Toshiba GA-1201 setup guide Managing groups in the address book, Adding or editing a group

Page 43

Managing groups in the address book

You can create groups that contain the multiple recipients. This enables you to specify groups for the destinations instead of specifying each recipient separately when operating Fax or Inter- netFax transmission. You can also delete groups.

P.41 “Adding or editing a group”

P.43 “Deleting a group”

Adding or editing a group

1 Click the Registration tab and the Address Book menu. The Address Book menu page is displayed.

2 Click the Group submenu. The Group submenu page is displayed.

3 Click [New] to add new group, or click the group link that you want to edit in the groups list.

The Group Properties page is displayed.

Managing Address Book 41

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Contents Setup Guide for Scanning Functions Page Preface Grant of License Software License AgreementDisclaimer of Warranty Facsimile functions Before Reading This ManualLineup of our manuals Basic functionsScanning functions Trademarks How to read this manual Symbols in this manualContents Maintenance Menu Registration Menu Contents Overview OverviewOverview ContentsSetup Guide for Printing Functions Use environments of TopAccessNetwork Web browser Various Screens Basic Operations on Each Screen Basic Operations on Screens EquipmentMode Main Screens Ready Screen Copy mode main screenVarious Screens Menu Selection Screen Error Message ScreenDigit Entry Screen User Functions button and screen transition To select mode main screenTo return to main screen for each mode Basic Operations on Each ScreenButton Function To select each menuCOMM.OPTION Example of menu selectionButton /Digital key Function To key in digitsPage To Enable Templates Setting Templates EquipmentPress or to select Template and press the Enter button To Enable TemplatesTo Print Lists Printing Lists EquipmentPress or to select LISTS, and then press the Enter button ConfigurationTo Print Lists Press the User Functions buttonMenu List Page Mode of TopAccess Mode of TopAccessEnd User Mode Mode of TopAccessAdministrator Mode Page Managing Inbound FAX Routing By TSI Checking Public TemplatesManaging Address Book Managing MailboxesChecking public templates from the Panel View Checking Public TemplatesChecking public templates from the List View Managing contacts in the address book Managing Address BookAdding or editing a contact Enter following items to specify the recipient information Click Fax SettingClick Email Setting Contact Properties page, click Save to add new contact Set the item of Email Setting and click SaveClick the link that you want to delete in the contacts list Deleting a contactClick Delete Adding or editing a group Managing groups in the address bookEnter following items to specify the group properties Deleting a group Forward Mailbox Managing MailboxesConfidential Mailbox Bulletin Board MailboxSetting up or editing a mailbox Setting up an Open MailboxEnter the password for the mailbox and click OK Click Edit Select agents and click Select Agent Password MailBox settingBox Number Selecting the recipients from the address book Destination setting MailboxSelecting the groups from the address book Click ADDCheck the Group boxes that contains the desired recipients Selected contacts are removed from the recipient list Relay end terminal report Deleting an Open Mailbox Enter the password for the mailbox and click OKSelected mailbox is deleted Inbound FAX routing by TSI menu page is displayed Setting up Inbound FAX routing by TSIManaging Inbound FAX Routing By TSI You want to edit in the mailboxes listClick Edit Select agent and click Select Agent Managing Inbound FAX Routing By TSI Inbound FAX Setting Destination Setting Inbound FAX routing by TSI Address Book page is displayed Address Group page is displayed Email Setting Inbound FAX routing by TSI Server Name Save As File Setting Inbound FAX routing by TSIDestination Remote ProtocolNetwork Path Port Number CommandLogin User Name Retype PasswordDeleting Inbound FAX routing by TSI Viewing Counters TopAccess Counter TABPrint Counter Viewing CountersDisplaying the total counter You can check the total counter in thisDepartment menu page is displayed Displaying the department counterClick the Counters tab and the Department menu Department Code field and click EnterPage Displaying Version Information Setting up Save As File SettingsSetting up Email Settings Setting up InternetFax SettingsClick the Setup menu and Network submenu Setting up Network Settings Scanning FunctionClick OK to apply the changes Setting up the SMB Session Setting up the Smtp Client Setting up the Smtp Server Setting up the POP3 Network Service Default Port Number Setting up the FTP ClientClick the Setup menu and Save as file submenu Setting up Save As File SettingsSetting up Remote 1 and Remote Allows a network folder to be registered as a destination Click the Setup menu and Email submenu Setting up Email SettingsEmail Settings Default Body Strings Click the Setup menu and InternetFax submenu Setting up InternetFax SettingsFragment Page Size InternetFax SettingBody Strings Transmission Click the Setup menu and Print Service submenu Setting up Print Service Settings Scanning FunctionRequired Maximum Email Body Print Setting up the Email PrintEnable Print Header Enable Print Message BodyEnable Partial Email Enable Print Email ErrorEnable Email Error Forward Email Error Transfer AddressDisplaying Version Information Click the Setup menu and Version submenuPage Backing up Data TopAccess Administration TAB page Maintenance MenuAbout the Maintenance Functions Click the Maintenance menu and Install Language submenu Switching LanguagesSelect the desired language in the Select drop down box Click Open TopAccess languageClick Upload Click Create New File for the data that you want to backup Click the Maintenance menu and Backup submenuBacking up Data Right-click the File Name link and select Save Target As Click Refresh on the right sideClick Save Click the Maintenance menu and Restore submenu Restoring Data from Backup FileSelect a backup file and click Open Click Refresh on the right side Click the Maintenance menu and the Notification submenu Setting up Notification FunctionsClick Save Name Importing Address Book DataClick Browse... in the Address Book area Click the Maintenance menu and Import submenuClick Import Exporting Address Book Data Click the Maintenance menu and the Export submenuClick Create New File in the Address Book area Save As dialog box is displayed Click Browse... in the Department Code area Importing Department Code DataClick the Refresh on the right side Click Create New File in the Department Code Export area Exporting Department Code DataSave As dialog box is displayed Page 130 Registration MenuAbout Registration Functions Click the Registration menu and the Public Template submenu Registering Public TemplatesTemplate Properties page for selecting agents is displayed Select agent and click Select Agent Registering Public Templates Panel Setting To enter more than one destination, repeat steps from 2 to Destination Setting Public TemplateEntering destinations manually Recipient ListSelecting destination group from address book Selected destination is deleted from the Recipient List Email Setting Public Template Save As File Setting Public Template Port Number Command Scan Setting Twain SettingExposure Resetting Public TemplatesOriginal Size Click Reset Template Click Reset Click Select Agent Registering Fax and InternetFax Received ForwardRegistering Fax and InternetFax Received Forward Destination Setting Fax/InternetFax Received Forward Click Save Address Group page is displayed Email Setting Fax/InternetFax Received Forward Save As File Setting Fax/InternetFax Received Forward Enter a password to access an SMB server or an FTP server Registering Fax and InternetFax Received Forward Managing Department Codes For Administrators 140 Managing Department Codes on TopAccess for AdministratorsManaging Department Codes For Administrators List Print Format 142 AppendixList Print Format Configuration Page ExampleMenu List Program Menu List ExamplePage Index 57, 101 Twain Index GA-1201 OME09008300 GA-1201

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