A N S W E R I N G S Y S T E M O P E R A T I O N
ANNOUNCEMENT OPTIONS
Announcements A and B are used when you want the system to record callers' messages.
Announcement AO (Announce Only) is used when you want the system to play an announcement and then hang up. This option is often used by businesses. Even if Announcement AO is selected, callers who press *on a touch tone phone can still leave a message.
Pre-Recorded Announcement
If you select Announcement A or B, but do not record you own announcement, call- ers will hear a prerecorded voice say, “Hello. Please leave a message after the tone.” There is no prerecorded announce- ment for Announcement AO.
Call Match Announcement
Use Call Match announcement when you want to play a special announcement for certain callers (for example, calls from a certain number, or calls whose identifying information has been blocked). You can also choose to have the system hang up instead of letting the caller leave a mes- sage. Call Matching is available only when you subscribe to Caller Identification Service offered by your local telephone company.
RECORD AN ANNOUNCEMENT
1 Prepare your announcement. Each announcement can be up to 4 minutes long.
2Press A.
3Press and release Suntil you see the letter of the announcement you want to record (A, B, or O).
4Press R. Begin speaking after you hear the beep. Speak in a normal tone of voice, about 9 inches from the microphone.
5Press S. The system plays your new announcement. To hear the announce- ment again, press P.
6Repeat Steps 3 to 5 to record another announcement, or press S.
REVIEW AN ANNOUNCEMENT
1Press A.
2Press Sone or more times to choose the announcement you want to review (A, B, or O). Stop when the announce- ment you want is displayed.
3Press P. You will hear the announcement.
4Either repeat Steps
DELETE AN ANNOUNCEMENT
Press Dwhile the announcement is playing.
SELECT ANNOUNCEMENT CALLERS HEAR
1Press and release Funtil the screen displays ANNC.
2Press and release Suntil the screen displays the announcement you want callers to hear (A, B, or O). If you select AO, you must record an announce- ment, as instructed in “Record an Announcement.”
3Press Sto return to the message display.
SET SYSTEM TO ANSWER CALLS
To turn the system on or off, press O.
RING SELECT
1Press and release Funtil the screen displays RING SELECT.
2Use the keypad to select the number of times (1 to 7) the phone will ring before the system answers a call. For example, to select 3 rings, press 3.
3To select the Toll Saver, press 8to have the system ring 4 times when there are no new messages, and 2 times when there are messages
— OR —
Press 9to have the system ring 6 times when there are no new messages, and 4 times when there are messages.
4Press Swhen you are done.
SET UP CALL MATCH ANNOUNCEMENT
1Prepare your announcement.
2Press A.
3Press and release Suntil the screen displays ANN: CALL MATCH.
4To choose which callers will hear the special announcement:
Enter the phone number of a particular caller you want to hear the announcement
— OR —
Press #if you want all callers who block name and number information to hear the announcement.
5Press R. Begin speaking after you hear the beep. Speak in a normal tone of voice, about 9 inches from the microphone.
6Press S. The system plays your new announcement. To hear the announce- ment again, press P.
7Press Swhen you are done.
REVIEW CALL MATCH
ANNOUNCEMENT
1Press A.
2Press and release Suntil the screen displays CALL MATCH.
3Press P. You will hear the announcement.
4Press Swhen you are done
— OR —
Press Dwhile the announcement is playing to delete it.
RING SELECT FOR CALL MATCHING
1Press A.
2Press and release Suntil the screen displays CALL MATCH.
3Press F.
4Use the keypad to select the number of times (1 to 7) the phone rings before the system answers. To choose Toll Saver, press 8for 4 rings/2 rings; press 9for 6 rings/4 rings. (For more information about Toll Saver, see “Ring Select.”)