Toshiba GA-1201 setup guide Managing Address Book, Managing contacts in the address book

Page 38

6 TopAccess REGISTRATION TAB PAGE

Managing Address Book

This equipment comes with the Address Book feature that enables users to manage who receives Fax and InternetFax transmission.

In the Address Book menu page at the Registration tab in TopAccess, you can add, edit and delete recipient information, such as Email addresses and Fax numbers.You can also create groups to which multiple contacts can be assigned.

P.36 “Managing contacts in the address book”

P.41 “Managing groups in the address book”

Address Book can be also managed using the Control Panel. See the Operator’s Manual for Facsimile Functions or Scanning Guide.

Managing contacts in the address book

You can add or edit a contact by entering recipient information. You can also delete the contact from the Address Book.

P.36 “Adding or editing a contact”

P.40 “Deleting a contact”

Adding or editing a contact

1 Click the Registration tab and the Address Book menu. The Address Book menu page is displayed.

2 Click [Add Address] to add new contact, or click the contact link that you want to edit in the contacts list.

The Contact Properties page is displayed.

When a telephone number with a PIN code (charge code) is registered on an abbrevi- ated number or a one touch dial number from this equipment, the PIN code is displayed in “$”. On the TopAccess screens the PIN code is displayed as it is.

36 Managing Address Book

Image 38

Contents Setup Guide for Scanning Functions Page Preface Software License Agreement Grant of LicenseDisclaimer of Warranty Basic functions Before Reading This ManualLineup of our manuals Facsimile functionsScanning functions How to read this manual Symbols in this manual TrademarksContents Maintenance Menu Registration Menu Contents Overview OverviewContents OverviewNetwork Use environments of TopAccessSetup Guide for Printing Functions Web browser Basic Operations on Screens Equipment Various Screens Basic Operations on Each ScreenVarious Screens Ready Screen Copy mode main screenMode Main Screens Digit Entry Screen Error Message ScreenMenu Selection Screen Basic Operations on Each Screen To select mode main screenTo return to main screen for each mode User Functions button and screen transitionTo select each menu Button FunctionExample of menu selection COMM.OPTIONTo key in digits Button /Digital key FunctionPage Setting Templates Equipment To Enable TemplatesTo Enable Templates Press or to select Template and press the Enter buttonPrinting Lists Equipment To Print ListsPress the User Functions button ConfigurationTo Print Lists Press or to select LISTS, and then press the Enter buttonMenu List Page Mode of TopAccess Mode of TopAccessMode of TopAccess End User ModeAdministrator Mode Page Managing Mailboxes Checking Public TemplatesManaging Address Book Managing Inbound FAX Routing By TSIChecking Public Templates Checking public templates from the Panel ViewChecking public templates from the List View Adding or editing a contact Managing Address BookManaging contacts in the address book Click Fax Setting Enter following items to specify the recipient informationClick Email Setting Set the item of Email Setting and click Save Contact Properties page, click Save to add new contactClick Delete Deleting a contactClick the link that you want to delete in the contacts list Managing groups in the address book Adding or editing a groupEnter following items to specify the group properties Deleting a group Bulletin Board Mailbox Managing MailboxesConfidential Mailbox Forward MailboxEnter the password for the mailbox and click OK Click Edit Setting up an Open MailboxSetting up or editing a mailbox Select agents and click Select Agent Box Number MailBox settingPassword Destination setting Mailbox Selecting the recipients from the address bookCheck the Group boxes that contains the desired recipients Click ADDSelecting the groups from the address book Selected contacts are removed from the recipient list Relay end terminal report Enter the password for the mailbox and click OK Deleting an Open MailboxSelected mailbox is deleted You want to edit in the mailboxes list Setting up Inbound FAX routing by TSIManaging Inbound FAX Routing By TSI Inbound FAX routing by TSI menu page is displayedClick Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Protocol Save As File Setting Inbound FAX routing by TSIDestination Remote Server NameRetype Password Port Number CommandLogin User Name Network PathDeleting Inbound FAX routing by TSI TopAccess Counter TAB Viewing CountersYou can check the total counter in this Viewing CountersDisplaying the total counter Print CounterDepartment Code field and click Enter Displaying the department counterClick the Counters tab and the Department menu Department menu page is displayedPage Setting up InternetFax Settings Setting up Save As File SettingsSetting up Email Settings Displaying Version InformationSetting up Network Settings Scanning Function Click the Setup menu and Network submenuClick OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Setting up the FTP Client Default Port NumberSetting up Save As File Settings Click the Setup menu and Save as file submenuSetting up Remote 1 and Remote Allows a network folder to be registered as a destination Setting up Email Settings Click the Setup menu and Email submenuEmail Settings Default Body Strings Setting up InternetFax Settings Click the Setup menu and InternetFax submenuInternetFax Setting Fragment Page SizeBody Strings Transmission Required Setting up Print Service Settings Scanning FunctionClick the Setup menu and Print Service submenu Enable Print Message Body Setting up the Email PrintEnable Print Header Maximum Email Body PrintEmail Error Transfer Address Enable Print Email ErrorEnable Email Error Forward Enable Partial EmailClick the Setup menu and Version submenu Displaying Version InformationPage TopAccess Administration TAB page Maintenance Menu Backing up DataAbout the Maintenance Functions Select the desired language in the Select drop down box Switching LanguagesClick the Maintenance menu and Install Language submenu Click Upload TopAccess languageClick Open Backing up Data Click the Maintenance menu and Backup submenuClick Create New File for the data that you want to backup Click Refresh on the right side Right-click the File Name link and select Save Target AsClick Save Restoring Data from Backup File Click the Maintenance menu and Restore submenuSelect a backup file and click Open Click Refresh on the right side Setting up Notification Functions Click the Maintenance menu and the Notification submenuClick Save Importing Address Book Data NameClick the Maintenance menu and Import submenu Click Browse... in the Address Book areaClick Import Click Create New File in the Address Book area Click the Maintenance menu and the Export submenuExporting Address Book Data Save As dialog box is displayed Importing Department Code Data Click Browse... in the Department Code areaClick the Refresh on the right side Exporting Department Code Data Click Create New File in the Department Code Export areaSave As dialog box is displayed Page Registration Menu 130About Registration Functions Registering Public Templates Click the Registration menu and the Public Template submenuTemplate Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting Recipient List Destination Setting Public TemplateEntering destinations manually To enter more than one destination, repeat steps from 2 toSelecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Twain Setting Scan SettingOriginal Size Resetting Public TemplatesExposure Click Reset Template Click Reset Registering Fax and InternetFax Received Forward Click Select AgentRegistering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes on TopAccess for Administrators Managing Department Codes For Administrators 140Managing Department Codes For Administrators Appendix List Print Format 142Configuration Page Example List Print FormatMenu List Example Menu List ProgramPage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201

Related manuals

Manual 44 pages 5.95 Kb