Video Conferencing Tips, Tips for Great Video

Ending a Call with Audio-Only Participants

Your conference may include a mix of video participants and audio-only participants. If an audio-only participant hangs up during the call, you need to disconnect the call from the conference. This is the same as hanging up a telephone receiver in a regular phone call.

To disconnect the audio-only call:

1.Press Hang Up on the remote control.

2.If the call is a multipoint call, select VTX Conference Phone from the Hang Up screen to clear the audio line.

Even if you hang up the video call or the audio-only site hangs up, you still need to hang up the audio-only call from your system. If you do not disconnect the audio-only call from the VSX system, you will hear a tone from the telephone through the conference.

Video Conferencing Tips

Read through these quick tips for ideas on how to optimize your video conferencing experience. You’ll find general tips for a better meeting, as well as simple suggestions for improving video and audio quality, and for showing documents.

Tips for Great Meetings

oMake sure you have the video number(s) of the site you want to call or that the site is listed in a directory.

oSet your camera presets before you start your call so that you can quickly use them during the call. (You can set up to 100 near-site presets. Depending on the system you call, you may also be able to use the presets stored on the far-site system.)

oAdd peripherals to your system to expand its use. For example, you can add a VCR if you want to show a videotape, or add a Visual Concert VSX or ImageShare II if you want to share data from a laptop or PC. Connect and test your peripheral before any meeting.

Tips for Great Video

oAvoid wearing bright colors, all-light or all-dark clothing, or very “busy” patterns (such as small checks or narrow stripes). Light pastels and muted colors look the best on the screen.

oIf there are windows in the room, close any drapes or blinds. Daylight is a variable light source and can conflict with interior room lighting.

oUse natural gestures when you speak.

oWhen adjusting your camera, try to fill the screen as much as possible with people rather than with the table, chairs, walls, lights, or the floor.