HP 4350 manual Creating Paper Sequences for a Word Document

APPENDIX B - Tips & Hints

Creating Paper Sequences for a Word Document

It is widely known that in Page Setup you have the possibility to enter different paper sources for First Page and Other Pages. If there are other pages in the document, which have to be printed on another paper, this can be defined in the same Page Setup window. In this window there is a pull-down bar Apply to: which is used for that purpose. The default setting is Whole document but there are also the options This point forward and Selected text, which can be selected.

The option Apply to: allows to force a change of the paper source for a specific page or from a specific page onwards and thus to define paper sequences for a whole document.

Printing a Document with copies on the HP LaserJet with TowerTray

When printing a document you get either an original copy (copies = 1), or, if you set copies = n, you will get n times the same printout. Usually you want the original document to distinguish from its copies. An elegant method for that purpose is to print the copies on different (color) paper. This can be done by sending the print job several times to the printer but with different page settings. Using a Macro makes this an easy task.

On the next page you find an example of a macro used with a Word document. The macro starts with 'Sub Macro' and ends with 'End Sub'. It consists of several modules (one per copy) which contain the paper definitions for each copy (FirstPageTray = xx; OtherPagesTray = yy).

You can use the Macro Recording function of Word (Extra-Macro-Record) to produce the first module by performing the steps for Page Setup and Print. Then, in Macro Edit mode, you copy/paste this module to have one for each copy to print (one module per copy). Finally you edit the entries in FirstPageTray = xx; OtherPagesTray = yy to the desired paper sources.

This will produce a macro which prints the document in multiple copies and with the respective page settings. Such a macro can be incorporated into a Menu item or added as icon into the Toolbar.

Hint: When creating and adding a Macro to the Toolbar for automatic printing of the final document with its copies, it might be useful to also create and add a second Macro for easy printing of document drafts on cheap paper.

Manual 0545 19 TowerTrayTM for the HP LaserJet 4200 / 4300 / 4250 / 4350