PRINT TIMECARDS (Quick Picks 30-33)
30 - This pay one employee — Print a timecard for one employee for the current pay period.
31 - This pay all employees — Print timecards for all employees for the current pay period.
32 - Last pay one employee — Print a timecard for one employee from the last pay period.
33 - Last pay all employees — Print a time for all employees from the last pay period.
The Time Clock automatically starts each pay
period. When a new pay period starts, you will see “PAY STARTED” on the screen the first time you enter Supervisor Mode after a new pay start. Before printing out timecards for payroll, we recommend running an Exception Report to catch any required edits.
When printing timecards for payroll, it is usually easier to wait until the new pay period has begun, then print your timecards by using the “Last” payroll option. Using this method, you do not have to be present at the end of a pay period in order to print out your reports.
Note: Reports may be printed at ANYTIME AND AS MANY TIMES as you want, without harming or changing your data.
To print timecards using your printer:
1)Turn on your printer and align the paper to the start of the page.
2)Enter Supervisor Mode and press
three times to display PRINT TIMECARDS.
3)Choose a pay period:
a)This Pay — Prints and totals punches for this pay period
b)Last Pay — Prints and totals punches for the last pay period
4)Choose to print a single timecard or to print all timecards:
a)One Empl.— Print one timecard only (you will be prompted for which employee)
b)All Empl.— Print a timecard for every employee
5)If you choose to print for all employees you will be asked to choose the format:
a)Full Page
b)Compact — multiple employees per page
c)Summary — only total hours shown for each employee
To print timecards using your PC:
1)Do not enter Supervisor Mode. Leave Time Clock in “Enter ID Number” mode.
2)Connect your Time Clock to your PC to start the PC Reporter software.
3)Click the Timecard button on the PC Reporter screen menu.
4)Press Run Report to output your report.
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