Lucent Technologies MLX-5, MLX-10 manual Messaging, Leaving MessagesÊ, Receiving MessagesÊ

Page 9

Messaging

Your phone system has several features that allow you to leave messages for others in your office. If you use Leave Message or Posted Messages, a message appears on the telephone display of the person you are calling. If you wish to leave a message for a person who does not have a display telephone, leave a voice mail message, if possible, or ask the system operator to take a message for the person. Here are some guidelines for different messaging features:

•Leave Message. This feature simply lets a co-worker know you have called. The message shows your name and the date and time of your call. If you leave one message and then another, the second message replaces the first.

•Posted Messages. If you post a message at your telephone, inside callers with display phones see the posted message you have selected. As many as 20 messages may be available for posting.

When a message is waiting for you, your red Message light is lit. The descriptions below explain how to read, cancel, and delete messages you have sent or received.

If your company has voice mail, ask your system manager for details about using the voice mail system. For information about having your phone covered by the voice mail system, see Coverage, p. 12.

If you frequently communicate with a small number of people, for example, as a receptionist for a few co-workers, there are two features you can use, both of which require programming a button. These are Signaling and Notify, described on the next page.

Ê Leaving MessagesÊ

To program:

See Programming Buttons & Settings, p. 17.

To leave a message at a busy or unanswered extension you are calling:

•Press the Leave Message button you have programmed,

OR

Press the Feature button and dial 25.

•To leave a voice mail message (if your company has such a system), press the Feature button and dial 56 (see Direct Voice Mail, p. 13, for details).

If you cannot leave a message (for example, because the phone has no display), you hear a beep. Leave a message with the operator.

To leave a message without calling:

1.Press the Feature button and dial 53.

2.Dial the extension.

To cancel a message:

1.Press the Feature button and dial ✻53.

2.Dial the extension.

Ê Receiving MessagesÊ

When your Message light is on, you have a message from the system operator, or, if programmed for your phone, from a fax machine or voice messaging system. Call the operator or ask your system manager how to retrieve a voice mail message.

To turn your Message light off:

Press the Feature button and dial 54.

7

Page 8 Page 10
Image 9
Page 8 Page 10
Contents Contents Your MLX Nondisplay Telephone Line Buttons Understanding Your TelephoneRings Tone MeaningRing Meaning Feature Finder Have a co-worker answer your calls Feature, pStop your calls from being covered by others See Coverage, pHeadset Features HeadsetsSee Programming Buttons & Settings, p HeadpiecesMaking & Answering Calls Call HandlingTransfer HoldLeaving MessagesÊ MessagingReceiving MessagesÊ Press the Leave Message button you have programmedTo cancel a posted message Signaling & NotifyPosting MessagesÊ Code MessageActivating FeaturesÊ Using FeaturesFeature Codes To use a featureÊAuthorization Codes Often-Used FeaturesÊAccount CodesÊ To enter an account codeÊAuto DialÊ ÊCallback & Line RequestÊAuto Dial button Camp-On Ê ÊCall WaitingÊÊCoverageÊ To turn Call Waiting on or offÊDirect Voice Mail ÊDo Not DisturbÊForward & Follow MeÊ ÊLast Number DialÊ Night ServiceÊÊPagingÊ Press any Icom or SA button and lift the handsetÊPersonal Speed DialÊ ÊPark & PagingÊPickupÊ PrivacyÊSaved Number DialÊ RemindersÊSystem Speed DialÊ Voice AnnounceÊProgramming SettingsÊ Programming Buttons & SettingsTo program a feature or an unused line button Programming ButtonsÊProgramming Codes For releases prior to R5.0 Pickup Zone Group pickup Inside + extension Outside Special CharactersPauses allowed Dialing sequence or to separate grouped digits
Top Page Image Contents