Toshiba GA-1201 setup guide Mode of TopAccess, End User Mode

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5 THE MODE OF TopAccess

The Mode of TopAccess

TopAccess has two access levels: the end user level and the administrator level. The adminis- trator can configure all settings available and can perform maintenance operations.

yFor detailed explanation on TopAccess, see the following page: P.13 “Use environments of TopAccess”

yDisplay and setting items for Fax are available only when the Fax Kit (optional) is installed in this equipment.

When the setting or operation given in this manual is performed, do not turn the power of the equipment OFF until the TopAccess screen is automatically updated.

End User Mode

The following settings and management are available in the end user mode:

yManaging address book (Registration tab page)

On the Registration tab page, you can add or edit destinations of the address book and you can confirm templates.

P.33 “TopAccess REGISTRATION TAB PAGE”

yManaging counters (Counter tab page)

On the Counter tab page, you can view the current values of the total counters. P.65 “TopAccess COUNTER TAB PAGE”

30 The Mode of TopAccess

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Contents Setup Guide for Scanning Functions Page Preface Software License Agreement Grant of LicenseDisclaimer of Warranty Before Reading This Manual Lineup of our manualsBasic functions Facsimile functionsScanning functions How to read this manual Symbols in this manual TrademarksContents Maintenance Menu Registration Menu Contents Overview OverviewContents OverviewNetwork Use environments of TopAccessSetup Guide for Printing Functions Web browser Basic Operations on Screens Equipment Various Screens Basic Operations on Each ScreenVarious Screens Ready Screen Copy mode main screenMode Main Screens Digit Entry Screen Error Message ScreenMenu Selection Screen To select mode main screen To return to main screen for each modeBasic Operations on Each Screen User Functions button and screen transitionTo select each menu Button FunctionExample of menu selection COMM.OPTIONTo key in digits Button /Digital key FunctionPage Setting Templates Equipment To Enable TemplatesTo Enable Templates Press or to select Template and press the Enter buttonPrinting Lists Equipment To Print ListsConfiguration To Print ListsPress the User Functions button Press or to select LISTS, and then press the Enter buttonMenu List Page Mode of TopAccess Mode of TopAccessMode of TopAccess End User ModeAdministrator Mode Page Checking Public Templates Managing Address BookManaging Mailboxes Managing Inbound FAX Routing By TSIChecking Public Templates Checking public templates from the Panel ViewChecking public templates from the List View Adding or editing a contact Managing Address BookManaging contacts in the address book Click Fax Setting Enter following items to specify the recipient informationClick Email Setting Set the item of Email Setting and click Save Contact Properties page, click Save to add new contactClick Delete Deleting a contactClick the link that you want to delete in the contacts list Managing groups in the address book Adding or editing a groupEnter following items to specify the group properties Deleting a group Managing Mailboxes Confidential MailboxBulletin Board Mailbox Forward MailboxEnter the password for the mailbox and click OK Click Edit Setting up an Open MailboxSetting up or editing a mailbox Select agents and click Select Agent Box Number MailBox settingPassword Destination setting Mailbox Selecting the recipients from the address bookCheck the Group boxes that contains the desired recipients Click ADDSelecting the groups from the address book Selected contacts are removed from the recipient list Relay end terminal report Enter the password for the mailbox and click OK Deleting an Open MailboxSelected mailbox is deleted Setting up Inbound FAX routing by TSI Managing Inbound FAX Routing By TSIYou want to edit in the mailboxes list Inbound FAX routing by TSI menu page is displayedClick Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Save As File Setting Inbound FAX routing by TSI Destination RemoteProtocol Server NamePort Number Command Login User NameRetype Password Network PathDeleting Inbound FAX routing by TSI TopAccess Counter TAB Viewing CountersViewing Counters Displaying the total counterYou can check the total counter in this Print CounterDisplaying the department counter Click the Counters tab and the Department menuDepartment Code field and click Enter Department menu page is displayedPage Setting up Save As File Settings Setting up Email SettingsSetting up InternetFax Settings Displaying Version InformationSetting up Network Settings Scanning Function Click the Setup menu and Network submenuClick OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Setting up the FTP Client Default Port NumberSetting up Save As File Settings Click the Setup menu and Save as file submenuSetting up Remote 1 and Remote Allows a network folder to be registered as a destination Setting up Email Settings Click the Setup menu and Email submenuEmail Settings Default Body Strings Setting up InternetFax Settings Click the Setup menu and InternetFax submenuInternetFax Setting Fragment Page SizeBody Strings Transmission Required Setting up Print Service Settings Scanning FunctionClick the Setup menu and Print Service submenu Setting up the Email Print Enable Print HeaderEnable Print Message Body Maximum Email Body PrintEnable Print Email Error Enable Email Error ForwardEmail Error Transfer Address Enable Partial EmailClick the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Backing up DataAbout the Maintenance Functions Select the desired language in the Select drop down box Switching LanguagesClick the Maintenance menu and Install Language submenu Click Upload TopAccess languageClick Open Backing up Data Click the Maintenance menu and Backup submenuClick Create New File for the data that you want to backup Click Refresh on the right side Right-click the File Name link and select Save Target AsClick Save Restoring Data from Backup File Click the Maintenance menu and Restore submenuSelect a backup file and click Open Click Refresh on the right side Setting up Notification Functions Click the Maintenance menu and the Notification submenuClick Save Importing Address Book Data NameClick the Maintenance menu and Import submenu Click Browse... in the Address Book areaClick Import Click Create New File in the Address Book area Click the Maintenance menu and the Export submenuExporting Address Book Data Save As dialog box is displayed Importing Department Code Data Click Browse... in the Department Code areaClick the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export areaSave As dialog box is displayed Page Registration Menu 130About Registration Functions Registering Public Templates Click the Registration menu and the Public Template submenuTemplate Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting Destination Setting Public Template Entering destinations manuallyRecipient List To enter more than one destination, repeat steps from 2 toSelecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Twain Setting Scan SettingOriginal Size Resetting Public TemplatesExposure Click Reset Template Click Reset Registering Fax and InternetFax Received Forward Click Select AgentRegistering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 140Managing Department Codes For Administrators Appendix List Print Format 142Configuration Page Example List Print FormatMenu List Example Menu List ProgramPage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201

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