Polycom IP 670 manual Using Voice Mail, Mail is saved in a centralized location

Page 66

User Guide for the SoundPoint IP 670 Desktop Phone

Polycom recommends that you assign speed dial index values consecutively.

For example, if you assign the third Line Key to the speed dial index value “2”, assign the fourth Line Key to the speed dial index value “3”.

5.Press the Save soft key to accept your changes.

6.Press to return to the idle screen.

Using Voice Mail

Note	Voice mail is an optional feature configured on the call server and may not be
	supported on your particular system. For more information, contact your system
	administrator.
	Screen options may vary with your application. Voice mail may be accessible with a
	single key press. Contact your system administrator about this option.

	You can access voice mail messages from your phone (if enabled). Your voice
	mail is saved in a centralized location.
	Your phone indicates the presence of new voice mail messages by a flashing
	Message Waiting Indicator LED on the front of the phone and a visual
	notification on the screen. If your phone has multiple lines, an individual line
	indicator icon indicates voice mail messages on that line.
	A stutter dial tone in place of normal dial tone indicates that one or more voice
	messages are waiting at the message center.

To listen to voice messages:

1.Press .

If multiple lines are configured on your phone, select the line to retrieve messages from.

2.Follow voice or visual prompts on the screen to retrieve your messages.

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Contents Polycom SoundPoint IP 670 Phone User Guide Trademark Information Changes to This Guide Following sections are new for this editionEdition User Guide for the SoundPoint IP 670 Desktop Phone Contents Using the Basic Features of Your Phone Using the Advanced Features of Your PhoneUsing the SoundPoint IP Color Expansion Module Troubleshooting Your PhoneUser Guide for the SoundPoint IP 670 Desktop Phone Viii Getting Started with Your Phone Features of Your Phone Features of your SoundPoint IP 670 phone areDescription With a single press Description Icon Description To navigate menus and enter data, use these tips Using the Navigation KeysBefore You Use Your Phone If you want to Then do thisCleaning the LCD Glass Information StatusYou can perform using your phone’s menu system Using the Polycom Web Configuration UtilityRemotely with the Polycom Web Configuration Utility Registering Your PhoneFactory default password for a User is User Guide for the SoundPoint IP 670 Desktop Phone Configuring Basic Settings Changing the Appearance of the Time and DateChanging the Display Contrast PressSelect Settings Basic Contrast Changing the Backlight IntensitySelect Backlight Idle Intensity Select Maximum IntensityChanging the Backlight Timeout Enabling Headset Memory ModeSelect Settings Basic Backlight Timeout Selecting the Correct Headset for Electronic Hookswitch Select Settings Basic Preferences Headset Headset MemorySelect Settings Basic Preferences Headset Analog Headset Select Settings Basic Ring TypeSelecting the Ring Type Select Settings Basic Preferences Audible Ringer Changing the Audible RingerSelect Settings Basic Preferences Language Changing the LanguageSoundPoint IP 670 phone supports many languages Scroll to highlight the background you want Select Settings Basic Preferences BackgroundChanging the Graphic Display Background Select Background Prioritize BackgroundReflects your changes Select Settings Basic Preferences Label ColorChanging the Soft Key Label Color Press the Save soft key to accept your changesAdjusting the Volume Managing Call ListsMuting the Microphone Managing Contacts Adding Contacts Select Contact DirectoryDo one of the following Select Corporate Directory Search for the contactEditing Contacts Deleting ContactsPlacing Calls to Contacts Searching for Contacts User Guide for the SoundPoint IP 670 Desktop Phone Managing Incoming Calls Distinguishing CallsRing type Rejecting Calls Are immediately sent to your voice mailDiverting Calls System Customizations Using the Basic Features of Your Phone Placing Calls To place a call using the handset Answering Calls Duration and destination Answering When in Another Call Ending Calls Redialing NumbersPlacing Calls on Hold Setting Up Conference Calls Hosting Conference CallsCall the first party Confrnc soft key again Managing Conference Calls To manage a conference call Using the Basic Features of Your Phone Adding Parties to Conference Calls Place a call to a new party Joining ConferencesPress the New Call soft key After the new party answers, press the Join soft keyEnding Conference Calls Transferring CallsSplitting Conference Calls After you exit the conferencePerforming a Consultative Transfer Forwarding Calls Static Forwarding To disable call forwarding Enabling Do Not Disturb Assigning Speed Dial Keys Press againTo assign a new speed dial key Mail is saved in a centralized location Using Voice MailIndicator icon indicates voice mail messages on that line Messages are waiting at the message centerAbout Your User Password Press Settings AdvancedLocking and Unlocking the Phone Press the Lock soft key Settings Basic Lock PhoneLocking and Unlocking Your Phone Your phone is lockedCalling and Answering from a Locked Phone Passwords are preset at the factory to the numerals Settings, even as you temporarily change work areasYour personal phone settings no longer display Logging Into PhonesFrom the home screen, do one of the following Placing Calls from Phones that are in the Logged Out State Changing Your User Password Log in to any phone on your networkUser Guide for the SoundPoint IP 670 Desktop Phone Using the Advanced Features of Your Phone Using Multiple Call AppearancesUser Guide for the SoundPoint IP 670 Desktop Phone Select Features Presence My Status Using Buddy ListsUpdating Your Presence Settings Do one of the following PressManaging Buddies Recording a Call User Guide for the SoundPoint IP 670 Desktop Phone This section includes information on Recording CallsAvailable from During a call, press the More soft keyRecording Conferences Pausing and Resuming Recording Press the Pause soft key Appears when you pause recordingPlaying Back a Recorded Call Select Features Removable Storage Media Browse Recordings Browsing Recorded CallsPlaying Back Recorded Calls Answering a Call While Playing Back Recorded Calls Broadcasting Messages Using Push-to-Talk and Group Paging If you were listening to the file through the headset, pressPush-to-Talk Mode Sending PTT BroadcastsPress the Talk soft key to select a channel to broadcast on Receiving PTT Broadcasts Receiving PTT Broadcasts When You’re Not in an Active Call Receiving PTT Broadcasts During Active CallsEnding PTT Broadcasts Updating Channel Subscriptions Group Paging Mode Sending PagesTo send a page, press the Paging soft key Receiving Pages When You’re Not in an Active Call Receiving PagesReceiving Pages During Active Calls Hear anything. This behavior is similar to a phone call Same volume, until you adjust itDefault paging group Handset or press the Headset key, you’ll hear a dial toneUpdating Paging Group Subscriptions Accessing Features with Your Login Credentials Updating Your Phone’s ConfigurationRestarting Your Phone User Guide for the SoundPoint IP 670 Desktop Phone Using the SoundPoint IP Color Expansion Module Connecting the SoundPoint IP Color Expansion Module Features of the SoundPoint IP Color Expansion Module Features of the SoundPoint IP Color Expansion Module areAdjusting the Display Contrast Adjusting the Backlight IntensityPlacing Calls To assign a new speed dial key Using the Busy Lamp Field User Guide for the SoundPoint IP 670 Desktop Phone Troubleshooting Your Phone Power and Startup Symptom Problem Corrective ActionControls Access to Screens and Systems Lines Line Information. FromThen select Status Network Audio Settings Basic PreferencesHeadset Echo Cancellation CallingMenu Basic Settings Settings Basic Ring TypePreferences Audible Ringer Displays Contrast onTesting Phone Hardware Productivity SuiteStatus Licenses User Guide for the SoundPoint IP 670 Desktop Phone Service Agreements Governing LawPolycom Limited Warranty and Limitation Liability Warranty ExclusiveExclusions Class B Digital Device or Peripheral Safety and Compliance Part 15 FCC RulesInstallation Instructions ModificationsRussian Compliance SoundPoint IP Safety and Compliance CE and Vcci MarkOperating Ambient Temperatures Australia Hearing Aid Compatibility HACUse of Voice Compression through the Pstn Echo CancellationUse of IP Networks through the Pstn Korean ComplianceUser Guide SoundPoint IP Safety Notices End-User License Agreement for Polycom Software Support Services Limitation of Liability Miscellaneous Phone

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