Form 2: Mailbox Assignments
(Copy this form for each Automated Attendant. Save the original blank form for future use. Check a number to indicate for which Automated Attendant this form is used.)
General Information
■Factory defaults are identified by the ✓ symbol.
■The system comes with 48 mailboxes.
■Mailbox 10 is reserved for the receptionist at extension 10 and cannot be deleted.
■Mailbox 10 provides 60 minutes of message recording time. All other mailboxes provide 20 minutes of message recording time. Each message is four minutes long.
To change the default message length and mailbox size, see “Resizing a Mailbox” in Chapter 5.
■For system security, mailboxes should be deleted where they are not needed; for example, mailboxes should be deleted for extensions in use by auxiliary equipment (such as a fax or doorphone) and the extensions assigned to the VMS Hunt Group.
■Guest mailboxes can be created for users who don’t have their own phone by assigning an unused extension number as the mailbox number. Unused extension numbers include: 1) vacant extension jacks in installed 206 or 308 modules and 2) extensions in your DIAL plan higher than the last extension jack in the last installed module. See “Guest Mailboxes” in Chapter 5 for more information.
Completing this Form
Mailbox Cross out any unused mailboxes.
Subscriber Name For every mailbox in use, write the name of the mailbox subscriber. Mailboxes cannot be assigned to Hunt Groups or Calling Groups.
Mailbox Language For each mailbox that requires a language different from the System Language or Primary Language indicated on Form 1, write the name of the language in this space. Supported languages are listed on Form 1.
Outcalling Assigned For each mailbox in use, indicate whether Outcalling is assigned.
RAC Assigned For each mailbox in use, indicate whether
Mailbox Size For each mailbox in use, indicate the mailbox size, if different from the default (60 minutes for receptionist’s and 20 minutes for all others).
Message Length For each mailbox in use, indicate the message length if different from the default (4 minutes).