Screens Digit Entry Screen Error Message ScreenMenu Selection Screen To return to main screen for each mode To select mode main screenBasic Operations on Each Screen User Functions button and screen transitionButton Function To select each menuCOMM.OPTION Example of menu selectionButton /Digital key Function To key in digitsPage To Enable Templates Setting Templates EquipmentPress or to select Template and press the Enter button To Enable TemplatesTo Print Lists Printing Lists EquipmentTo Print Lists ConfigurationPress the User Functions button Press or to select LISTS, and then press the Enter buttonMenu List Page Mode of TopAccess Mode of TopAccessEnd User Mode Mode of TopAccessAdministrator Mode Page Managing Address Book Checking Public TemplatesManaging Mailboxes Managing Inbound FAX Routing By TSIChecking public templates from the Panel View Checking Public TemplatesChecking public templates from the List View Adding or editing a contact Managing Address BookManaging contacts in the address book Enter following items to specify the recipient information Click Fax SettingClick Email Setting Contact Properties page, click Save to add new contact Set the item of Email Setting and click SaveClick Delete Deleting a contactClick the link that you want to delete in the contacts list Adding or editing a group Managing groups in the address bookEnter following items to specify the group properties Deleting a group Confidential Mailbox Managing MailboxesBulletin Board Mailbox Forward MailboxEnter the password for the mailbox and click OK Click Edit Setting up an Open MailboxSetting up or editing a mailbox Select agents and click Select Agent Box Number MailBox settingPassword Selecting the recipients from the address book Destination setting MailboxCheck the Group boxes that contains the desired recipients Click ADDSelecting the groups from the address book Selected contacts are removed from the recipient list Relay end terminal report Deleting an Open Mailbox Enter the password for the mailbox and click OKSelected mailbox is deleted Managing Inbound FAX Routing By TSI Setting up Inbound FAX routing by TSIYou want to edit in the mailboxes list Inbound FAX routing by TSI menu page is displayedClick Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Destination Remote Save As File Setting Inbound FAX routing by TSIProtocol Server NameLogin User Name Port Number CommandRetype Password Network PathDeleting Inbound FAX routing by TSI Viewing Counters TopAccess Counter TABDisplaying the total counter Viewing CountersYou can check the total counter in this Print CounterClick the Counters tab and the Department menu Displaying the department counterDepartment Code field and click Enter Department menu page is displayedPage Setting up Email Settings Setting up Save As File SettingsSetting up InternetFax Settings Displaying Version InformationClick the Setup menu and Network submenu Setting up Network Settings Scanning FunctionClick OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Default Port Number Setting up the FTP ClientClick the Setup menu and Save as file submenu Setting up Save As File SettingsSetting up Remote 1 and Remote Allows a network folder to be registered as a destination Click the Setup menu and Email submenu Setting up Email SettingsEmail Settings Default Body Strings Click the Setup menu and InternetFax submenu Setting up InternetFax SettingsFragment Page Size InternetFax SettingBody Strings Transmission Required Setting up Print Service Settings Scanning FunctionClick the Setup menu and Print Service submenu Enable Print Header Setting up the Email PrintEnable Print Message Body Maximum Email Body PrintEnable Email Error Forward Enable Print Email ErrorEmail Error Transfer Address Enable Partial EmailDisplaying Version Information Click the Setup menu and Version submenuPage Backing up Data TopAccess Administration TAB page Maintenance MenuAbout the Maintenance Functions Select the desired language in the Select drop down box Switching LanguagesClick the Maintenance menu and Install Language submenu Click Upload TopAccess languageClick Open Backing up Data Click the Maintenance menu and Backup submenuClick Create New File for the data that you want to backup Right-click the File Name link and select Save Target As Click Refresh on the right sideClick Save Click the Maintenance menu and Restore submenu Restoring Data from Backup FileSelect a backup file and click Open Click Refresh on the right side Click the Maintenance menu and the Notification submenu Setting up Notification FunctionsClick Save Name Importing Address Book DataClick Browse... in the Address Book area Click the Maintenance menu and Import submenuClick Import Click Create New File in the Address Book area Click the Maintenance menu and the Export submenuExporting Address Book Data Save As dialog box is displayed Click Browse... in the Department Code area Importing Department Code DataClick the Refresh on the right side Click Create New File in the Department Code Export area Exporting Department Code DataSave As dialog box is displayed Page 130 Registration MenuAbout Registration Functions Click the Registration menu and the Public Template submenu Registering Public TemplatesTemplate Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting Entering destinations manually Destination Setting Public TemplateRecipient List To enter more than one destination, repeat steps from 2 toSelecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Scan Setting Twain SettingOriginal Size Resetting Public TemplatesExposure Click Reset Template Click Reset Click Select Agent Registering Fax and InternetFax Received ForwardRegistering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes For Administrators 140 Managing Department Codes on TopAccess for AdministratorsManaging Department Codes For Administrators List Print Format 142 AppendixList Print Format Configuration Page ExampleMenu List Program Menu List ExamplePage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201

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